Project Information

Bid Title

26-077 Sandwich Bread

Issuing Agency

St. Charles County

Location

Missouri

Published Date

May 14, 2026

Closing Date

Jun 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-077

Original Source

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Bid Documents

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Project Description

Bid Number:	26-077
Bid Title:	26-077 Sandwich Bread
Category:	SCCMO Services
Status:	Open

Publication Date/Time: 5/14/2026 9:00 AM Closing Date/Time: 6/1/2026 10:00 AM Related Documents: 26-077 Sandwich Bread

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LEGAL NOTICE

INVITATION FOR FORMAL BID

IFB 26-077

For

Sandwich Bread

For

ST. CHARLES COUNTY GOVERNMENT

ST. CHARLES, MISSOURI

St. Charles County is seeking bids for Sandwich Bread. The vendor must guarantee the quoted

prices for one year. The County with the consent of the vendor shall have the option for two (2) one

year extensions under the same terms and conditions. The county reserves the right to terminate the

contract for any violation, by the successful bidder, of any term or condition of the contract by giving

thirty (30) days written notice stating the reasons therefore and giving the party time to remedy any

deficiencies.

BID INSTRUCTIONS

One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope

plainly marked “26-077 Sandwich Bread” with the date and time of the bid opening in the lower left

corner of the envelope.

An authorized representative of the company/person submitting the bid must sign the bid, in blue ink.

Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street

Room 541 St. Charles MO 63301 prior to the bid opening.

Bid opening will be on 06/01/2026 at 10:00 AM, in Room 116 of the St. Charles County

Administration Building, 201 North Second Street, St. Charles, MO 63301.

St. Charles County reserves the right to accept and/or reject any and all bids.

Bid results may be obtained by going to our St Charles County Government website @

http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select bid

and click on “related documents”. No phone calls please. The time it takes for final bid results

to be made public depends on the complexity of the project and the cost of the project.

BID INQUIRIES

Any questions or clarifications concerning this Request for Bid must be submitted in writing via E-

mail (preferred), mail or fax to:

Lenore Faulkner

Purchasing Coordinator

St. Charles County Finance Department

201 North Second Street, Rm 541

St. Charles, MO 63301

lefaulkner@sccmo.org

Robin Edwards

Assistant Director

St Charles County Department of Corrections

301 N Second Street

St. Charles, MO 63301

redwards@sccmo.org

 The bid number and title shall be referenced on all correspondence.

 All questions must be received no later than 2:00 PM on 05/22/2026. Any question received

after this deadline may not be answered.

Responses to questions/clarifications will be placed on the County’s

websitehttp://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any

addendum that are issued.

26-077 Sandwich Bread

Page 2 of 13

Proposal Response from (please complete)

_________________________________________

Name of Company or individual

Prohibited Communication

Contact with any representative, other than through the procedure outlined in the section

titled “Bid Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING.

Representative shall include, but not be limited to, all elected and appointed officials, and

employees of St. Charles County and their Agents within St. Charles County.

Any Offeror engaging in such prohibited communications prior to Bid Opening may be

disqualified at the sole discretion of St. Charles County.

TERMS AND CONDITIONS

 St. Charles County reserves the right to reject any and all bids or parts of a bid and waive

technicalities, and to adjust quantities.

 All bids will be considered final. No additions, deletions, corrections, or adjustments will be

accepted after the time of bid opening.

 All delivery costs or charges must be included in the F.O.B. destination bid price.

 City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales

made to St. Charles County and must be excluded.

 The contract shall be effective for the approximate twelve (12) month period from the date of

the notice of award.

 The County, with the consent of the vendor, shall have the option to renew said contract for

two (2) additional twelve (12) month periods at the same specifications and terms and

conditions of any contract that may be derived from this bid.

 The electronic version of this bid/RFP is available upon request. The document was entered

into WORD for Microsoft Windows. The Purchasing Office does not guarantee the

completeness and accuracy of any information provided on the electronic version. Therefore,

respondents are cautioned that the hard copy of this bid/RFP on file in the Purchasing Office

governs in the event of a discrepancy between the information contained in or on the

electronic version and that which is on the hard copy.

 Vendors are required to clearly identify any deviations from the specifications in this

document.

 An authorized officer of the company submitting the bid must sign all bids, in blue ink.

 Vendors must submit two [2] signed copies of their bid; one is to be an original and so

marked.

 All prices and notations must be in blue ink or typewritten on the attached form. Mistakes

must be crossed out, corrections typed adjacent and must be initialed in blue ink by the

person signing the bid.

26-077 Sandwich Bread

Page 3 of 13

Proposal Response from (please complete)

_________________________________________

Name of Company or individual

 St. Charles County will not award any bid to an individual or business having any outstanding

amounts due from a prior Contract or business relationship with the County or who owes any

amount(s) for delinquent Federal, State or Local taxes, fees and licenses.

 Sealed proposals received after the designated time of the receipt of the sealed proposals will

be considered as “No Bid” and “Void” and will not be opened.

 The successful bidder is specifically denied the right of using in any form or medium the

names of St. Charles County or any other public agency within St. Charles County

Government for public advertising unless express written permission is granted.

 All bidders must possess the necessary and appropriate business and/or professional

licenses in their field.

 The County will make its award to the lowest responsive, responsible bidder unless additional

criteria is established herein. When payments are to be made to the County, the County will

award based on payments unless these documents establish additional criteria. As used for

this award, “responsive” shall mean a bid that conforms in all respects with the terms and

conditions of the County’s requirements. As used for this award, “responsible” shall mean that

the bidder has the capability in all respects to perform fully the contract requirements, and the

integrity and reliability which will assure good faith performance.

 County reserves the right to accept any item or group of items offered, unless the bidder

qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording in

the bid so states and if all items solicited are included in the bid.

 When applicable, provide unit prices and extension prices. Where there is disagreement in

the unit and extension prices, the unit price shall govern.

INSURANCE:

The successful bidder must agree to provide and maintain during the life of the Contract the

insurance(s) listed below, in the minimum amounts specified, with an insurance company

licensed to do business in the State of Missouri. All policies must name the County as an

additional insured and provide for thirty (30) days written notice prior to any material changes

or cancellation. Successful bidder will be awarded contract once a Certificate of Insurance is

provided.

Worker's Compensation and Employer's Liability: Statutory WC limits as required by the

Statutes of the State of Missouri (or a qualified self-insurer) and Employers Liability in

an amount of no less than $1.0 million.

Automobile, General Liability and Property Damage: The Contractor shall maintain the

following minimum amounts of automobile, general liability, and property damage

26-077 Sandwich Bread

Page 4 of 13

Proposal Response from (please complete)

_________________________________________

Name of Company or individual

insurance coverage during the life of the contract:

$1,000,000 for bodily injury or death to any one person and $3,000,000 per

occurrence for automobile and general liability coverage; and property damage

coverage of at least $1,000,000. A Combined Single Limit Policy in the amount of

$3,000,000 is an acceptable alternative. Automobile coverage must include non-

owned vehicles.

The Automobile & General Liabilities policies shall be endorsed to include the County as

an additional insured including the following language: Nothing in this endorsement shall

serve to operate as a waiver of the County’s Sovereign Immunity or broaden the liability of the

County beyond the provisions of Sections 537.600 to 537.610 of the Revised Statutes of

Missouri. Vendor shall provide for 30 days advance written notice of any material

change. A Waiver of Subrogation in favor of the County shall be endorsed on each of the

policies. The required insurance shall be primary insurance with respect to any other

insurance or self-insurance programs maintained by the County.

Subcontractor’s Coverage: It shall be the Contractor’s responsibility to ensure that all

subcontractor’s maintain the same coverages and limits as outlined herein.

Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)

As a condition for the award of any contract or grant in excess of five thousand dollars by St.

Charles County to a business entity, the business entity shall, by sworn affidavit and provision of

documentation**, affirm its enrollment and participation in a federal work authorization program (E-

Verify) with respect to the employees working in connection with the contracted services. Every such

business entity shall sign an affidavit affirming that it does not knowingly employ any person who is

an unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]

An employer may enroll and participate in a federal work authorization program (E-Verify) and shall

verify the employment eligibility of every employee in the employer’s hire whose employment

commences after the employer enrolls in a federal work authorization program. The employer shall

retain a copy of the dated verification report received from the federal government. Any business

entity that participates in such program shall have an affirmative defense that such business entity

has not violated subsection 1 of this section. [RSMO 285.530 (4)]

Any entity contracting with St. Charles County shall only be required to provide the referenced

affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may

choose to send the required documentation using one of the following options:

 Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:

Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to

responding to any solicitations; OR

 Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation

response.

26-077 Sandwich Bread

Page 5 of 13

Proposal Response from (please complete)

_________________________________________

Name of Company or individual

Commodity Codes

• NAICS 311812Commercial Bakeries

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