Project Information

Bid Title

Painting Services – Districtwide, As-Needed

Issuing Agency

Carlsbad Unified School District

Location

California

Published Date

Feb 18, 2026

Closing Date

Mar 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 12-2526

Original Source

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Bid Documents

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Project Description

Bid / RFQP No.	Description	Type	Docs Available	Submission Deadline
RFP 12-2526	Painting Services – Districtwide, As-Needed	RFP		March 29, 2026 2:00pm

Attachment Preview

REQUEST FOR PROPOSAL 12-2526

Painting Services- Districtwide, As-Needed

RFP Release Date

February 12, 2026

Submission Deadline

March 19, 2026 @ 2:00pm (PST)

TABLE OF CONTENTS

BOOK 1 OF 2 – BID DOCUMENTATION

4

I. NOTICE INVITING BIDDERS

4

II. INSTRUCTIONS TO BIDDERS

5

III. SPECIAL CONDITIONS

12

IV. PROJECT SPECIFICATIONS

16

V. EXHIBIT A- DISTRICT PROVIDED PAINT SPECS

20

VI. DISTRICT SITES

21

VII. SAMPLE AGREEMENT (not to be completed at this time)

22

Attachment A - General Conditions

22

Attachment B – Performance Bond

34

Attachment C – Payment Bond

36

BOOK 2 of 2 – BID SUBMITTAL PACKET

37

BID SUBMITTAL CHECKLIST

37

PROPOSAL FORM

39

INFORMATION REQUIRED OF BIDDERS

41

BID BOND

45

CONTRACTOR FINGERPRINTING REQUIREMENTS

46

SUBCONTRACTOR FINGERPRINTING REQUIREMENTS

47

CONTRACTOR’S CERTIFICATE REGARDING WORKERS’ COMPENSATION

48

DESIGNATION OF SUBCONTRACTORS

49

DESIGNATION OF DVBE SUBCONTRACTORS

50

ASBESTOS-FREE MATERIALS CERTIFICATION

51

RECYCLED CONTENT CERTIFICATION

52

DRUG-FREE WORKPLACE CERTIFICATION

53

IRAN CONTRACTING ACT CERTIFICATION

54

NON-COLLUSION AFFIDAVIT

55

CERTIFICATION OF CONTRACTOR AND SUBCONTRACTOR DIR REGISTRATION

56

DVBE PROGRAM PARTICIPATION DOCUMENTATION

57

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS

58

RFP 12-2526 Painting Services- Districtwide, As-Needed

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QUICK REFERENCE GUIDE

Bid Number

EVENT

Bid Name

License(s) Eligible to Bid

Mandatory Site Walk

Deadline for Questions

Deadline for Addenda

Bid Due (via PlanetBids)

Recommendation of Award to Board of Trustees

12-2526

DATE, TIME

Painting Services-Districtwide, As-Needed

C-33

February 26, 2026, 2:00pm

March 5, 2026, 2:00pm

March 12, 2026, 4:00pm

March 19, 2026, 2:00pm

April 15, 2026

A Bidder may be disqualified from further consideration for failing to adhere to the dates and times specified

above. All times referred to in this RFP are Pacific Standard Time (PST).

RFP 12-2526 Painting Services- Districtwide, As-Needed

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BOOK 1 OF 2 – BID DOCUMENTATION

I. NOTICE INVITING BIDDERS

NOTICE IS HEREBY GIVEN that the Carlsbad Unified School District of San Diego County, California, acting by and

through its Board of Trustees, hereinafter referred to as the District, will receive bids up to, but not later than the

respective dates and times indicated below for:

RFP 12-2526 – Painting Services- Districtwide, As-Needed

Bids Due: no later than Thursday, March 19, 2026 at 2:00pm (PST)

Submissions are to be provided electronically and are highly recommended to be submitted in advance of the

deadline. All bids shall be made on form(s) furnished by the District and conform with and be responsive to the

contract documents.

Proposals must be submitted and received by the District through PlanetBids by the specified time above. Bids

submitted after this time shall not be accepted. Any claim by a Contractor of error in its bid must be made in

compliance with section 5100 et seq. of the Public Contract Code.

The prequalification process shall be done through PQBids. The prequalification process must be completed

prior to submitting a proposal. The prequalification process can be completed at:

https://carlsbadusd.net/purchasing-bids

CUPCCAA Registration: pursuant to Public Contract Code Section 20111.5, only pre-registered Contractors will be

eligible to submit a bid for this project. Any bid submitted by a Contractor who is not pre-registered will not be

accepted. Contractors can register via the District’s website at: https://carlsbadusd.net/purchasing-bids

Mandatory Site Walk: to be held on February 26, 2026, 2:00 pm (PST), for the purpose of acquainting all

prospective bidders with the bid documents and work site. It is imperative that all bidders attend this site walk.

Failure to attend the site walk will disqualify a non-attending Contractor from bidding. Bidders and their

representatives are to meet at Calavera Hills Elementary School, 4100 Tamarack Avenue, Carlsbad, CA 92010;

please check in at the reception desk. Attendees will then visit 3 additional District sites (Carlsbad High School,

Kelly Elementary School, and Pacific Rim Elementary School).

Project Description: The scope of work includes furnishing all labor, equipment, and materials (excluding paint)

required to provide as-needed interior and exterior painting services at various Carlsbad Unified School District

sites. The District will furnish paint.

Minimum Qualifications: except as provided herein, a proposal submitted to the District by a Contractor who is

not licensed as a Contractor pursuant to the business and professions code shall be considered non-responsive

and shall be rejected by the District. Where federal funds are involved the Contractor shall be properly licensed

at the time the contract is awarded. In all other cases the Contractor shall state their license number, expiration

date and classification in the proposal, under penalty of perjury. The following classifications are acceptable for

this contract:

C-33

The Contractor must have had at least five (5) years of experience in services areas that are similar in nature. The

District reserves the right to reject any of all proposals, to accept or to reject one or more items of a proposal, or

to waive any irregularities of informalities in proposals.

Specification and Contract documents for this proposal are available for download on the Carlsbad Unified

School District website: https://carlsbadusd.net/purchasing-bids

Laura Siaosi

Clerk of the Board of Trustees

Carlsbad Unified School District

Publication: San Diego Daily Tribune

Advertising Dates: 2/12/26 and 2/19/26

RFP 12-2526 Painting Services- Districtwide, As-Needed

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II. INSTRUCTIONS TO BIDDERS

Please read these instructions carefully before preparing your Bid packet for submission

A. Availability of Contract Documents

Bids must be submitted to the District on the Bid Forms that are a part of the Bid Package for the Project.

Prospective Bidders may obtain Contract Documents through PlanetBids or the District’s webpage at

https://carlsbadusd.net/purchasing-bids

B. Examination of Contract Documents

The District has made copies of the Contract Documents available, as indicated above. Bidders shall be solely

responsible for examining the Project Site(s) during the Mandatory Site Walk at 2:00pm on February 26, 2026

and the Contract Documents, including any Addenda issued during the Bidding period, and for informing itself

with respect to local labor availability, means of transportation, necessity for security, laws and codes, local permit

requirements, wage scales, local tax structure, Contractors’ licensing requirements, availability of required

insurance, and other factors that could affect the Work. Bidders are responsible for consulting the standards

referenced in the Contract. Failure of Bidder to so examine and inform itself shall be at its sole risk, and no relief

for error or omission will be given except as required under State law.

C. Interpretation of Contract Documents

Discrepancies in, and/or omissions from the Plans, Specifications or other Contract Documents or questions as to

their meaning shall be immediately brought to the attention of the District by submission of a written request for

an interpretation or correction to the District. Such submission, if any, must be sent by emailing the District at

Bidding@carlsbadusd.net no later than 2:00 pm on March 25, 2026.

Any interpretation of the Contract Documents will be made only by written addenda duly issued via PlanetBids

and posted on the District’s webpage at https://carlsbadusd.net/purchasing-bids. The District will not be

responsible for any explanations or interpretations provided in any other manner. No person is authorized to

make any oral interpretation of any provision in the Contract Documents to any Bidder, and no Bidder should rely

on any such oral interpretation.

Bids shall include complete compensation for all items that are noted in the Contract Documents as the

responsibility of the Contractor.

D. Inspection of Site: Pre-Bid Conference/Site Walk

Each prospective Bidder is responsible for fully acquainting itself with the conditions of the Project Site, as well as

those relating to the construction and labor of the Project, to fully understand the facilities, difficulties and

restrictions which may impact the cost or effort required to complete the Project. A mandatory Pre-Bid

Conference/Site Walk will be held at 2:00pm on February 26, 2026. Any Bid submitted by a Bidder who was

either late to the Site Walk or who does not fully attend the Site Walk shall be considered a non-responsive Bid.

E. Addenda

The District reserves the right to revise the Contract Documents prior to the Bid opening date. Revisions, if any,

shall be made by written Addenda. All addenda issued by the District shall be included in the Bid and made part

of the Contract Documents. Pursuant to Public Contract Code Section 4104.5, if the District issues an Addendum

which includes material changes to the Project less than 72 hours prior to the deadline for submission of Bids, the

District will extend the deadline for submission of Bids. The District may determine, in its sole discretion, whether

an Addendum warrants postponement of the Bid submission date. Each prospective Bidder shall provide the

District with a name, address and email address to which Addenda may be sent, as well as a telephone number

by which the District can contact the Bidder.

Addenda will be posted on PlanetBids and on the District website at https://carlsbadusd.net/purchasing-bids.

Please Note: Bidders are responsible for ensuring that they have received any and all Addenda. To this end, each

Bidder should email Bidding@carlsbadusd.net to verify that they have received all Addenda issued, if any, prior to

the Bid opening.

RFP 12-2526 Painting Services- Districtwide, As-Needed

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Commodity Codes

• NAICS 238320Painting and Wall Covering Contractors

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