Project Information

Bid Title

Project 607 - FY 2026 Maltene Rejuvenation

Issuing Agency

City of Rolla

Location

Missouri

Published Date

Mar 6, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Public Works	Date Posted	Bid Summary	Bid Tabulation
- Project 607 - FY 2026 Maltene Rejuvenation - Specs Bids will be accepted until 11:00 a.m., Wednesday, March 25, 2026, in the office of the City Clerk, 3rd Floor, 901 North Elm Street, Rolla, Missouri, at which time they will be opened.	2026-03-06

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NOTICE TO BIDDERS

The City of Rolla hereby requests bids for the following project: FY2026 Maltene

Rejuvenation, Project 607.

Bids will be accepted until 11:00 a.m., Wednesday, March 25, 2026, in the office of the City

Clerk, 3rd Floor, 901 North Elm Street, Rolla, Missouri, at which time they will be opened. Bids

shall be submitted in a sealed envelope and clearly marked “FY2026 Maltene Rejuvenation,

Project 607”.

The bid price for the Maltene treatment shall include furnishing equipment, labor, and materials

to treat an estimated 100,240 square yards of asphalt pavement.

Contractor shall be responsible for compliance with Section 290.250 of the Revised Missouri

Statutes pertaining to prevailing wages.

Only Missouri laborers and laborers from nonrestrictive states are allowed by law to be

employed on Missouri’s public works projects when the unemployment rate exceeds 5% for two

consecutive months. (Sections 290.3081 through 290.580 R.S.Mo.)

Bidders are informed that pursuant to Section 285.530, R.S.Mo, as a condition of the award of

any contract in excess of five thousand dollars ($5,000.00), the successful bidder shall, by sworn

affidavit and provision of documentation, affirm its enrollment and participation in a federal

work authorization program with respect to the employees working in connection to the

contracted services. Successful bidders shall also sign an affidavit affirming that it does not

knowingly employ any person who is an unauthorized alien in connection to the contracted

services.

Bidders are informed that the project is subject to the requirements of Section 292.675, R.S.Mo,

which requires all contractors or subcontractors doing work on the project to provide, and require

its on-site employees to complete, a ten (10) hour course in construction safety and health

approved by the Occupation Safety and Health Administration (“OSHA”) or a similar program

approved by the Missouri Department of Labor and Industrial Relations which is at least as

stringent as an approved OSHA program. The training must be completed within sixty (60) days

of the date work on the project commences. On-site employees found on the worksite without

documentation of the required training shall have twenty (20) days to produce such

documentation.

All bidding Contractors shall be expected to review the scope of the work with a representative

of the City Public Works Department prior to bidding.

All bids shall be on the proposal form provided and shall be accompanied by submittals and a

bid bond issued by an acceptable surety company and payable to the order of the City of Rolla,

for not less than five percent (5%) of the total amount of the bid.

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The successful Contractor shall be issued a NOTICE TO PROCEED by The City Engineer and

the completion date will be September 1, 2026.

Liquidated Damages - Should the contractor fail to complete the work on or before the

completion date specified the contractor will be charged liquidated damages in the amount of

$500.00 per calendar day for each full calendar day that the work is not fully completed.

Liquidated damages will not be charged for weekends and holidays.

Payment shall be based on actual measured quantities.

The City reserves the right to reject any and all bids.

Bid documents and specifications may be reviewed in, or purchased for $35.00 from the Rolla

Public Works Department, 4th Floor, 901 North Elm Street, Rolla, Missouri 65401. Bid

documents can be picked up Monday through Friday, 8:00 a.m. to 5:00 p.m. PDF copies will be

emailed at no cost. Specifications and the plan sheet can also be downloaded at

www.rollacity.org/bids.

Matthew Kreyling, P.E.

City Engineer

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TABLE OF CONTENTS

Notice to Bidders ........................................................................................................................... 3

Instructions to Bidders ................................................................................................................. 9

Information for Bidders ............................................................................................................. 11

I.

Contract Documents ........................................................................................... 11

II.

Bidder’s Obligation............................................................................................. 11

III.

Document Interpretation.................................................................................... 11

IV.

Proposals .............................................................................................................. 12

V.

Modification and Withdrawal of Bids ............................................................. 12

VI.

Signing of Proposals........................................................................................... 13

VII.

Award of Contract .............................................................................................. 13

VIII. Contract Security ................................................................................................ 13

IX.

Notice to Proceed................................................................................................. 14

X.

Number of Construction Documents ................................................................ 14

Proposal ....................................................................................................................................... 15

Contract Agreement ................................................................................................................... 17

Transient Employer - Lawful Presence .................................................................................... 21

Affidavit of Work Authorization & Documentation ............................................................... 23

Bid Price....................................................................................................................................... 27

Quotation Form........................................................................................................................... 29

General Conditions ..................................................................................................................... 31

Contract Documents ............................................................................................................. 31

1.1 Definition ............................................................................................................. 31

1.1.1 The Contract Documents ................................................................................ 31

1.1.2 The Contract..................................................................................................... 31

1.1.3 The Work .......................................................................................................... 31

1.1.4 The Project ....................................................................................................... 31

1.2 Execution, Correlation and Intent .................................................................... 31

1.3 Ownership and Use of Documents..................................................................... 32

Public Works Director.......................................................................................................... 33

2.1 Definition ............................................................................................................. 33

2.2 Administration of the Contract ......................................................................... 33

City…….. …........................................................................................................................ 37

3.1 Definition ............................................................................................................. 37

3.2 Information and Services Required of the Owner........................................... 37

3.3 City’s Right to Stop the Work ........................................................................... 37

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