Project Information

Bid Title

RFQ - Soccer Charter

Issuing Agency

Tennessee Tech University

Location

Tennessee

Published Date

May 14, 2026

Closing Date

Jun 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Due Date	Description	Purchasing Contact
6/23/2026	RFQ - Soccer Charter	Tina Girdley

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REQUEST FOR QUOTATION (RFQ)

Department: Athletics

Description.: Soccer Charter

Deliver Completed Bid to:

Tennessee Tech University

Purchasing and Contracts Office

Derryberry Hall, Suite 301

P. O. Box 5144, 1 William L. Jones Dr.

Cookeville, TN 38505-0001

Ph: (931) 372-3491 / Fax: (931) 372-3727

Date: May 14, 2026

RFQ Coordinator: Tina Girdley

Phone: 931-372-6350

Email: tgirdley@tntech.edu

Bids must be received in the Purchasing and Contracts Office by 3:00 p.m. Central Time on June 23, 2026. Bids may be

mailed, faxed, or electronically submitted via email to the RFQ Coordinator (as noted above).

Bid is subject to the RFQ – Standard Terms and Conditions. By submitting a bid, bidder certifies its agreement to these

terms and conditions.

Special Bid Instructions:

1. To do business with TTU register as a supplier/contractor: https://www.tntech.edu/purchasing/howto.php

2. Bidders who would like to become a registered Diversity Business Enterprise can visit the following link for more

information: https://www.tntech.edu/purchasing/howto.php

3. Bid may be electronically signed and submitted.

4. To view a bid tabulation after intent to award, please visit this link:

https://www.tntech.edu/purchasing/bidawards.php - Results are listed according to fiscal year then by date of bid

opening.

Scope/Purpose of Bid:

Tennessee Tech University request bids from qualified charter companies to provide charter service for its Soccer team

and related personnel in accordance with the terms and specifications, as outlined herein.

Note: All Bid Responses shall state that the offer is valid for a minimum of seven (7) days from date of opening. This

assures that the Bidder’s offer is valid for a period of time sufficient to make bid award. Bids that do not state will be

presumed valid for seven (7) days from the date of opening.

Please bid to furnish one 56-passenger bus and driver as specified below.

Departures from Cookeville will be central daylight time or central standard time. Return times may go into early

morning hours depending upon location.

REQUEST FOR QUOTATION (RFQ)

Department: Athletics

Description: Soccer Charter

Trip 1: COASTAL CAROLINA UNIVERSITY – Conway, SC

Depart:

Monday, August 3, 2026 - Cookeville, TN (8 AM)

Arrive:

Monday, August 3, 2026 - Conway, SC

Return:

Friday, August 7, 2026 - Cookeville, TN (7 PM)

Total Cost: _______________

Trip 2: AUSTIN PEAY STATE UNIVERSITY – Clarksville, TN (day trip)

Depart:

Sunday, August 16, 2026 - Cookeville, TN (8:30 AM)

Arrive:

Sunday, August 16, 2026 - Clarksville, TN

Return:

Sunday, August 16, 2026 - Cookeville, TN (7 PM)

Total Cost: _______________

Trip 3: UNIVERSITY OF NORTH ALABAMA - Florence, AL (day trip)

Depart :

Sunday, August 23, 2026 - Cookeville, TN (11:00 AM)

Arrive:

Sunday, August 23, 2026 - Florence, AL

Return:

Sunday, August 23, 2026 - Cookeville, TN (late)

Total Cost: _______________

Trip 4: VANDERBILT UNIVERSITY - Nashville, TN (day trip)

Depart :

Thursday, September 3, 2026 - Cookeville, TN (3 PM)

Arrive:

Thursday, September 3, 2026 - Nashville, TN

Return:

Thursday, September 3, 2026 - Cookeville, TN (late)

Total Cost: _______________

Trip 5: LIPSCOMB UNIVERSITY – Nashville, TN (day trip)

Depart:

Sunday, September 6, 2026 - Cookeville, TN (2 PM)

Arrive:

Sunday, September 6, 2026 - Nashville, TN

Return:

Sunday, September 6, 2026 - Cookeville, TN (late evening)

Total Cost: _______________

Trip 6: EAST TENNESSEE STATE UNIVERSITY– Johnson City, TN (day trip)

Depart:

Friday, September 25, 2026 - Cookeville, TN (10:30 AM)

Arrive:

Friday, September 25, 2026 - Johnson City, TN

Return:

Friday, September 25, 2026 - Cookeville, TN (late)

Total Cost: _______________

Trip 7: UNIVERSITY OF NORTH CAROLINA AT GREENSBORO – Greensboro, NC

Depart:

Wednesday, September 30, 2026 - Cookeville, TN (10 AM)

Arrive:

Wednesday, September 30, 2026 - Greensboro, NC

Return:

Thursday, October 1, 2026 - Cookeville, TN (late)

Total Cost: _______________

Page 2 of 8

REQUEST FOR QUOTATION (RFQ)

Department: Athletics

Description: Soccer Charter

Trip 8: MERCER UNIVERSITY - Macon, GA

Depart:

Thursday, October 8, 2026 - Cookeville, TN (11 AM)

Arrive:

Thursday, October 8, 2026 - Macon, GA

Return:

Friday, October 9, 2026 - Cookeville, TN (late)

Total Cost: _______________

Trip 9: SAMFORD UNIVERSITY - Homewood, AL

Depart:

Saturday, October 17, 2026 - Cookeville, TN (1 PM)

Arrive:

Saturday, October 17, 2026 - Homewood, AL

Return:

Sunday, October 18, 2026 - Cookeville, TN (late evening)

Total Cost: _______________

Trip 10: WESTERN CAROLINA UNIVERSITY - Cullowhee, NC (day trip)

Depart:

Thursday, October 29, 2026 - Cookeville, TN (10 AM)

Arrive:

Thursday, October 29, 2026 - Cullowhee, NC

Return:

Thursday, October 29, 2026 - Cookeville, TN (late evening)

Total Cost: _______________

Note: Trips listed below are for the SoCon Tournament games. Team must be playing for the charter to be

needed on the dates listed below.

For evaluation purposes only, we will average the cost per day and assume the longest possible stay (3 days each

trip).

POSSIBLE SOUTHERN CONFERENCE TOURNAMENT - HOST CITY TBD

Trip 11: Round 1: (If TTU finishes in the 6th – 11th standings, this is a guaranteed first round game. If TTU

finishes in the top 5 in the standings the University wouldn’t play until the next round.)

Depart:

Return:

Thursday, November 5, 2026 - Cookeville, TN

Saturday, November 7, 2026 - Cookeville, TN*

*Please quote for each possible destination:

Total Cost per day – Homewood, AL

Total Cost per day – Cullowhee, NC

Total Cost per day – Macon, GA

Total Cost per day – Spartanburg, SC

Total Cost per day – Greenville, SC

Total Cost per day – Greensboro, NC

Total Cost per day – Lexington City, VA

Total Cost per day – Charleston, SC

$ _____________

$ _____________

$ _____________

$ _____________

$ _____________

$ _____________

$ _____________

$ _____________

Page 3 of 8

REQUEST FOR QUOTATION (RFQ)

Department: Athletics

Description: Soccer Charter

Total Cost per day - Chattanooga, TN

Total Cost per day – Johnson City, TN

$ _____________

$ _____________

Trip 12 Quarter Final: (TTU must win on Friday, November 6, 2026, or finish in the top 5 standings to play.)

Depart:

Return:

Saturday, November 7, 2026 - Cookeville, TN

Sunday, November 10, 2026 - Cookeville, TN

*Please quote for each possible destination:

Total Cost per day – Homewood, AL

$ _____________

Total Cost per day – Cullowhee, NC

$ _____________

Total Cost per day – Macon, GA

$ _____________

Total Cost per day – Spartanburg, SC

$ _____________

Total Cost per day – Greenville, SC

$ _____________

Total Cost per day – Greensboro, NC

$ _____________

Total Cost per day – Lexington City, VA

$ _____________

Total Cost per day – Charleston, SC

$ _____________

Total Cost per day - Chattanooga, TN

$ _____________

Total Cost per day – Johnson City, TN

$ _____________

(Team must win to continue in tournament or return to campus with a loss)

Trip 13: Semifinal and Final: (Must win quarterfinal game to advance. Highest seed hosts semifinal and final.)

Depart:

Return:

Thursday, November 12, 2026 - Cookeville, TN*

Friday, November 15, 2026 - Cookeville, TN*

*Please quote for each possible destination:

Total Cost per day – Homewood, AL

Total Cost per day – Cullowhee, NC

Total Cost per day – Macon, GA

Total Cost per day – Spartanburg, SC

Total Cost per day – Greenville, SC

Total Cost per day – Greensboro, NC

Total Cost per day – Lexington City, VA

$ _____________

$ _____________

$ _____________

$ _____________

$ _____________

$ _____________

$ _____________

Page 4 of 8

REQUEST FOR QUOTATION (RFQ)

Department: Athletics

Description: Soccer Charter

Total Cost per day – Charleston, SC

Total Cost per day - Chattanooga, TN

Total Cost per day – Johnson City, TN

$ _____________

$ _____________

$ _____________

All Bids are to include travel, drivers, fuel, layover, deadhead charge (if any), and all cost associated with use of bus.

All Bids submitted are valid for seven (7) days from date of opening. _______Yes _______No

Tennessee Tech reserves the right to award Contract based on LOW BID BY TRIP or LOW TOTAL BID.

Does bidder agree to accept individual trips if awarded by low bid by trip? _______Yes _______No

Requirements

1. An itemized invoice referencing contract number is to be emailed to the TTU Business Office at

apinvoice@tntech.edu, after each trip. Please bill us no later than 30 days after completed trip.

2. Each destination: Bus and Driver may be utilized for transportation to practices, games and/or meals.

3. Number of Buses / Capacity: one (1) fifty-six (56) passenger bus and driver, as specified.

4. Maximum two (2) hour replacement time for breakdowns preferred for each trip. If different, specify:

_______________. If breakdown of bus(s) occurs, Contractor shall be responsible for prompt replacement of

buses in order to not interfere with schedule of trip. Contractor shall provide replacement(s) without any additional

cost to Tennessee Tech. If Contractor is unable to provide replacement(s) within a reasonable time period, the

University may secure necessary transportation and Contractor will be responsible for any additional cost(s)

above trip cost quoted.

5. The following equipment is required and will be in working order for each charter, prior to departure.

- Restroom

- DVD Player

- Wireless Internet

- Satellite TV

- TV’s

- 110 Volt Outlet

6. Age of bus: 5 years or less - Specify make/model/year of buses to be used:

Make: ______________________

Model: ______________________

Year: ______________________

7. Tennessee Tech to furnish lodging for driver(s).

8. Maintenance records of all buses to be used must be available for inspection upon request by Tennessee Tech.

Page 5 of 8

Commodity Codes

• NAICS 481211Nonscheduled Chartered Passenger Air Transportation

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