Project Information

Bid Title

ITB Document Thermoplastic Markings 6-17-26

Issuing Agency

Qual Cities International Airport

Location

Illinois

Published Date

Jun 18, 2026

Closing Date

Jul 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

ITB Document Thermoplastic Markings 6-17-26

Attachment Preview

ITB TITLE

PURPOSE

BID PACKETS

DEADLINE FOR

SUBMISSIONS

SUBMIT BID TO THIS

ADDRESS

REQUIRED BID COPIES

VENDOR PRE-BID

CONFERENCE/TOUR

PLEASE DIRECT

ALL INQUIRES TO

INVITATION TO BID

Construction / Repair

Metropolitan Airport Authority

Of Rock Island County, Illinois

THERMOPLASTIC RUNWAY HOLD POSITION

MARKING REMOVAL AND INSTALLATION

The purpose of this ITB is to solicit sealed bids from

responsive and responsible bidders to furnish labor,

supervision, materials, tools, equipment, incidentals, and

services including traffic control as necessary to complete the

removal and installation of thermoplastic runway hold position

markings on taxiways at the Quad Cities International Airport

through December 31, 2026.

Available online at www.qcairport.com or at the airport administrative

offices located in the west end of the airport terminal building at the

address below.

2:30 P.M. Central Time

Wednesday July 1, 2026

Bid opening immediately following.

LATE, FAXED, ELECTRONIC MAIL OR UNSIGNED BIDS WILL BE

REJECTED

QUAD CITIES INTERNATIONAL AIRPORT

2200 GEORGE KIRK DR., SUITE 100

MOLINE, IL 61265

Submit a total of (2) copies of your bid.

There is no pre-bid meeting for the project.

NAME

TITLE

PHONE #

FAX #

EMAIL

WEB

SITE

Mike Hixson

Airfield Maintenance Supervisor

309-757-1745

309-757-1515

mhixson@qcairport.com

www.qcairport.com

THIS ITB IS COMPRISED OF:

Part 1 – General Guidelines & Information

Part 2 – Technical Requirements

Part 3 – Scope of Work, Schedule A

Part 4 – Required Bid Forms and Pricing

Proposal, Schedule B

Part 5 – Sample Contract/Agreement

DATE BID ISSUED: 6/17/26

RESPONSE CHECKLIST:

 Completed Bid Forms – Part 4

o Price Proposal

o Bid Cover Page/Affidavit

o Reference Data Sheet

o Statement of Qualifications

o Prevailing Wage Certification

o AIA A305 Form

 Evidence of Insurance – or proof of

ability to obtain insurance.

Part 1

GENERAL GUIDELINES AND INFORMATION

1. Introduction:

The Metropolitan Airport Authority of Rock Island County, Illinois (MAA), owner and

operator of the Quad Cities International Airport (Airport) invites and will accept sealed

bids for the service outlined in Part 3, Scope of Work. The MAA intends to use the

results of this process to award a contract(s) or issue a purchase order for related

materials and services. The MAA is soliciting sealed bids for the removal and installation

of thermoplastic runway hold position markings on taxiways at the Quad Cities

International Airport (the Work) and all bids submitted shall remain valid through

December 31, 2026.

2. Errors and Discrepancies:

Should those submitting bids find an error, discrepancy, ambiguity, or omission in the

project documents or in this ITB prior to submittal of a bid, the bidder is obligated to

contact the MAA with written notice of the error, discrepancy, ambiguity, or omission.

The written notice shall identify the nature and location of the error, discrepancy,

ambiguity, or omission.

3. Clarification/Questions:

Any questions concerning bid submission must be submitted in writing by mail, fax, or

email at least THREE WORKING DAYS prior to the bid deadline. Requests submitted

after that time WILL NOT be considered. All inquiries must be directed to the person

indicated on the cover page.

4. Addendums:

In the event that it becomes necessary to provide additional clarifying data or

information, or to revise any part of this ITB, revisions, amendments and/or supplements

will be posted on the airport web site at www.qcairport.com. Those submitting bids are

reminded to regularly monitor the web site for any such postings and must acknowledge

the receipt/review of any addendum(s) on the bottom of the Signature Affidavit. The

MAA reserves the right to incorporate any such addendum in a contract awarded as a

result of this ITB. Verbal questions and responses provided by employees of the MAA at

any time during this process are not binding and shall not become part of the resulting

contract.

The MAA has the sole authority for modifications of the specifications and/or bids.

5. Bid Protest Procedure:

Those submitting bids and who may wish to file a protest concerning alleged

improprieties in this solicitation must submit the protest in written format forty-eight (48)

hours prior to the specified time of the bid opening. The formal written protest must

identify the name of vendor contesting the solicitation, the project name, and the specific

grounds for the protest. All determinations made by the MAA are final.

All correspondence should be sent to the contact listed on the cover sheet of this ITB.

6. Acceptance:

Bids shall remain fixed and valid for acceptance during the appropriate annual period

through December 31, 2026, starting on the due date of the bid. The MAA also retains

the right to accept or reject any or all bids and negotiate contract terms.

7. Site Conditions:

It shall be the responsibility of those submitting bids to investigate and survey all MAA

sites/facilities prior to bidding in accordance with all policies and restrictions of the MAA

regarding access to such sites/facilities. Before submitting a bid, each bidder shall

carefully examine the project sites/facilities, the specifications and the contract

documents, become fully informed of existing conditions, if applicable, and limitations of

the project sites/facilities, rely entirely upon the bidder’s own judgment in making the bid,

and include in their bid all sums sufficient to provide all work required by the contract

documents. After opening bids, no additional allowance will be made for changes in

project scope and/or price due to work which would have been apparent by examination

of the documents and sites. Those submitting bids shall be held to represent that he had

made the examination in complete detail and has determined beyond doubt that the

documents and existing conditions are sufficient, adequate and satisfactory for the

completion of the work based on the bid.

8. Withdrawal of Bids:

Those submitting bids may withdraw a bid in writing, at any time up to the due date and

time. The written request must be signed by an authorized representative of those

submitting bids and submitted to the MAA. If a previously submitted bid is withdrawn

before the due date and time, another bid may be submitted at any time up to the due

date and time. Following the due date and time, a bid may not be withdrawn unless

authorized by the MAA’s Board of Commissioners.

9. Preliminary Evaluation

Sealed bids must be submitted on the attached bid forms. The bid will be reviewed

initially to determine responsiveness. The MAA will consider the information provided

and the quality of that information when evaluating each bid, and the MAA reserves the

right to reject or reflect any failure or deficiency in the bid during the evaluation.

10. Proven Experience/Qualifications:

Information submitted with bids shall include certification of relevant experience or meet

the requirement of this specification to be eligible for contract award.

11. Award:

Written Notice of Award will be mailed or delivered to the address shown on the bid and

will be considered sufficient notice of acceptance of bid.

The MAA will award the Work to the lowest responsive and responsible bid submission.

In determining if a bid submission is responsive and responsible, the MAA will consider

criteria in Part 2 – Technical Requirements, such as, but not limited, to past

performance, service reputation, service capability, quality of staff or services, customer

satisfaction, references, the extent to which the staff or services meet the MAA’s needs,

past relationship with the MAA, total unit price based on provided estimated quantities,

fleet continuity and any other relevant criteria pertaining to those submitting bids listed

elsewhere in this solicitation. The MAA may consider any other information provided by

those submitting a bid or opt to establish alternate selection criteria to protect its best

interest or meet performance and/or operational standards.

The MAA reserves the right to accept or reject any/or all bids, waive any requirement, or

award a contract on such basis deemed to be in the MAA’s best interest. The MAA

reserves the right to reduce the scope of services during the term of the contract.

12. Project/Contract Administration:

The MAA will be responsible for coordinating, monitoring, and administering the resulting

service contract/purchase order. The MAA shall be responsible for notification of

contract renewals/extensions. Any modifications to contracts/purchase orders shall be

communicated by the MAA and mutually agreed upon.

13. Term

The contract shall be effective on the date indicated on the purchase order or the

contract execution date and shall be in force for a period with an end date no later than

July 21, 2026.

Contract extensions are not automatic. Performance history may be taken into

consideration by the MAA’s decision to continue this contract beyond the date noted

above.

Anticipated contract start date: On or after July 21, 2026.

14. Additions to Contract:

The MAA reserves the right to add new items and locations at a price conforming to other

like items in the contract. The MAA will provide quantity and any location for additional

work.

When applicable, Contractor may be required to sign a MAA Service Agreement.

15. Project Labor Agreement:

Pursuant to the Illinois Project Labor Agreements Act, 30 ILCS 571/1, et seq., the MAA

may require the execution of a separate Project Labor Agreement as a result of award to

this ITB.

16. Contracting Assignment:

The Work and any part thereof shall not be subcontracted or assigned without prior written

permission of the MAA. Subcontractors must abide by the same terms and conditions.

17. Termination:

Failure to fulfill the requirements for providing the specified services may result in the

MAA canceling the services at their sole discretion at any time.

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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