Project Information

Bid Title

RFP Personnel Policy Services

Issuing Agency

City of Flagler Beach

Location

Florida

Published Date

Apr 29, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

FB2026-2905

Original Source

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Bid Documents

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Project Description

Bid Number:	FB2026-2905
Bid Title:	RFP Personnel Policy Services
Category:	Invitation to Bid
Status:	Open

Description: The City of Flagler Beach is accepting Requests for Proposals (RFP) from human resources consultants or qualified vendors experienced with municipal organizations to complete a comprehensive review and revision to the City's Personnel Manual. As a part of this RFP, it is expected that existing personnel policies may be simplified, deconflicted, updated, and rendered best practice, as requested by staff and City of Flagler Beach Commissioners. GENERAL SCOPE OF SERVICES The purpose of this RFP is to solicit proposals from qualified professionals, firms, and/or entities (“respondents”) to provide human resources and legal consultation services to revise in its entirety the City’s current Personnel Policy for the purpose described below. All respondents with competitive rates and qualified experience in the services described are encouraged to submit proposals. The City of Flagler Beach is seeking to work with a Respondent’s team of professionals with experience in municipal personnel administration. The scope of work outlined below should not be viewed as rigid and the respondent is encouraged to offer alternative or additional efforts for this project where they believe appropriate. Publication Date/Time: 4/29/2026 1:37 pm Publication Information: Palm Coast Observer Closing Date/Time: 5/29/2026 4:00 pm Submittal Information: Penny Overstreet, City Clerk 105 S. 2nd Street Flagler Beach, Florida 32136 Bid Opening Information: 4:00 P.M. May 29, 2026 Contact Person: Penny Overstreet City Clerk poverstreet@cityofflaglerbeach.com Download Available: yes Fee: N/A Business Hours: Monday-Friday 8:00 to 5:00 Related Documents: 2026 Personnel Policy RFP NO. FB2026-2905

Attachment Preview

Request for Proposals

City of Flagler Beach

Human Resources Office

105 South 2nd Street

Flagler Beach, Florida 32136

ISSUED:

RESPONSES DUE:

April 27, 2026

May 29, 2026 by 4:00 pm

Subject: Personnel Policy Services Proposal

OBJECTIVES

The City of Flagler Beach is accepting Requests for Proposals (RFP) from human resources

consultants or qualified vendors experienced with municipal organizations to complete a

comprehensive review and revision to the City's Personnel Manual.

As a part of this RFP, it is expected that existing personnel policies may be simplified,

deconflicted, updated, and rendered best practice, as requested by staff and City of Flagler Beach

Commissioners.

This RFP provides interested respondents with information to prepare and submit a proposal for

consideration by the City of Flagler Beach regarding its professional services to review and revise

the City Personnel Policy Manual consistent with human resources policy best practices. This RFP

process is intended to identify potential contractors with which the City may, in its sole discretion,

choose to enter into an agreement for the proposed consulting services. It is expressly

understood and agreed that the submission of a proposal does not require or obligate the City of

Flagler Beach to pursue an agreement with any respondent. All negotiations are subject to the

consideration and discretionary approval by the City, which may, at its sole discretion, accept or

reject any and/or all proposals and agreements.

The City of Flagler Beach reserves the right to reject, without cause, all proposals, to waive any

informality relative to proposals, and accept any proposal from any person deemed

advantageous to the City.

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BACKGROUND INFORMATION

With a total budget of nearly $90 million (General Fund $15 million), City of Flagler Beach

operations include the following departments: Police, Fire, Recreation, Public Works,

Administration, Building, Planning and Zoning, Facilities Maintenance, Streets and Stormwater,

Information Technology, Library, Water and Wastewater. The City has approximately 112 full-

time employees, ten part-time employees and annually hires roughly twenty-five seasonal

employees (lifeguards). The City currently has one active public safety collective bargaining unit

representing the Police Department sworn officers (approximately fifteen personnel). Although

the Fire Department personnel (approximately ten) have a relation with a union, no collective

bargaining agreement is in effect.

GENERAL SCOPE OF SERVICES

The purpose of this RFP is to solicit proposals from qualified professionals, firms, and/or entities

(“respondents”) to provide human resources and legal consultation services to revise in its

entirety the City’s current Personnel Policy for the purpose described below. All respondents with

competitive rates and qualified experience in the services described are encouraged to submit

proposals.

The City of Flagler Beach is seeking to work with a Respondent’s team of professionals with

experience in municipal personnel administration. The scope of work outlined below should not

be viewed as rigid and the respondent is encouraged to offer alternative or additional efforts for

this project where they believe appropriate.

SPECIFIC SERVICES DESIRED

The selected Consultant will be expected to provide the following applicable services:

Identify which policies are required by Federal and State law.

Make specific recommendations to simplify the policies and ensure consistency and flexibility

while protecting the City from liability.

Make specific recommendations on which policies present conflicting information.

Compare the current Personnel Policy Manual to best practices found in other Florida

municipalities, local, and state government agencies to provide recommendations for

improvement. As part of this review and revision project, all current policies will be considered

for amendment or replacement including, but not limited to:

General Regulations

Recruitments, Selection and Appointment

Reasonable Accommodation, Interactive Process

Positions and Class Specifications

Harassment and Discrimination

For Cause/At Will Employment Designation

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Pay Practices

Leave Provisions

Separation from Employment

Work Schedules

Drug & Alcohol Policy (Drug-free Workplace and Alcohol/Controlled Substance Policy)

Promotion and Disciplinary Policies

Rules of Conduct and Appearance

Driver Eligibility and Vehicle Use

Technology Use and Privilege

ANTICIPATED DELIVERABLES

The selected Consultant will meet with designated City of Flagler Beach staff to review the

current Personnel Policy and to clarify Scope of Services, issues, concerns, desired outcomes, and

defined expectations.

Consultant will obtain all pertinent Flagler Beach documents, such as current Personnel Policy

Manual, and other documents as required to fulfill agreement.

Consultant will prepare a draft revision of the current Personnel Policy to reflect best practices

and recommended policies to ensure legal compliance with current regulation, legislation, and

best practices.

Consultant shall make every reasonable effort to streamline the resulting Personnel Policy

Manual so that it is an easy-to-use guide for both City employees and management, while

ensuring the necessary professional outcomes and appropriate policy language are present to

provide a best practice product that also protects the City of Flagler Beach from liability.

Consultant will review the draft Personnel Policy Manual with Human Resources staff, City of

Flagler Beach legal counsel, and others in the City management team.

Consultant will prepare a final Personnel Policy Manual incorporating revisions resulting from

such review.

Consultant will develop a summary of key changes to accompany the new Personnel Policy

Manual to aid in effective communication of policy changes.

Consultant will provide all deliverables in electronic format suitable for ongoing customization

and revision, as from time to time requested or directed by the City.

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INSTRUCTIONS FOR PROPOSALS:

The principal contact with the City of Flagler Beach is Ms. Penny Overstreet, City Clerk. Any

inquiries concerning this request for proposal should be addressed in writing or e-mailed:

City Clerk Penny Overstreet

City of Flagler Beach

105 S. 2nd Street

Flagler Beach, FL 32136

Email: poverstreet@cityofflaglerbeach.com

ALL QUESTIONS MUST BE SUBMITTED PRIOR TO 5/11/2026

Questions will be accepted in writing via email or by letter up to or before 5:00 PM, EST, on

Monday, May 11, 2026, and will be answered no later than 5:00 PM, EST, on Friday, May 15,

2026. The City reserves the right to respond or not respond to any, all, or any parts of the

questions that are received. All questions and answers will be made public on the City Website,

as well as sent to all known respondents.

All questions regarding this Request for Proposal shall be referred to the City Clerk through the

addresses provided above.

PROPOSAL REQUIREMENTS

To be considered, one (1) paper bound copy and one (1) digital copy (MS Word or .pdf) provided

on a flash drive of each respondent's proposal(s) shall be submitted by NO LATER THAN 4:00 PM,

MAY 29, 2026 (at which time submitted proposals will be opened), in a sealed package marked

PERSONNEL POLICY SERVICES PROPOSAL addressed to:

City Clerk’s Office

City Hall

105 South 2nd Street

Flagler Beach, FL 32136

Any proposals received after the specified time and date will not be accepted. The time and date

for receipt of proposals will be scrupulously observed. The City shall not be responsible for late

deliveries or mail delays. The time/date entered on the proposal received in the City Clerk’s Office

shall be the official authority for determining late proposals. The City of Flagler Beach reserves

the right to reject any or all proposals submitted.

The City of Flagler Beach reserves the right to retain all proposals submitted regardless of

whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of

the conditions contained in this request for proposals, unless clearly and specifically noted in the

proposal submitted and confirmed in the contract between the City of Flagler Beach and the firm

selected.

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The City offers no expressed or implied obligation for the City to reimburse responding firms for

any expenses incurred in preparing proposals in response to this request.

PROPOSALS MUST INCLUDE THE FOLLOWING AT A MINIMUM:

Before submitting a proposal, each respondent shall familiarize itself with the entire RFP,

including the Scope of Work, Anticipated Deliverables, and all laws, regulations and other factors

affecting the respondent’s performance.

Respondent name, address, telephone number and website, and principal contact name,

telephone number, and e-mail address.

Statement of the respondent’s qualifications to perform the requested services.

Name of the principal staff person(s) who will be primarily responsible for providing services to

the City of Flagler Beach and their resume and qualifications.

Explanation of the respondent’s experience in providing the requested services. Include the

client, type of work, project start and completion dates, project name, and project size.

List of client references, including name, address, telephone number and e-mail address, along

with a brief description of the services provided to the client, and dates of service.

The proposed lump sum cost to complete and provide the Anticipated Deliverables as described

above. Travel and reproduction costs may be provided separately, but must be specifically

delineated.

A detailed project timetable setting forth a suggested commencement date and completion date

for the project. The successful contractor must be prepared to undertake commencement of the

project immediately upon award of contract. All work is targeted to be completed and the final

report submitted to City of Flagler Beach by Sep 17, 2026, so recommendations may be

considered for adoption as part the annual budgeting process.

Description of insurance coverage maintained by the firm. Copy of declarations page from

current policies for each of the following types of insurance must be attached:

• Worker’s compensation

• General Commercial Liability

• Professional Liability, Malpractice and Errors and Omissions

All submitted proposals become the property of the City of Flagler Beach as public documents

and are available for public access as provided by Law after the award selection has been made.

City Manager and Human Resources Manager will review Proposals received for completeness,

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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