Project Information

Bid Title

Renovation of Code Enforcement Offices

Issuing Agency

Macon Bibb County

Location

Georgia

Published Date

Oct 28, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

20-020-LH

Original Source

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Bid Documents

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Project Description

20-020-LH Renovation of Code Enforcement Offices (12/4/25)

October 28, 2025

Published by ntharpe

1. General

A. Invitation

1. Notice is hereby given that the Macon-Bibb County will receive sealed bids (original bid and Flash Drive) in the Procurement Department, Suite 308, Macon-Bibb City Hall, 700 Poplar Street, Macon, Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on Thursday, December 4, 2025, for the Renovation of Code Enforcement Offices for Macon-Bibb County, Georgia.

2. NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.

3. Bids will be publicly opened in the Macon-Bibb County Procurement Department Conference Room, City Hall on Thursday, December 4, 2025, at 2:00 pm. Deadline for submitting questions is Friday, November 14, 2025, at 3:00 pm.

4. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors where possible.

B. Bid Documents

1. Bid documents may be examined and obtained at the Macon-Bibb County Procurement Department, Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201, by calling (478) 803-0550, or may be viewed and downloaded from one of the links included below:

Georgia Procurement Registry website http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page https://www.maconbibb.us/procurement/

C. Pre-Bid

1. A pre-bid conference is scheduled for 11:00 o’clock a.m., Wednesday, November 12, 2025, Board of Commissioners Conference Room, 700 Poplar Street, Macon, GA 31201.This pre-bid is mandatory; contractors must be present in order to submit a response.

26-020-LH, Renovation for Code Enforcement Offices-IFB

26-020-LH Attachment A

D. Bid Bond

1. Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in amount not less than five percent (5%) of the total base bid.

a) This bid security shall become payable to the Owner only if the bidder, to whom award is made, should fail to execute a contract with the Owner and furnish bond and insurance in accordance with terms of the contract within ten (10) days after notification of award.

b) Contractor may submit a cashier’s check or certified check for not less than 5% of the total base bid. The check must be made out to “Macon-Bibb County” and include the bid number in the memo line of the check. Personal checks, business checks, and cash are strictly prohibited.

E. Sealed Bids

1. Envelopes shall be identified on the outside as:

“BID # 26-020-LH: Renovation of Code Enforcement Offices”

and delivered by hand or mailed to:

Macon-Bibb County Procurement Department

Attn: Laura Hardwick

700 Poplar Street, Suite 308

Macon, Georgia 31201

Attachment Preview

Macon-Bibb County, Georgia

INVITATION FOR BIDS

FOR

Renovation of Code Enforcement Offices

90921

90922

90924

90930

90931

BID NUMBER: 26-020-LH

ISSUED: OCTOBER 28, 2025

BIDS DUE NO LATER THAN 12:00 NOON ON THURSDAY, DECEMBER 4, 2025

Macon-Bibb County Procurement Department

700 Poplar Street, Suite 308

Government Center

Macon, Georgia 31201

1. General

Renovation of Code Enforcement Offices

A. Invitation

1. Notice is hereby given that the Macon-Bibb County will receive sealed bids (original bid and Flash

Drive) in the Procurement Department, Suite 308, Macon-Bibb City Hall, 700 Poplar Street, Macon,

Georgia 31201, until 12:00 o’clock NOON at the time legally prevailing in Macon, Georgia on

Thursday, December 4, 2025, for the Renovation of Code Enforcement Offices for Macon-Bibb

County, Georgia.

2. NO BIDS WILL BE ACCEPTED AFTER THIS DESIGNATED TIME.

3. Bids will be publicly opened in the Macon-Bibb County Procurement Department Conference Room,

City Hall on Thursday, December 4, 2025, at 2:00 pm. Deadline for submitting questions is

Friday, November 14, 2025, at 3:00 pm.

4. Minority, Women Owned, and other Disadvantaged Business Enterprises are encouraged to participate

in the solicitation process. Additionally, respondents are encouraged to use M/W/DBE subcontractors

where possible.

B. Bid Documents

1. Bid documents may be examined and obtained at the Macon-Bibb County Procurement Department,

Suite 308, City Hall, 700 Poplar Street, Macon, Georgia 31201, by calling (478) 803-0550, or may be

viewed and downloaded from one of the links included below:

Georgia Procurement Registry website

http://ssl.doas.state.ga.us/PRSapp/PR_custom_index.jsp?agency=61100

Macon-Bibb County Procurement Page https://www.maconbibb.us/procurement/

C. Pre-Bid

1. A pre-bid conference is scheduled for 11:00 o’clock a.m., Wednesday, November 12, 2025, Board of

Commissioners Conference Room, 700 Poplar Street, Macon, GA 31201.This pre-bid is mandatory;

contractors must be present in order to submit a response.

D. Bid Bond

1. Bids, in order to be considered, shall be accompanied by a bid bond, payable to the Owner, in amount

not less than five percent (5%) of the total base bid.

a) This bid security shall become payable to the Owner only if the bidder, to whom award is made,

should fail to execute a contract with the Owner and furnish bond and insurance in accordance

with terms of the contract within ten (10) days after notification of award.

b) Contractor may submit a cashier’s check or certified check for not less than 5% of the total base

bid. The check must be made out to “Macon-Bibb County” and include the bid number in the

memo line of the check. Personal checks, business checks, and cash are strictly prohibited.

E. Sealed Bids

1. Envelopes shall be identified on the outside as:

“BID # 26-020-LH: Renovation of Code Enforcement Offices”

and delivered by hand or mailed to:

Macon-Bibb County Procurement Department

Attn: Laura Hardwick

700 Poplar Street, Suite 308

Macon, Georgia 31201

2

A. Validity

1. No bid may be withdrawn for a period of ninety (90) days after time has been called on date of bid

opening.

B. Contract Award

1. The Contract, if awarded, will be based on total bid price.

2. Guidelines in the award of this Contract will be Section 36-91-2, et seq., Official Code of Georgia

Annotated.

3. Upon award of the Contract, a pre-construction meeting will be held to discuss the project and to

establish a schedule of work.

C. Surety

1. Whereas the anticipated Contracted Price exceeds $25,000, the bidder to whom award is made shall

submit a Payment Bond and a Performance Bond, both in amount of one hundred percent (100%) of

the Contract Price.

a) Bonding company/Surety shall be:

(1) Rated B+ or better in current Key Rating Guide as issued by A.M. Best Company, Oldwick,

NJ.

(2) Licensed to do business in the State of Georgia.

D. Payment Conditions

1. A 10% retainage will be withheld from each payment until final payment is made. The Owner will

only pay for items used and actual work performed.

2. Change Orders shall be required for any variance from Contract or plan sheets. Any change in the

Contract Price resulting from a Change Order shall be determined by mutual agreement between the

County and the Contractor as evidenced by the change in the Contract Price being set forth in a Change

Order executed by both parties. If no agreement is reached, then the change shall be determined by the

actual and reasonable increases or decreases in the Contractor’s costs of performance resulting from

revisions in the work attributable to the change. Such increases as a result of changed or extra work shall

be limited in an amount not to exceed a combined total of 10%. Insurance and bond premiums shall be

added on top of the 10% combined total markup.

3. Any unauthorized work or material change will not be paid for unless a Change Order has been issued

prior to the completion of work.

3

E. Excise Taxes

1. Any material that is to be incorporated into the work of this project may be consigned to Macon-Bibb

County in care of the contractor. If the shipping papers show clearly that any such materials are so

consigned, the shipment shall be exempt from the tax on transportation of property under the

provisions of Section 3478(b) of the Internal Revenue Code, as amended by Public Law 180-78th

1.

The Contractor shall pay all transportation charges.

2.

Each bidder shall take this exemption into account in calculating his bid.

F.

Insurance Requirements

1. Deductibles. All shall be paid for by the Contractor.

2. Required Insurance Coverages. The Contractor also agrees to purchase and have the authorized

agent state on the insurance certificate that the Contractor has purchased the following types of

insurance coverages, consistent with the policies and requirements of O.C.G.A. § 50-21-37. The

minimum required coverages and liability limits are as follows:

b)

Workers’ Compensation Insurance. The Contractor agrees to provide, at a

minimum, Workers’ Compensation coverage in accordance with the statutory limits as

established by the General Assembly of the State of Georgia. A group insurer must submit

a certificate of authority from the Insurance Commissioner approving the group insurance

plan. A self-insurer must submit a certificate from the Georgia Board of Workers’

compensation stating the contractor qualifies to pay its own workers’ compensation claims.

The Contractor shall require all Trade Contractors/Subcontractors performing work under

this Contract to obtain an insurance certificate showing proof of Workers’ compensation

Coverage and shall submit a certificate on the letterhead of the Contractor in the following

language:

This is to certify that all trade contractors/subcontractors performing work on this Project

are covered by their own workers’ compensation insurance or are covered by the

Contractor’s workers’ compensation insurance.

c)

Employers’ Liability Insurance. The Contractor shall also maintain Employer’s

Liability Insurance Coverage with limits of at least:

(i) Bodily Injury by Accident

(ii) Bodily Injury by Disease

(iii) Bodily Injury/Disease Aggregate

$1,000,000 each accident

$1,000,000 each employee; and

$1,000,000 each accident

The Contractor shall require all Trade Contractors/Subcontractors performing work under

this Contract to obtain an insurance certificate showing proof of Employers Liability

Insurance Coverage and shall submit a certificate on the letterhead of the Contractor in the

following language.

This is to certify that all trade contractors/subcontractors performing work on this Project

are covered by their own Employers Liability Insurance Coverage or are covered by the

Contractor’s Employers Liability Insurance Coverage.

d)

Builders Risk Insurance. Contractor shall provide a Builder’s Risk Policy to be

made payable to the Owner and contractor, as their interests may appear. The policy

amount should be equal to 100% of the Contract Sum, written on a Builder’s Risk “All

Risk”, or its equivalent. The policy shall be endorsed as follows:

4

The following may occur without diminishing, changing, altering or otherwise affecting

that coverage and protection afforded by the insured under this policy:

(i)

Furniture and equipment may be delivered to the insured premises and installed

in place ready for use; and

(ii) Partial or complete occupancy by Owner; and

(iii) Performance of work in connection with construction operations insured by the

Owner, by agents or lessees or other Contractors of the Owner or Using Agency.

In the event that the contract is for renovation, addition or modification of an existing

structure and Builders Risk Insurance is not available, the Owner will accept an Installation

Floater Insurance Policy with the above endorsement in lieu of the Builders’ Risk Insurance

Policy. Such floater must insure loss to materials and equipment prior to acceptance by

Owner and must be on an ALL-RISK BASIS with the policy written on a specific job site.

e)

Commercial General Liability Insurance. The Contractor shall provide

Commercial General Liability Insurance (2001 ISO Occurrence Form or equivalent) that

shall include, but need not be limited to, coverage for bodily injury and property damage

arising from premises and operations liability, products and completed operations liability,

lasting and explosion, collapse of structures, underground damage, personal injury liability

and contractual liability. The CGL policy must include separate aggregate limits per Project

and shall provide at a minimum the following limits:

Coverage

1. Premises and Operations

2. Products and Completed Operations

3. Personal Injury

4. Contractual

5. General Aggregate

Limits

$1,000,000 per Occurrence

$1,000,000 per Occurrence

$1,000,000 per Occurrence

$1,000,000 per Occurrence

$2,000,000 per Project

Additional Requirements for Commercial General Liability Insurance are as follows:

Commercial business Automobile Liability Insurance. The Contractor shall provide

commercial business Automobile Liability Insurance that shall include coverage for bodily

injury and property damage arising from the operation of any owned, non-owned, or hired

automobile. The commercial business Automobile Liability Insurance Policy shall provide

not less than $1,000,000 combined Single Limits for each accident.

Additional Requirements for Commercial Business Automobile Liability Insurance are as

follows:

Commercial Umbrella Liability Insurance. The Contractor shall provide a commercial

Umbrella Liability Insurance to provide excess coverage above the Commercial General

Liability, Commercial Business Automobile Liability and the Workers’ Compensation and

Employers’ Liability to satisfy the minimum limits set forth herein. The umbrella coverage

shall follow form with the Umbrella limits required as follows:

For contract Amounts Less

Than $5,000,000:

For Contract Amounts Equal to

or Greater than $5,000,000:

$2,000,000 per Occurrence

$4,000,000 Aggregate

$2,000,000 per Occurrence

$10,000,000 Aggregate

5

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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