Project Information

Bid Title

Pedestrain Signal Old Nashville Hwy at Hazelwood Dr

Issuing Agency

Town of Smyrna

Location

Tennessee

Published Date

Dec 2, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Pedestrain Signal Old Nashville Hwy at Hazelwood Dr

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATION S

The Town of Smyrna will accept quotations for addition of the pedestrian signal at O ld Nashville Highway and Hazelwood Drive . Bidders shall submit sealed proposals in the format specified in the Invitation to Submit Q uotations no later than 2:30 p .m . December 11 , 202 5 at which time proposals will be publicly opened and read aloud. No bid may be withdrawn after the scheduled closing time fo r a period of 90 days. Bidding documents may be obtained at Smyrna T own Hall du r ing regular business hours or www.townofsmyrna.org www.townofsmyrna.org . Quotations should be mailed or hand delivered to:

Sierra Lowry

Smyrna Town Hall

Sealed Bid for Pedestrian Signal

December 11 , 202 5 @ 2 :30 p .m.

315 South Lowry Street

Smyrna, TN 37167

Verbal quotations or quotations received after the closing date will not be accepted. The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or in for malities and to ac cept any bid deemed to be in the best interest of the Town.

All Bidders must be licensed Contractors in the State of Tennessee in strict accordance with State regulations. All bidders shall comply with the Tennessee Contractor’ Lice ns e l aw Section 62-6-11 9 (Bid documents - Required disclosure by bidders) when submitting bids. Please refer to State Licensing Board web site for all applicable licensing laws, https://www.tn .g ov/ commerce/regboards /contractor .

The Town of Smyrna will not discriminate in the purchase of all goods and services on the basis of race, color, religion, sex, national origin, age, disability or any other lawfully protected classification.

BID DOCUMENT

PEDESTRIAN CROSSING PLAN

Attachment Preview

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna will accept quotations for addition of the pedestrian signal at Old

Nashville Highway and Hazelwood Drive. Bidders shall submit sealed proposals in the

format specified in the Invitation to Submit Quotations no later than 2:30 p.m. December

11, 2025 at which time proposals will be publicly opened and read aloud. No bid may be

withdrawn after the scheduled closing time for a period of 90 days. Bidding documents

may be obtained at Smyrna Town Hall during regular business hours or

www.townofsmyrna.org. Quotations should be mailed or hand delivered to:

Sierra Lowry

Smyrna Town Hall

Sealed Bid for Pedestrian Signal

December 11, 2025 @ 2:30 p.m.

315 South Lowry Street

Smyrna, TN 37167

Verbal quotations or quotations received after the closing date will not be accepted. The

Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or

informalities and to accept any bid deemed to be in the best interest of the Town.

All Bidders must be licensed Contractors in the State of Tennessee in strict accordance

with State regulations. All bidders shall comply with the Tennessee Contractor’ License

law Section 62-6-119 (Bid documents - Required disclosure by bidders) when submitting

bids. Please refer to State Licensing Board website for all applicable licensing laws,

https://www.tn.gov/commerce/regboards/contractor.

The Town of Smyrna will not discriminate in the purchase of all goods and services on the

basis of race, color, religion, sex, national origin, age, disability or any other lawfully

protected classification.

SUBMITTED BY: SIERRA LOWRY

FINANCE DIRECTOR

TO BE RUN:

DECEMBER 2, 2025

1

TABLE OF CONTENTS

Section I - General Information

Section II - Specifications

Section III - Price Quotation

Agreement & Required Forms

Section IV - Specification Compliance

Page

3

4

9

10-21

22

2

SECTION I - GENERAL INFORMATION

A. The Town of Smyrna desires quotations on the addition of a pedestrian signal based on

the enclosed construction plans at the intersection of Old Nashville Highway and

Hazelwood Drive. Contractor is required to coordinate all work with the Town of

Smyrna and TDOT.

Questions should be directed to Tom Rose, Public Works Director, Office (615) 459-

9742 extension 2163 or E-mail: tom.rose@townofsmyrna.org.

Smyrna Town Hall location:

315 South Lowry Street

Smyrna, TN 37167

Location of project:

Old Nashville Highway and Hazelwood Drive

B. The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities

or informalities and to accept any bid deemed to be in the best interest of the Town. No

bid may be withdrawn after the scheduled closing time for a period of 90 days.

C. The bidder shall abide by and comply with the true intent of the specifications and not

take advantage of any unintentional error or omission, but shall fully address the full

intent and meaning of each aspect of the specifications.

D. Section II, III, IV, and Required Forms shall be completed and included as an integral part

of each bidder’s proposal.

E. Successful bidder will be expected to enter into a contract Agreement with the Town of

Smyrna. Agreement shall be signed and attested (but not dated) by the proper business

representative and submitted with the bid proposal.

F. Freight shall be paid by vendor and should be included in unit price bid.

G. The Town is a tax-exempt organization.

H. Mail is delivered after 11:00 a.m. Monday through Friday.

I. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964 and

Title 49, Code of Federal Regulations, hereby notifies all Bidders that it will

affirmatively insure that in any contract entered into pursuant to this advertisement,

minority business enterprises will be afforded full opportunity to submit bids in

response to this invitation and will not be discriminated against on the grounds of race,

color, creed, sex, handicap or national origin in consideration for an award.

J. Bid quotations must be submitted on the Town's quotation page(s). No exceptions.

K. By submission of this bid, each bidder/proposer and each person signing on behalf of

any bidder certifies, and in the case of a joint bid each party thereto certifies as to its

own organization, under penalty of perjury, that to the best of its knowledge and belief

that each bidder is not on the list created pursuant to T.C.A. § 12-12-106 Iran

Divestment Act. State of TN_Debarred_Vendors.pdf

3

SECTION II - SPECIFICATIONS FOR PEDESTRIAN SIGNAL

SCOPE OF WORK:

This project is to add a pedestrian signal at the intersection of Old Nashville Highway and

Hazelwood Drive based on the enclosed construction plans and the current version of the

TDOT Road and Bridge Manual.

GENERAL REQUIREMENTS

1. All vendors can visit the site at intersection of Old Nashville Highway and

Hazelwood Drive in Smyrna. Call Jonathan Hemenway at 615-459-9766 to

schedule an appointment if you need him on-site.

2. Contractor is responsible for locating all utilities in the work area and is responsible

for repair to any damaged utilities or facilities.

3. Contractor will work with our annual concrete contractor, striping contractor, and

Town of Smyrna Streets, Public Works, and Building and Grounds Departments for

all other work.

4. Vendor / Contractor is responsible for clean up of any debris or damage from their

work on the project.

5. The Director of Public Works or his designee will perform final inspection before

last invoice is paid. Any problems will be communicated to the contractor.

CONSTRUCTION TO INCLUDE:

A. Modifications to traffic signal cabinet

B. Installation of pedestrian signals with signal wire

C. Traffic control

D. TDOT approval for work in the ROW

EXCLUDED FROM PROJECT:

A. Layout engineering

B. Electrical service connection

C. Concrete refuse islands

D. Roadway striping

QUALITY ASSURANCE

A. Fabricate members in accordance with standard industry practice.

QUALIFICATIONS

A. Contractor shall have proper licensing for work

B. Contractor shall be responsible for all materials, whether furnished by himself or a

subcontractor, and proper storage of the same.

REGULATORY REQUIREMENTS

A. Contractor shall be responsible for compliance with all applicable building codes

and ordinances covering the work.

B. Contractor shall cooperate with regulatory agencies or authorities to provide data as

requested.

FIELD MEASUREMENTS

A. Field measurements shall be taken to verify that components match MTE details.

Pole Locations will be staked by MTE.

4

CERTIFICATIONS

A. Certifications shall be tendered upon request.

WARRANTY

A. No Warranty is required.

INSURANCE REQUIREMENTS

The Contractor shall purchase and maintain for the duration of the contract insurance

against claims for injuries to persons or damages to property which may arise from or in

connection with the performance of the work hereunder by the Contractor, its agents,

representatives, employees or subcontractors.

A. MINIMUM SCOPE AND LIMITS OF INSURANCE

1. Workers Compensation

Workers Compensation insurance shall be in compliance with the State of

Tennessee and shall be statutory. Employers Liability shall be included with a

minimum limit of $500,000 per accident/per disease/per employee.

2. Commercial General Liability

Commercial General Liability insurance shall have a minimum limit per occurrence

of $1,000,000 and a minimum general aggregate of $2,000,000. It shall include

completed operations, product liability and personal injury liability insurance.

3. Automobile Liability

Automobile Liability Insurance shall have a minimum combined single limit per

occurrence of $1,000,000. This insurance shall include third-party bodily injury and

property damage liability for owned, hired, borrowed and non-owned automobiles.

B. DEDUCTIBLES AND SELF-INSURED RETENTIONS

Any deductibles or self-insured retentions must be declared to the Town of Smyrna.

The Contractor shall be responsible for all deductibles and self-insured retentions.

C. OTHER INSURANCE PROVISIONS

The policies are to contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability Coverages

a. The Town, its elected and appointed officials, agents, employees and volunteers

shall be named as an additional insured as regards negligence by the contractor.

b. The Contractor’s insurance shall be primary as respects the Town, its elected

and appointed officials, agents, employees and volunteers. Any insurance or

self-insurance maintained by the Town of Smyrna shall be excess and non-

contributory of the Contractor’s insurance.

2. Workers Compensation and Employers Liability Coverage

5

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