Project Information

Bid Title

West Bloomfield CDBG- Preparation and Delivery of Home Delivered Meals (HDM) In West Bloomfield

Issuing Agency

West Bloomfield charter township

Location

Michigan

Published Date

Mar 23, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

West Bloomfield CDBG- Preparation and Delivery of Home Delivered Meals (HDM) In West Bloomfield NOTICE - CDBG Invitation to bid for West Bloomfield Township (Home Delivered Meals) West Bloomfield CDBG- Preparation and Delivery of Home Delivered Meals (HDM) In West Bloomfield Posted: March 23, 2026 Due: April 7, 2026 @ 2:00 p.m.

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WEST BLOOMFIELD TOWNSHIP

INVITATION TO BID

CDBG - PREPARATION AND DELIVERY OF HOME DELIVERED MEALS (HDM) IN WEST BLOOMFIELD

TOWNSHIP

PROGRAM YEAR 2025

DEADLINE: TUESDAY, APRIL 7, 2026 at 2:00 p.m.

Sealed bids for the following services for West Bloomfield Township will be

accepted by the Planning and Development Services Department until Tuesday,

April 7, 2026 at 2:00 p.m., after that time they will be publicly opened and read in

the West Bloomfield Township Boardroom:

Senior Services – Administer a program including: (qualifying and maintaining

records for eligible applicants-age 62 or older or other qualifying individuals based on CDBG requirements, actual meal

preparation and homebound delivery according to acceptable nutrition guidelines, approving payments to contractors,

compiling paperwork for submittal to Oakland County for reimbursement).

The service delivery is from July 1, 2025 to September 30, 2026, unless otherwise agreed to by both parties in writing.

The amount and ability to enter into contract is subject to final approval and authority by West Bloomfield Township,

Oakland County, and HUD. The Contractor and Subcontractors on this project must comply with HUD contract

provisions 24CFR part 85.36(i). West Bloomfield is an equal opportunity employer, businesses owned by women or

minorities are strongly encouraged to bid.

1. Preparation of Bid

A. Bidders are expected to examine specifications and all instructions. Failure to do so will be at the

bidder's risk. Partial bid packages will be rejected and any discrepancies in the bidding package will

be grounds for disqualification

B. If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of

the specifications or other conditions within the invitation, it is advised to call and have that portion

clarified. For clarification, contact Amy T. Neary, Planning, Building and Development Services

Director, at (248) 451-4818.

C. Each bid shall indicate the measured deliverable in a unit/cost amount (i.e. unit hour of contact for

assistance or programming).

D. Each bid shall acknowledge that case documentation shall be completed and filed indicating new

service to individuals and income/age qualification, as appropriate.

2. Submission of Bid

A. All bids must be submitted in a sealed envelope and must include the following information on the

face of the envelope: bidders’ name along with contact person as well as address. Failure to do so

may result in a disqualification. Address bids as directed below:

CDBG- HOME DELIVERED MEALS

SEALED BID

West Bloomfield Township

Planning Department

4550 Walnut Lake Road

West Bloomfield MI 48323

DO NOT PLACE BIDS IN THE TOWN HALL DROP BOX!

West Bloomfield Township

Invitation to Bid

CDBG Public Service Contracts Program Year 2025

Deadline: Tuesday, April 7, 2026 at 2:00 P.M.

B. Bidders are responsible for submitting proposals before the stated closing time. Bid packages will be

date stamped when they are received. Bid packages that arrive late due to delays in the delivery of

the mail will not be considered. Any proposal received after the stated deadline will be rejected.

C. Facsimile bids will not be accepted.

D. West Bloomfield Township shall not be responsible for any costs incurred in the preparation of the

bid.

E. Any bid may be withdrawn by giving written notice to the Planning Department before the stated

closing time. After the stated closing time, no bid may be withdrawn or canceled for a period of 60

days after said closing time, except the successful bidder whose prices will remain for the entire

contract period.

3. Terms and Invoicing

A. All bids are tax exempt.

B. All bids will be considered net 30 unless otherwise stated. Payment will be made when all work or

equipment specified is received and properly invoiced. Invoices are expected on a monthly basis.

4. Award

A. The award of this bid will be to the best service provider. Evaluation will be based on a combination

of factors including, but not limited to, the following: bid price, past performance, ability to meet

service requirements, manpower and equipment available to perform this service, completeness of

bid, compliance with specifications, and any other factors considered to be in the Township’s best

interest. West Bloomfield Township reserves the right to make an award to best service provider.

5. General Conditions

A. Upon the awarding of the bid, a contract shall be signed between the Township and the successful

bidder stipulating the terms and conditions for the completion of the work as outlined in the bid.

B. Since this service impacts public safety the Township reserves the right to cancel this contract

immediately for failure of the contractor to comply with terms and conditions set forth herein that

might impact the safety/well-being of the Township and residents utilizing this site. In case of default

of the contractor, the Township may cancel the contract or purchase order and procure services from

other sources and hold the contractor responsible for any excess costs occasioned thereby. The

Township may remove a defaulting contractor from future bid lists.

C. The Township reserves the right to cancel this contract without cause or reason upon 30 days written

notice.

D. Agreements with the Township may not be assigned by the vendor to another vendor or

subcontractor without prior written consent of the Township.

E. West Bloomfield Township reserves the right to accept or reject any or all bids, to let bids again, and

to waive any irregularities in the best interest of the Township.

F. Any errors, omissions, or discrepancies in the specifications discovered by a prospective contractor

and/or service provider will be brought to the attention of Amy T. Neary, Planning and Development

Services Director, as soon as possible after discovery. Further, the contractor and/or service provider

will not be allowed to take advantage of errors, omissions or discrepancies in the specifications.

West Bloomfield Township

Invitation to Bid

CDBG Public Service Contracts Program Year 2025

Deadline: Tuesday, April 7, 2026 at 2:00 P.M.

6. Bid Specifics

A. Administration: Home Delivered Meals

1.

The Service Agency will act as liaison between senior participants and the Municipality.

This includes providing staff to field inquiries, process information and determine eligibility

(based on national standards or other acceptable standards as determined by the

Municipality).

2.

Provide informational materials to potential senior participants, including eligibility

requirements, existing policies and procedures as well as sample menus.

3.

Facilitate senior participant scheduling of meals, including adding new participants,

changing meal requests, and cancellations. Maintain waitlist as needed.

4.

Service Agency will maintain senior participant emergency contact information to facilitate

safety checks for senior participants who do not answer on scheduled days.

5.

The Service Agency shall provide meals for qualifying senior participants which have

provided twenty four (24) hour notice of their request. (This request may be altered by

mutual agreement between the Township and the provider).

6.

The Service Agency agrees to maintain all appropriate records pertaining to this Contract

on file at its offices. These records will be made available to the Municipality representatives

and/or the Oakland County Community and Home Improvement staff. It is agreed that the

Service Agency will be provided with a written five day notice requesting said access and

these records will be reviewed at the Service Agency’s offices. These records (as

applicable) shall be submitted to the Municipality with all invoices and requests for payment

7.

If demand exceeds CDBG resources, the Service Agency may solicit senior participant

contributions to maintain service. Any use of these funds shall be clearly noted in all invoices

and requests for payment.

8.

The Service Agency will be responsible for all physical meal distribution, recording of the

number and types of meals served, the collection, retention and necessary distribution of

all necessary demographic information needed to appropriately complete the required

Direct Benefit Activity reports, collection, processing, retention and redistribution of monthly

donation request to participants as needed.

B. Food and Delivery: Home Delivered Meals

1.

The Service Agency will prepare and deliver all food products using health department

approved temperature retention equipment. The Service Agency will provide all necessary

and appropriate condiments for each meal.

2.

All meals provided shall conform to the Area Agency on Aging 1-B and Offices for Services

on Aging (AAA 1-B and OSA) meal requirements including nutrient standards for those

meals. The Municipality is not responsible to pay for meals which do not meet the AAA l-

B/OSA meal pattern requirements, are deemed unwholesome, or spoiled at the time of

delivery.

3.

The Service Agency agrees that it will produce, package and deliver all meal units following

the applicable state and county health department guidelines at all times.

West Bloomfield Township

Invitation to Bid

CDBG Public Service Contracts Program Year 2025

Deadline: Tuesday, April 7, 2026 at 2:00 P.M.

4.

Delivery of the meals will be made to each eligible senior by an appropriate time as agreed

upon, Monday through Friday at the proper temperatures.

5.

The term of this Contract will be for the portion of the Community Development Block Grant

program year 2025 which shall generally be July 1, 2025 to September 30, 2026 or until

such time funds are expended, whichever comes first.

6.

This Contract may be terminated by either party with or without cause upon 30 days' written

notice.

7.

The Municipality agrees to hold the Service Agency harmless if the Service Agency is

unable to deliver meals due to uncontrollable situations such as extreme weather, mass

power outages, or other delivery impediments.

C. The Charter Township of West Bloomfield shall do the following:

The Charter Township of West Bloomfield shall be responsible for the reimbursement of the Agency

for the cost of administration and delivery of meals prepared on a monthly basis and a receipt of a

payment request that includes required supporting documentation from the Agency.

D. Total Funding Available

The total contract sum total is not to exceed the CDBG program year funding for CDBG Program

Year 2025, the contract amount shall not exceed $18,287.00.

E. Exceptions

If any of the above conditions cannot be met a bidder, those conditions shall be noted and may not

disqualify the bid. Any alternative conditions shall also be noted and may be considered.

Commodity Codes

• NAICS 722310Food Service Contractors
• NAICS 722320Caterers

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