Project Information

Bid Title

USD 450 Turf Bid Package

Issuing Agency

Shawnee Heights District

Location

Kansas

Published Date

Feb 14, 2026

Closing Date

Feb 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

2026-02-13 USD 450 Turf Bid Package

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Shawnee Heights USD 450

Shawnee Heights Playground Improvements

Project No. 2511.01-007

ADVERTISEMENT FOR BIDS

DATE: February 10, 2026

PROJECT

Shawnee Heights USD 450 Playground Improvements

INVITATION

Shawnee Heights USD 450, will receive sealed bids on a General Contract for demolition and construction for

the referenced project as described below. General Contractor shall be licensed in the City of Topeka.

PROJECT SCOPE

Renovation of playgrounds at Berryton ES, Shawnee Heights ES, Tecumseh North ES, and Tecumseh South

ES

Bids shall be on a stipulated sum basis; segregated bids will not be accepted.

Estimated construction cost (base bid): $1,000,000

BID RECEIVING

Date: Tuesday, February 24, 2026

Time: 2:00 p.m., Central Standard Time

Place: Teams Online Attendance or call 1-347-991-6844, 22004355#, conference ID: 220 043 55#

Meeting ID: 216 954 884 055 04

Passcode: FF9dt3TN

CONTRACT DOCUMENTS

Drawings and specifications will be available from the Salina Blue Print Online Planroom. Full sets of

drawings and specifications will be issued as follows:

1) Via Registration through the Salina Blue Print Online Planroom. Contractors shall be responsible,

at their own expense, for any printing costs. Contractor shall note that neither the Architect nor

Owner make any guarantee to completeness of partial sets and that Contractor shall bear full

responsibility for incompleteness of documents when printing, or purchasing printing, of partial

sets.

2) Bidding Documents will be available on CD, at purchaser’s expense, in a read only format to

bidders. Electronic copies of the Drawings that can be manipulated will NOT be available before

or after bidding.

3) Salina Blue Print will maintain the list of plan holders for the project and post online. All parties

requesting and receiving either copies of sets through deposit or direct-purchase of sets from

Salina Blue Print will be registered and added to the list. Please contact Salina Blue Print for

additional information and assistance in this process. Notifications of Addendums will be e-

mailed only to those who have registered and are tracking the project through the online plan

room.

4) Full or partial sets of documents will not be available from the Architect.

BID SECURITY AND BONDS

Bid Security and bonds will be required in accordance with "Instructions to Bidders".

Shawnee Heights – USD 450 reserves the right to waive irregularities and to reject bids.

End of Advertisement for Bids

ADVERTISEMENT FOR BIDS

A-1

Shawnee Heights USD 450

Shawnee Heights Playground Improvements

Project No. 2511.01-007

INSTRUCTIONS TO BIDDERS

DATE: February 10, 2026

PROJECT:

Shawnee Heights USD 450 Playground Improvements

DEFINITIONS

Definitions set forth in the Contract for Construction, A.I.A. Document A-105, 2017 Edition, are applicable to

these Instructions to Bidders.

Bidding documents include the Advertisement to Bid, Instructions to Bidders, Bid Form and the Contract

Documents, including any Addenda issued prior to receipt of bids.

ADDENDA

Addenda are written or graphic instruments issued prior to the execution of the Contract, which modify or

interpret the bidding documents, including drawings and specifications, by additions, deletions, clarifications,

or corrections. Addenda will become part of the Contract Documents when the construction contract is

executed.

Prior to the receipt of bids, Addenda will be posted to Salina Blue Print Online Plan Room. Notifications of

Addenda will be e-mailed only to those who have registered and are tracking the project through the online

plan room.

Bidders shall acknowledge receipt of Addenda in the space provided on the Bid Form.

EXAMINATION OF BIDDING DOCUMENTS

Each Bidder shall examine the bidding documents carefully and, not later than ten (10) days prior to the date

for receipt of bids, shall make written request to the Architect for interpretation or correction of any ambiguity,

inconsistency or error therein which he may discover. Any interpretation or correction will be issued as an

Addendum by the Architect. ONLY A WRITTEN INTERPRETATION OR CORRECTION BY ADDENDUM

SHALL BE BINDING.

SUBSTITUTION

Should Bidder wish to incorporate in the Base Proposal brands or products other than those named in the

specifications, he shall submit written request for substitution approval to the Architect a minimum of ten (10)

days prior to date proposals are due. Approved substitutions will be set forth in an Addendum. Bidders shall

not rely upon approvals made in any other manner.

BID PREPARATION

A single bid will be received for the General Contract including mechanical work and electrical work.

Bids shall be made upon the BID FORM included with these specifications. Fill in all blanks on the BID

FORM clearly with typewriter or ink. Erasures or other changes in a bid must be explained or noted over the

signature of the Bidder. Signature shall be in longhand by a principal duly authorized to sign contracts; the

signature shall be accompanied by the corporate seal impression if bid is by a corporation. Bids shall contain

no alterations, nor recapitulation of the work.

Bids shall be prepared and submitted in accordance with these Instructions to Bidders.

For in person bids:

Enclose the Bid Form, along with the required Bid Security and Contractor's Qualification Statement,

if required, in a sealed opaque envelope bearing the legend:

BID FORM:

Contract for:

Name of Project:

Name of Bidder:

INSTRUCTIONS TO BIDDERS

B-1

Shawnee Heights USD 450

Shawnee Heights Playground Improvements

Project No. 2511.01-007

For electronic bids:

Email bid submission to Lighthouse Construction Guidance – Whitney Henle whenle@lcgway.com

Copy HTK Project Manager, Brian Hampel at bjh@htkarchitects.com

And

Maria Kutina at mrk@htkarchitects.com

Email Subject: Shawnee Heights Playground Bid

BID SECURITY

Bid Security, consisting of a bid bond, certified check, or cashier's check on a solvent bank, shall be enclosed

with each bid in the amount of five (5) percent of the Base Bid.

Bid Security shall be made payable, without conditions, to Shawnee Heights USD 450, as a guarantee that

the Bidder, if awarded the contract, will promptly execute the formal contract in accordance with the Bid and

Contract Documents, and that he will furnish the special bonds for the faithful performance thereof. Bid

Securities will be retained until the contract is awarded or other disposition is made thereof.

Bid Security may be forfeited as liquidated damages for all costs, delay, and other expenses created if the

successful bidder fails to execute the contract and furnish the Certificate of Insurance and Bonds as required

in by the Contract Documents.

BOND / INSURANCE REQUIREMENTS

Within seven (7) days of the notification of intent to issue a contract, the selected Bidder shall furnish the

following if their bid amount is over $100,000 per K.S.A 60-1111:

1) A Performance Bond in the amount of 100 percent of the contract price.

2) A Statutory (Material and Labor Payment) Bond in the amount of 100 percent of the contract price.

No matter the bid amount provide the following:

1) Evidence satisfactory to the Owner that Contractor's insurance coverages have been secured.

Furnish bonds on forms and with sureties approved by the Owner and authorized to transact business in

Kansas.

Furnish Owner, through the Architect, with two copies each of the Performance Bond and Insurance

Certificate.

Contractor shall file Statutory Bond and pay fee to clerk of district court of the county in which the project is

constructed. Furnish Owner, through the Architect, with two copies of Statutory Bond indicating that the bond

has been duly filed with clerk of the district court.

CONTRACTOR'S QUALIFICATION STATEMENT

Within seven (7) days of the notification of intent to issue a Contract, selected Bidder, if requested, shall

furnish to the Architect, a complete copy of AIA Document A-305, "Contractor's Qualification Statement," for

each of the major subcontractors listed on the Bid Form.

COORDINATOR

The General Contractor shall assume general coordination and direction of the project. Each contractor shall

cooperate with other contractors on the work and install his work sequence to facilitate and not delay the

installation of such other contractors. The Architect is not the coordinator nor the expeditor of the work of the

various contracts. Ref: Specification Section 013100.

PREFERENTIAL BIDDING STATUTES

To the extent permitted by federal law and regulations, whenever the state of Kansas or any agency,

department, bureau or division thereof, or any municipality of the State, including but not limited to, counties,

school districts, improvement districts or other public bodies, lets bids for contracts for the erection,

construction, alteration or repair of any public work or improvement, or for any purchases of any goods,

merchandise, materials, supplies or equipment of any kind, the preferential bidding requirements of K.S.A. 75-

3740 shall be followed.

INSTRUCTIONS TO BIDDERS

B-2

Shawnee Heights USD 450

Shawnee Heights Playground Improvements

Project No. 2511.01-007

APPOINTMENT OF PROCESS AGENT BY NONRESIDENT CONTRACTOR

Pursuant to provisions of KSA 16-113, a nonresident individual, partnership or unincorporated association, if

awarded a Contract, will be required to appoint in writing an agent who is a resident of Kansas, who may

receive process in any civil action arising from the contract. Such appointment shall be filed with the

secretary of state, per K.S.A. 60-306 and amendments thereto.

The appointment form shall be prepared by Contractor, modeled after state of Kansas forms issued by

Division of Purchases and in final form acceptable to Owner, and must be executed and filed with the clerk of

the district court of the county in which the Contract Work will be performed, with a receipt therefore provided

to the Architect.

SALES TAX

The Owner has determined that the project is exempt from sales tax in accordance with K.S.A. 79-3606(c).

Bidders shall exclude all applicable sales taxes from their bids and comply with other indicated requirements.

Owner shall apply for an exemption certificate number and furnish to Contractor. Contractor shall furnish this

number to all suppliers from whom purchases are made, and shall require suppliers to include said number

on all invoices.

Upon completion of project, Contractor shall furnish Owner with Form STD 77, Project Completion

Certification, and forward copy of same to the Kansas Department of Revenue, Topeka, KS 66625. All

invoices pertaining to this Project shall be retained by Contractor for a period of at least five (5) years, and are

subject to audit by the Kansas Department of Revenue.

BIDDER'S REPRESENTATION

Each Bidder, by making his bid, represents:

1) That he has read and understands the Instructions to Bidders.

2) That he has carefully examined all bidding documents pertaining to the project.

3) That he has visited the site and familiarized himself with the local conditions under which the work is

to be performed, including pertinent state and local codes and the conditions of labor and material

markets.

4) That he understands time is of the essence in the award and prosecution of the work.

SITE VISITS

Contractors may make arrangements to visit the site and examine the existing building by contacting Whitney

Henle 785-210-4148. Site visits shall occur between the hours of 8:30 am and 3:30pm Monday through

Thursday.

BID RECEIVING

The Owner will receive and publicly open and read proposals as follows:

Date: Tuesday, February 24, 2026

Time: 2:00 p.m., Central Standard Time

Place: Teams Online Attendance or call 1-347-991-6844, 22004355#, conference ID: 220 043 55#

Meeting ID: 216 954 884 055 04

Passcode: FF9dt3TN

Proposal shall include furnishing all labor, materials, equipment, and performing the work for the project in

strict accordance with the Contract Documents as entitled above.

A bid is invalid if it has not been deposited at the designated location prior to the time and date for receipt of

bids indicated above, or prior to any extension thereof issued to the Bidder.

BID WITHDRAWAL

A bid may be withdrawn on written, faxed or telegraphic request received by Owner from Bidder prior to time

fixed for bid receiving. Faxed bid withdrawal requests will be accepted only if Bidder confirms by telephone

that faxed request was received by Owner prior to bid opening time.

INSTRUCTIONS TO BIDDERS

B-3

Shawnee Heights USD 450

Shawnee Heights Playground Improvements

Project No. 2511.01-007

Unless otherwise provided in any supplement to these Instructions to Bidders, no Bidder shall modify,

withdraw or cancel his bid or any part thereof for thirty (30) days after the opening time of bids.

SUBMISSION OF POST BID INFORMATION

Within seven (7) days of notification of intent to issue a contract, the Bidder shall submit the following:

1) A designation of the work to be performed by the Bidder with his own forces.

2) The names and resumes, including related experience, of the Project Manager and Field

Superintendent proposed by the Contractor for this project.

3) A list of names of the subcontractors proposed for the principal portions of the work and other

persons or organizations who are to furnish materials or equipment fabricated to a special design.

The Bidder will be required to establish to the satisfaction of the Architect and the Owner the reliability and

responsibility of the proposed subcontractors to furnish and perform the work described in the sections of the

specifications pertaining to such proposed subcontractor's respective trades.

Subcontractors and other persons and organizations proposed by the Bidder and accepted by the Owner and

the Architect must be used on the work for which they were proposed and accepted and shall not be changed

except with written approval of the Owner and the Architect.

CONTRACT

The construction contract shall be the American Institute of Architects Document A-105, Short Form of

Agreement Between Owner and Contractor, 2017 Edition.

AWARD OF CONTRACT

Contract will be awarded as soon as possible to the responsible Bidder submitting the lowest acceptable bid

(i.e. combination of Base Bid and accepted alternates, with due consideration to unit prices), provided:

1) Evidence of the experience, qualifications and financial responsibility of each Bidder and his

subcontractors and the time of completion are all acceptable to the Owner.

2) The total of acceptable bids is within the Owner's financial budget for the project.

REJECTION OF BIDS

The Bidder acknowledges the right of the Owner to reject any or all bids and to waive any formality or

irregularity in any bid received. In addition, the Bidder recognizes the right of the Owner to reject a bid if the

Bidder failed to furnish any required bid security, or to submit the data required by the bidding documents, or

if the bid is in any way incomplete or irregular.

OWNER:

Shawnee Heights USD 450

4401 SE Shawnee Heights Rd.

Tecumseh, KS 66542

End of Instructions to Bidders

INSTRUCTIONS TO BIDDERS

B-4

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 561730Landscaping Services

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