Motor Grader Rental

Project Information

Bid Title: Motor Grader Rental
Issuing Agency: City of Council Bluffs
Location: Iowa
Published Date: Sep 23, 2026
Closing Date: Oct 8, 2026
Government Level: State & Local
Status: Closed
Ref. #: PURCH - 2026 - 56
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Project Description: Bid Information

Type Request for Bid

Status Issued

Number PURCH - 2026 - 56 (Motor Grader Rental)

Issue Date & Time 9/23/2026 01:20:13 PM (CT)

Close Date & Time 10/8/2026 10:00:00 AM (CT)

Question Cut Off Date 10/1/2026 05:00:00 PM (CT)

Notes

The City of Council Bluffs, Iowa (City), is requesting bids for the rental of two motor graders from qualified and insured companies, herein called Bidder/Supplier/Contractor. The City may rent a third motor grader if the need arises. All necessary personnel, supervision, materials and equipment to be provided by the Bidder and prices included in the bid should reflect the same.

Each item will be awarded independently. Contractor is not required to bid on both items, though it is permitted. The bid will be awarded independently based on the pricing for the first and second motor grader rental. Pricing for the 3rd motor grader rental shall be taken into consideration if the City decides to rent a third motor grader.

The work under this bid will be administered and overseen by an authorized designee of the Public Works Department.

The price quote on the bid will become the price extended to the City of Council Bluffs for the contract period.

CONTRACT TERM: The units will be rented from November 2, 2026, to March 26, 2027. The months of December, January, and February will be on a monthly basis and November and March on a weekly basis. The rate for the partial months of November and March will be monthly rate divided by four. The rental unit shall be in excellent operating condition and fully serviced upon delivery. The motor grader will be kept on/in the Public Works Operations Complex and will only be used for snow and ice removal.

Delivery must take place no later than November 2, 2026.

BID BOND - In accordance with City ordinance, each bid in excess of $40,000 must be accompanied by cashier’s check or bid bond payable to the City of Council Bluffs, Iowa, for a sum not less than 5% of the total amount of the bid. Copies of bid bonds or cashier's checks are to be uploaded in the assigned requested attachments area. Cashier's check shall clearly state cashier's check on it. Letters of credit and company or personal checks are not acceptable substitutes for a bid bond and would be cause for rejection of bid. **Please double check your math to make sure your 5% bid bond amount is accurate. Inaccurate amounts will be cause for rejection of bid.

Contact Information

Name

Address Purchasing
209 Pearl St
Council Bluffs, IA 51503

Phone (712) 890-5271

Fax

Email

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 9697851

Bid Attachments

File Name Description File Size

Specifications.pdf (please login to view this document) Specifications 202 KB 357258 7679671

Agreement Template.pdf (please login to view this document) Agreement Template 118 KB 357258 4298623
Commodity Codes: NAICS 532412Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing
NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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Type	Request for Bid
Status	Issued
Number	PURCH - 2026 - 56 (Motor Grader Rental)
Issue Date & Time	9/23/2026 01:20:13 PM (CT)
Close Date & Time	10/8/2026 10:00:00 AM (CT)
Question Cut Off Date	10/1/2026 05:00:00 PM (CT)
Notes	The City of Council Bluffs, Iowa (City), is requesting bids for the rental of two motor graders from qualified and insured companies, herein called Bidder/Supplier/Contractor. The City may rent a third motor grader if the need arises. All necessary personnel, supervision, materials and equipment to be provided by the Bidder and prices included in the bid should reflect the same. Each item will be awarded independently. Contractor is not required to bid on both items, though it is permitted. The bid will be awarded independently based on the pricing for the first and second motor grader rental. Pricing for the 3rd motor grader rental shall be taken into consideration if the City decides to rent a third motor grader. The work under this bid will be administered and overseen by an authorized designee of the Public Works Department. The price quote on the bid will become the price extended to the City of Council Bluffs for the contract period. CONTRACT TERM: The units will be rented from November 2, 2026, to March 26, 2027. The months of December, January, and February will be on a monthly basis and November and March on a weekly basis. The rate for the partial months of November and March will be monthly rate divided by four. The rental unit shall be in excellent operating condition and fully serviced upon delivery. The motor grader will be kept on/in the Public Works Operations Complex and will only be used for snow and ice removal. Delivery must take place no later than November 2, 2026. BID BOND - In accordance with City ordinance, each bid in excess of $40,000 must be accompanied by cashier’s check or bid bond payable to the City of Council Bluffs, Iowa, for a sum not less than 5% of the total amount of the bid. Copies of bid bonds or cashier's checks are to be uploaded in the assigned requested attachments area. Cashier's check shall clearly state cashier's check on it. Letters of credit and company or personal checks are not acceptable substitutes for a bid bond and would be cause for rejection of bid. **Please double check your math to make sure your 5% bid bond amount is accurate. Inaccurate amounts will be cause for rejection of bid.

Name
Address	Purchasing 209 Pearl St Council Bluffs, IA 51503
Phone	(712) 890-5271
Fax
Email

Motor Grader Rental

Project Information

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