Project Information

Bid Title

2026-07 Disaster Debris Removal and Disposal Services

Issuing Agency

Wilton Manors city

Location

Florida

Published Date

Feb 26, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-07

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-07
Bid Title:	2026-07 Disaster Debris Removal and Disposal Services
Category:	Bids
Status:	Open

Description: The City of Wilton Manors, Florida (City) is seeking proposals from qualified licensed Contractors (Contractor), to provide services to remove, process, and lawfully dispose of disaster generated debris (other than hazardous materials and household putrescible garbage) from public property and public rights-of-way in the City of Wilton Manors, Florida in response to an emergency event such as, but not limited to, hurricane(s) or other natural or manmade disaster(s). The City is seeking proposals from highly qualified Contractors with experience in the specialized management of disaster response labor and equipment for the removal of debris along with the preparation, response, recovery, and mitigation phases of any emergency or disaster. Contractor and personnel must have all required FEMA and applicable agencies training. Contractors must have the capability and ability to rapidly respond to wide scale debris volumes typically produced in hurricanes, tornadoes, and other disaster types as well as small scale debris volumes. The Contractor must handle debris management activities in the City of Wilton Manors, Florida in accordance with applicable regulations of the Federal Emergency Management Agency (FEMA), Federal Highway Administration (FHWA), Florida Department of Transportation (FDOT), Florida Department of Health (FDH), Natural Resources Conservation Services (NRCS), South Florida Water Management District (SFWMD), and the Florida Department of Environmental Protection (FDEP) in conjunction with the City’s needs. The Contractor shall have an excellent understanding of the documentation involved for the reimbursement from FEMA, FHWA, or Other Federal Agencies, and the State relief programs to make the process of cost recovery efficient and accurate. The processes and documentation required will be in strict compliance with FEMA, FHWA, or Other Federal Agencies, and other State relief programs regulations regarding eligibility. Contractor shall immediately notify the City of any observed or perceived process or practice that may jeopardize the City’s ability to secure reimbursement from applicable agencies of the program’s cost. This Proposal is being solicited in accordance with the Procurement Requirements for Federal grants, as provided for in Title 2 Code of Federal Regulations (CFR) Part 200 as detailed in EXHIBIT B of this proposal document as incorporated herein, in order to be eligible for reimbursement under the Public Assistance Program. NOTE: This solicitation is not a request for Disaster Debris Monitoring Services. The City maintains contract(s) with Contractor(s) to provide that service and reviews those services through a separate procurement process. This RFP is specifically for Disaster Debris Removal and Disposal Services. Contractors shall not include proposals that include Debris Monitoring Services. Contracts issued resulting from this RFP shall only be activated in the event of a declared emergency. There is no guarantee any contract resulting from the RFP will be activated or any work will be performed. Publication Date/Time: 2/26/2026 12:00 AM Closing Date/Time: Open Until Contracted Bid Opening Information: March 26, 2026 Addendum Date/Time: March 19, 2026 Pre-bid Meeting: N/A Related Documents: 1.c. RFP 2026-07 Disaster Debris Removal Disposal Services.2

Attachment Preview

REQUEST FOR PROPOSAL (RFP)

Subject:

RFP #:

Disaster Debris Removal and Disposal Services

2026-07

Due Date/Time: March 26, 2026, 2:30 p.m., EST

Submit To:

City Clerk

City of Wilton Manors

2020 Wilton Drive

Wilton Manors, FL 33305

Disaster Debris Removal and Disposal Services RFP # 2026-07

CITY OF WILTON MANORS

REQUEST FOR PROPOSAL FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES

CALENDAR OF EVENTS

Listed below are important dates and times by which the actions noted must be completed. If the City

finds it necessary to change any of these dates or times, the change may be accomplished by addendum.

All dates are subject to change.

ACTION

Issue RFP

Deadline for Questions

Response to Questions

Deadline for Submitting Proposals

Evaluation Committee Review

Reference Checks

Presentation

Final Ranking and Selection

Contract Negotiation

City Commission Approval of Contract

COMPLETION DATE

February 26, 2026

March 12, 2016

March 19, 2026

March 26, 2026, 2:30 p.m.

March 26, 2026

March 30, 2026

TBD

TBD

TBD

April 28, 2026, or later

Disaster Debris Removal and Disposal Services RFP # 2026-07

TABLE OF CONTENTS

Section 1 – Introductory Material

1.1 Statement of Purpose…………………………………………………………………………………..………………………………… 5

1.2 Contract Terms………………………………………………………………………………………………………………………………. 6

1.3 Background Information……………..……………………………………………………………………………………..………….. 6

1.4 Definitions……………………………………………………………………………………………………………………………………… 6

1.5 Terms and Definitions Related to Scope of Work……………………………………………………………………………. 7

Section 2 – Scope of Services

2.1 Technical and Operational Requirements……………………………………………………………………..……………….. 13

2.2 Knowledge of Federal Policies, Regulations, and Guidelines…………………………………………………………… 13

2.3 Contracting with Small Businesses, Minority Businesses, Women's Business Enterprises, Veteran-

Owned Businesses, and Labor Surplus Area Firms…………………………………………………………………………. 13

2.4 Scope of Services…………………………………………………………………………………………………………………………… 13

2.5 Activation……………………………………………………………………………………………………………………………………… 24

2.6 Pre Event Coordination Meeting…………………………………………………………………………………………………… 24

2.7 Description of Designated Areas…………………………………………………………………………………………………… 24

2.8 Temporary Debris Management Sites and Final Disposal Sites……………………………………………………… 26

Section 3 – Procurement Instructions

3.1 Questions…………………………………………………………………………..………………………………..……………….……….. 41

3.2 Submission of Proposal……………………………………………………………………..………..…………………………….…… 41

3.3 Format and Contents

3.3.1 Cover Page…………………………………………………………………………………………….…………….…………. 44

3.3.2 Tab 1 – Table of Contents……………….…………………………………………………………………..….………. 44

3.3.3 Tab 2 – Letter of Transmittal……………..……………………………………………………………..……….……. 44

3.3.4 Tab 3 – General Information…………………………………………………………………………………………... 44

3.3.5 Tab 4 – Project Approach……………………………………………………………………………….……….……... 45

3.3.6 Tab 5 – Experience and Qualifications.…..……………………………………………………………..…….….. 45

3.3.7 Tab 6 – Pricing and Payment Terms……………………………………………………………………………..…. 45

3.3.8 Tab 7 – Required Affidavits and Certifications…………………………………………………………………. 45

3.4 Review and Evaluation Process…………………..………………………………………………………………..………………… 45

Section 4 – General Terms and Conditions

4.1 General Legal Requirements……………………..………………………………………………………………………………….... 46

4.2 Applicable Law and Venue…………………..……..……………………………………………………………………………..…… 48

4.3 Conditions of Proposals…………………………………………………………………………………………………………….……. 48

4.4 Terms and Conditions of Agreement…………..……………..………………………………………………………………..…. 48

4.5 Discussion with Responsible Proposers……….………..………………………………………………………………..……… 49

4.6 Execution of Agreement…………………………………..……………………………………………………………………..……… 49

4.7 Conflict of Interest……………………………..………..……………………………………………………………………………..…. 49

4.8 Fiscal Year Funding Appropriations……………………………………………………………………………………………….... 49

4.9 Public Entity Crimes…………………………………..…………………..…………………………………………………………..….. 49

4.10 Florida Prompt Payment Act………………….……..…………..…………………………………………………………..………. 50

4.11 Insurance Requirements………………………….…………..…………………………………………………………..……………. 50

4.12 Code of Ethics…………………………………………………....………………………………………………………………..………… 52

4.13 Patents, Royalties, and Copyright………………..….……………………………………………………………………..………. 52

4.14 Indemnification……………………………………..………………………………………………………………..…………………….. 52

4.15 Warranties……………………………………………………………………………………………...………………………................. 52

4.16 Public Records……………………………………………………………………………………………………….………………………. 53

4.17 Bid Security……………………………………………………………………………………………………………………………………. 54

4.18 Performance Bond…………………………………………………………………………………………………………………………. 54

4.19 Environmental and Social Government and Corporate Activism…………………………………………………….. 55

Disaster Debris Removal and Disposal Services RFP # 2026-07

Attachment A – Non-Discrimination Affidavit……..………………………………………………………………………..………………. 56

Attachment B – Domestic Partnership Certification Form..………………………………………………………………….…..…... 57

City of Wilton Manors Ordinance 2013-0013…………………………………………………………………….………………………….. 58

Attachment C – Non-Debarment Affidavit……………………………………………………………………………………….……………. 60

Attachment D – Drug-Free Workplace Certification…………………………………………………………….………….……….……. 62

Attachment E -- Non-Collusive Affidavit…………………………………………………………………………………….…………………… 63

Attachment F— Certification Pursuant to Florida Statute 287.135……………………………………………………..…………. 64

Attachment G— E-Verify Certification………………………………………………………………………………………………..…………. 65

Attachment H— Compliance with Foreign Entity Laws Affidavit………………………………………………………..…………. 67

Attachment I— Anti-Human Trafficking Laws Affidavit……………………………………………………………………..…………. 68

Attachment J – Bid Bond………………………………………………………………….…………………………………………………………… 69

Attachment K – Proposal Price Sheet………………………………………..…………………………………………………………………. 71

EXHIBIT A – City of Wilton Manors Map…………………………………………………………………….………………………………….. 77

EXHIBIT B – Federal Regulations……………….…………………………………………………………………………………………………… 78

SAMPLE A – Debris Load Ticket, Emergency Debris Clearance Report and Debris Removal Report ………………. 87

SAMPLE B – Emergency Debris Clearance Report…………………………………………………………………………………………… 88

SAMPLE C – Debris Removal Report………………………………………………………………………………………………………………. 89

SAMPLE D – Debris Removal Report Continued.……………………………………………………………………………………………. 90

Disaster Debris Removal and Disposal Services RFP # 2026-07

Section 1 – Introductory Material

1.1 STATEMENT OF PURPOSE

The City of Wilton Manors, Florida (City) is seeking proposals from qualified licensed

Contractors (Contractor), to provide services to remove, process, and lawfully dispose of

disaster generated debris (other than hazardous materials and household putrescible

garbage) from public property and public rights-of-way in the City of Wilton Manors, Florida

in response to an emergency event such as, but not limited to, hurricane(s) or other natural

or manmade disaster(s).

The City is seeking proposals from highly qualified Contractors with experience in the

specialized management of disaster response labor and equipment for the removal of

debris along with the preparation, response, recovery, and mitigation phases of any

emergency or disaster. Contractor and personnel must have all required FEMA and

applicable agencies training. Contractors must have the capability and ability to rapidly

respond to wide scale debris volumes typically produced in hurricanes, tornadoes, and other

disaster types as well as small scale debris volumes.

The Contractor must handle debris management activities in the City of Wilton Manors,

Florida in accordance with applicable regulations of the Federal Emergency Management

Agency (FEMA), Federal Highway Administration (FHWA), Florida Department of

Transportation (FDOT), Florida Department of Health (FDH), Natural Resources

Conservation Services (NRCS), South Florida Water Management District (SFWMD), and the

Florida Department of Environmental Protection (FDEP) in conjunction with the City’s

needs. The Contractor shall have an excellent understanding of the documentation involved

for the reimbursement from FEMA, FHWA, or Other Federal Agencies, and the State relief

programs to make the process of cost recovery efficient and accurate. The processes and

documentation required will be in strict compliance with FEMA, FHWA, or Other Federal

Agencies, and other State relief programs regulations regarding eligibility.

Contractor shall immediately notify the City of any observed or perceived process or

practice that may jeopardize the City’s ability to secure reimbursement from applicable

agencies of the program’s cost.

This Proposal is being solicited in accordance with the Procurement Requirements for

Federal grants, as provided for in Title 2 Code of Federal Regulations (CFR) Part 200 as

detailed in EXHIBIT B of this proposal document as incorporated herein, in order to be

eligible for reimbursement under the Public Assistance Program.

NOTE: This solicitation is not a request for Disaster Debris Monitoring Services. The City

maintains contract(s) with Contractor(s) to provide that service and reviews those services

through a separate procurement process. This RFP is specifically for Disaster Debris Removal

and Disposal Services. Contractors shall not include proposals that include Debris

Monitoring Services. Contracts issued resulting from this RFP shall only be activated in the

event of a declared emergency. There is no guarantee any contract resulting from the RFP

will be activated or any work will be performed.

Commodity Codes

• NAICS 561730Landscaping Services
• NAICS 562111Solid Waste Collection
• NAICS 562119Other Waste Collection

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