Project Information

Bid Title

Hay Cutting & Baling Services

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Apr 29, 2026

Closing Date

May 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

50007-RQ26-0001

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
50007-RQ26-0001	Hay Cutting & Baling Services Original: 50007-RQ26-0001	04/29/2026	05/19/2026 2:00:00 PM CT

Contact Information for Bid # 50007-RQ26-0001

Department	++ University - Northwestern State University
Section	Purchasing
Dept Code	50007
Contact	Carla Howell
Address	Business Affairs Northwestern State University Natchitoches, LA 71497
Phone	318-357-4496
Email	howellc@nsula.edu
URL	https://businessaffairs.nsula.edu/purchasing/

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NORTHWESTERN STATE UNIVERSITY

Purchasing Office

St. Denis Hall

Natchitoches, Louisiana 71497

Email:purchasing@nsula.edu

(318) 357-4496

ISSUE DATE:

NSU RFQ NO:

___________

RQ26-0001

REQUEST FOR QUOTATION

REQUEST FOR QUOTATION: This Quotation, subject to the conditions herein stated and attached hereto, will be

received at this office until:

Tuesday, May 19, 2026, 2:00PM (CST)

And then opened for furnishing the items and/or services as described for Northwestern State University.

VENDORS MAY RETURN REQUEST FOR QUOTATION BY EMAIL.

DESCRIPTION

Hay Cutting and Baling Services

Northwestern State University

INSTRUCTIONS:

1. Your Request for Quotation should be made on this form and returned by mail, email, or in person.

2. The University cannot accept quotations or addenda by phone.

3. Any quotation received after deadline will be considered non-responsive.

4. All prices are to be quoted complete and FOB Natchitoches (freight prepaid)

5. All prices must be firm.

6. DO NOT include Federal Excise Tax.

7. Unless otherwise specified, all quotes shall be binding for 30 calendar days from date of RFQ opening

QUOTING VENDORS, PLEASE FILL IN ALL BLANK SPACES AND SIGN BELOW

Terms will be _______________ and shipment will be received within ___________________ days after receipt of order.

Delivery may be a consideration in the award.

______________________________________________________

VENDOR NAME

_____________________________________________________

SIGNATURE AUTHORITY (Re: L.R.S. 39:1594(Act 121)

_______________________________________________________

ADDRESS

_______________________________________________________

PRINTED NAME

______________________________________________________

CITY, STATE, ZIP

______________________________________________________

TITLE

________________________________________________________

TELEPHONE NUMBER

____________________________________________________________________

EMAIL ADDRESS

_______________________________________________________

FEDERAL TAX IDENTIFICATION NUMBER (FIN)

DATE

________________________________________________________________________________________________________________________________________

ACCEPTANCE by NORTHWESTERN STATE UNIVERSITY

Date

Recommendation: ______________________________________________________________________________________________________________________

______________________________________________________________________________________________________________________

Approved: ___________________________________________

Ashlee Grayson, Director of Purchasing

PAGE 2 OF 11

INSTRUCTIONS TO QUOTING VENDOR

l. RFQ Forms: All written quotes, unless otherwise provided for, must be submitted on, and in accordance with,

forms provided, properly signed. Quotes submitted in the following manner will not be accepted:

l. Quote contains no signature indicating intent to be bound;

2. Quote filled out in pencil; and

3. Quote not submitted on NSU’s standard forms.

Quote must be received at the address specified in the Request for Quotation prior to the RFQ opening time in order

to be considered. Any quote received after the opening time will not be considered. Telegraphic and fax alterations

to quotes received before the RFQ opening time will be considered provided formal quotation and written

alteration have been received and time-stamped before RFQ opening time.

2. Quote Submission: Firms/individuals who are interested in providing services requested under this Request for

Quote must submit quotation containing the information specified in this solicitation. The quotation must be received

by the Purchasing Office on or before (2:00 P.M.) Central Daylight Time on the date specified. Quoters mailing their

submittals shall allow sufficient mail delivery time to ensure receipt of their submittal by the time specified. The

submitted quote must be delivered at the Quoter’s expense to:

Attn: Ashlee Grayson

Director of Purchasing

Business Affairs/St. Denis Hall

200 Sam Sibley Drive

Northwestern State University

Natchitoches, LA 71497

3. Prices: The quoter must state the prices (written in ink, in figures) for which he proposes to furnish each item and

shall show the total extended amount for each based on the quantities shown. In case, however, of conflict between

the unit price and the extended amount, the unit price shall govern. Unit prices should be inclusive of any freight

charges.

4. Standard of Quality: Any product or service shall conform to all applicable Federal and State laws and regulations

and the specifications contained in the RFQ. Unless otherwise specified in the RFQ, any manufacturer’s name, trade

name, brand, name, or catalog number used in the specifications is for the purpose of describing the quality level and

characteristic required. Quoter must specify the brand and model number of the product offered in his quote. Quotes

not specifying brand and model number shall be considered as offering the exact products specified in the RFQ.

5. RFQ Opening: Quoters may attend the RFQ opening, but no information or opinions concerning the ultimate

contract award will be given at the RFQ opening or during the evaluation process. Quotes may be examined 72 hours

after request is made. Information pertaining to completed files may be secured by visiting Northwestern State

University Purchasing during normal working hours. Written tabulations will not be furnished.

6. Award: Award will be made to the lowest responsible quoting vendor, taking into consideration the quality of the

services to be supplied, their conformity with specifications, the purposes for which they are required, and the time

for delivery. Northwestern State University Purchasing reserves the right to award items separately, grouped or on

an all-or-none basis and to reject any or all quotes and waive any informalities. Only the issuance of a Purchase Order

constitutes acceptance on the part of the University.

Initials:_____

7. Reject: The University reserves the right to reject any and all quotes, and to waive any informalities. The right

is reserved to award contracts separately, grouped, or an all-or-none basis. Missing quote information, including

Signature Authority and Performance Bond information, and/or exceptions to terms and conditions may cause

the quote to be rejected. All rejected goods will be at seller’s risk and expense, subject to seller’s prompt advice as

to disposition.

8. U.S. Taxpayer Identification Number: Enter your taxpayer identification number in the appropriate space on

the Specifications and RFQ Form Page. For individuals and sole proprietors, this is your social security number.

For other entities, it is your employer identification number. PAYMENT CANNOT BE PROCESSED

WITHOUT YOUR TAX I.D. NUMBER.

9. Taxes: The State is exempt from sales/use tax. Vendor is responsible for including all applicable taxes in the quote

price.

10. Contract Renewals: Upon Agreement of Northwestern State University Purchasing and the contractor, an open-

ended requirements contract may be extended for 2 additional 12-month periods at the same prices, terms and

conditions. In such cases, the total contract term cannot exceed 36 months.

11. Contract Cancellation: Northwestern State University reserves the right to cancel this contract with thirty (30)

days written notice.

12. Termination: Either party may terminate this Agreement upon ten (10) days written notice, without further

liability to any other party, in the event Force Majeure causes the continued performance under this Agreement to be

impossible or impracticable.

13. Force Majeure: Neither party shall be responsible for any failure to perform or delay in performing any of its

obligations under this Agreement to the extent that such failure or delay, results from causes beyond the control of

the party. Such causes shall include but not be limited to, Acts of God, acts of the government in its sovereign or

contractual capacity, fires, floods, earthquakes, epidemics, pandemic quarantine restrictions, freight embargoes,

riots, strikes, civil or military authority, acts of public enemy or war.

14. Default of Contractor: Failure to deliver within the time specified in the RFQ will constitute a default and

may cause cancellation of the contract. Where the Northwestern State University Purchasing has determined the

contractor to be in default, NSU Purchasing reserves the right to purchase any or all products or services covered

by the contract on the open market and to charge the contractor with cost in excess of the contract price. Until such

assessed charges have been paid, no subsequent quote from the defaulting contractor will be considered.

15. Indemnity: Contractor agrees, upon receipt of written notice of a claim or action, to defend the claim or action,

or take other appropriate measure, to indemnify, and hold harmless, the state, its officers, its agents and its

employees from and against all claims and actions for bodily injury, death or property damages caused by the fault

of the contractor, its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of

the fault of the contractor, its officers, its agents, or its employees. However, the contractor shall have no obligation

as set forth above with respect to any claim of action from bodily injury, death or property damages arising out of

the fault of the state, its officers, its agents or its employees.

16. Davis Bacon Act: The Davis-Bacon Act, United States Code, Title 40, Chapter 3, Section 276(a) requires all

laborers and mechanics employed by contractors and subcontractors who work on construction projects financed by

federal assistance to be paid wages not less than those established by the Secretary of Labor for the locality of the

project when required by federal grant program legislation.

17. Order of Priority: In the event there is a conflict between the Instructions to Quoting Vendors or General

Conditions and the Special Conditions, the Special Conditions shall govern.

18. Applicable Law: All contracts shall be construed in accordance with and governed by the laws of the State of

Louisiana.

Initials:_____

19. Discrimination and EEOC COMPLIANCE: The contractor agrees to abide by the requirements of the following

as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972,

Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s

Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1972, and

contractor agrees to abide by the requirements of the Americans With Disabilities Act of 1990: Contractor agrees not

to discriminate in its employment practices, and will render services under this contract without regard to race, color,

religion, sex, national origin, veteran status, political affiliation, disabilities, or in accordance with KBB 2004-54

because of an individual’s sexual orientation. Any act of discrimination committed by Contractor, or failure to comply

with these statutory obligations when applicable shall be grounds for termination of this contract.

20. Scope of Contract: Furthermore, submittal of any terms and conditions contrary to those of the State of Louisiana

may cause your quote to be rejected. By signing this form terms and conditions which may be included in your quote

are nullified, and contractor agrees that this contract shall be construed in accordance with and governed by the laws

of the State of Louisiana.

__________________________________________________

(Members of firm or person authorized to sign quotes for corporation)

QUOTING VENDOR MUST SIGN IN INK

Initials:_____

IMPORTANT

Signature Authority: In Accordance with L.R.S.39:1594 (Act 121), the person signing the quote must

be:

(1) any corporate officer listed on the most current annual report on file with the secretary of state,

or the signature on the quote is that of any member of a partnership or partnership in commendam

listed in the most current partnership records on file with the secretary of state; or

(2) an authorized representative of the corporation, partnership, or other legal entity and the

quoting vendor submits or provides upon request a corporate resolution, certification as to the

corporate principal, or other documents indicating authority which are acceptable to the public

entity, including registration on an electronic Internet database maintained by the public entity; or

(3) entity has filed in the appropriate records of the secretary of state in which the public entity is

located, an affidavit, resolution, or other acknowledged or authentic document indicating the

names of all parties authorized to submit quotes for public contracts.

By signing the RFQ, the quoting vendor certified compliance with the above.

WE ARE AN EQUAL OPPORTUNITY UNIVERSITY

Initials:_____

Commodity Codes

• NAICS 561730Landscaping Services

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