Project Information

Bid Title

RFP26-914 - SD-WAN Router/Gateway Equipment (Category 1 & 2) Addendum #1

Issuing Agency

Roseville City School District

Location

California

Published Date

Dec 6, 2025

Closing Date

Jan 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFP26-914 – SD-WAN Router/Gateway Equipment (Category 1 & 2)

The Roseville City School District (“RCSD” or “District”) issues this Request for Proposal (RFP) to solicit qualified vendors to provide enterprise-grade, E-Rate eligible

SD-WAN Router/Gateway Solution (including all necessary hardware, software, licensing and services) to solicit qualified vendors to provide an enterprise-grade,

E-Rate eligible SD-WAN solution to enhance network reliability, security, and performance for the District’s 22 schools and designated support facilities.

All questions regarding this RFP should be directed to erate@rcsdk8.org, with the subject of “ERATE RFP#26-914 INTERNAL CONNECTIONS – SD-WAN Router/Gateway Equipment” on or before 12:00 p.m. December 4, 2025.

RFP SCHEDULE

• RFP Posting: November 21, 2025
• Mandatory Pre-Bid Conference Call: December 2, 2025 @ 1:00 p.m. (30 minutes – See RFP for Details)
• End of Questions: December 4, 2025 @ 12:00 PM (Responses by next business day)
• RFP Closing: January 6, 2026 @ 2:00 PM
• Submittal Opening: Date of Closing (Registered)
• RFP Selection: Before 471 filing date
• Award of RFP: Contingent on Board Approval, and Funding from E-Rate
• Contract/Service Start Date: July 1, 2026 (Billing after July 1, 2026)

RFP26-914 - SD-WAN Router_Gateway Solution (Category 2).pdf

RFP26-914 - Appendix A.pdf

RFP26-914 - Appendix B v2.xlsx **UPDATED on December 5, 2025

RFP26-914 - Appendix C.pdf

RFP26-914 - Appendix E.pdf

RFP26-914 - SD-WAN Router_Gateway Solution - Questions 1.pdf **NEW Posted December 1, 2025

RFP26-914 - Conference Call 1 - Recap.pdf **NEW Posted December 3, 2025

RFP26-914 - Addendum #1.pdf **NEW Posted December 5, 2025

RFP26-914 - SD-WAN Router_Gateway Solution - Questions 2.pdf **NEW Posted December 5, 2025

Attachment Preview

E-Rate FY2026

CATEGORY 2

INTERNAL CONNECTIONS

SD-WAN Router/Gateway Equipment

RFP # 26-914

POSTED: November 21, 2025

Deadline for Submittal: January 6, 2026

BEFORE 2:00 P.M.

ATTN: TECHNOLOGY SERVICES

Roseville City School District

1050 Main Street

Roseville, CA 95678

NOTICE INVITING PROPOSALS

Notice is hereby given that the Roseville City School District (RCSD) will accept proposals for

the award of contracts for E-rate Funding Year (FY) 2026 up to, but not later than 2:00 P.M., on

January 6, 2026 for the following:

RFP 26-910 Telecommunications Services - Internet Services - Districtwide (Category 1)

RFP 26-911 Telecommunications Services - Wide Area Network / Metropolitan Area Network

(WAN/MAN) Winding Creek Elementary (Category 1)

RFP 26-914 SD-WAN Router/Gateway equipment (Category 2)

RFP 26-915 Ethernet Switches (Category 2)

RFP 26-916 Wireless (Category 2)

RFP 26-917 Uninterruptible Power Supply (Category 2)

RFP 26-919 Internal Connections - Infrastructure (Category 2)

Additional information, including documents and questions pertaining to the bid can be located

on the District’s website: www.rcsdk8.org

Proposals shall be delivered in separate sealed envelopes, or boxes and marked on the outside

with the respective RFP number, bidder’s company name and contact name to the District Office

front desk referencing

Roseville City School District

<INSERT NAME OF RFP>

Attention: Technology Services

1050 Main Street

Roseville, CA 95678

prior to January 6, 2026 @ 2:00 P.M. deadline. Bids will be publicly registered at 2:00 P.M.

January 6, 2026 at the District Office:

1050 Main Street

Roseville, CA 95678

No faxed proposals will be accepted. Each bid must conform and be responsive to the bid

documents, and include One (1) signed original, two (2) hard copies, and one (1) digital copy

(CD or flash drive) of the proposal shall be submitted.

​

RCSD reserves the right to reject any or all bids or parts thereof, to be the sole judge of the​

merits and qualifications of all bids, to waive any informality in a bid, not necessarily accept the​

lowest of any offered and to extend the bidding period. Design, specifications, service, delivery,​

and quality may be considered in making selections.​

Published: November 21, 2025 and November 28, 2025 - Press Tribune

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Roseville City School District - Category 2​ ​

Deliver by 2:00 p.m. (PST) January 6, 2026 ​

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Request for Proposal 26-914

INTERNAL CONNECTIONS

SD-WAN Router/Gateway Equipment

SUMMARY

The Roseville City School District (“RCSD” or “District”) issues this Request for Proposal

(RFP) to solicit qualified vendors to provide enterprise-grade, E-Rate eligible SD-WAN

Router/Gateway Solution (including all necessary hardware, software, licensing and services)

to solicit qualified vendors to provide an enterprise-grade, E-Rate eligible SD-WAN solution to

enhance network reliability, security, and performance for the District’s 22 schools and

designated support facilities.

The resulting agreement will support the District’s instructional and operational mission and will

be structured to comply with all requirements of the Federal Communications Commission

(FCC) Schools and Libraries Program (E-Rate) administered by the Universal Service

Administrative Company (USAC).

Selection will be based on E-Rate compliant cost-effectiveness, of which price is the most

heavily weighted factor, but not the sole determinant. The District reserves the right to make no

award or to negotiate final award terms consistent with E-Rate requirements. All award decisions

will be documented with sufficient rationale and contemporaneous records to satisfy E-Rate

audit and review obligations.

IMPORTANT DOCUMENTS IN THIS RFP

The following documents are included as part of this Request for Proposal (RFP). Any addenda,

clarifications, or modifications issued after the initial posting will be made available on the

District’s website at www.rcsdk8.org under “Contracts and Bids” (found in the “Menu”

section).

●​ Appendix A: List of District Addresses, including all sites requesting service

●​ Appendix B: Bid Form (must be completed and submitted by the prospective vendor)

●​ Appendix C: Simple network diagram

●​ Appendix D: Qualifications and Questions

●​ Appendix E: Agreements, Waivers, and Understandings governed by USAC, E-Rate,

and applicable Federal, State, and Local regulations​

BACKGROUND

Strategic Context

The District’s instructional and operational model increasingly relies on digital and cloud-based

resources. To support this "ever-growing online world," the District must ensure that its network

infrastructure provides equitable, high-performance, and reliable access to online learning tools

for all students and staff. The current network architecture, while functional, presents growing

challenges in cost, flexibility, and performance optimization.

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Roseville City School District - Category 2​ ​

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Request for Proposal 26-914

INTERNAL CONNECTIONS

SD-WAN Router/Gateway Equipment

Current Network Environment

The District’s current Wide Area Network (WAN) connects 22 schools and several support

facilities. The existing architecture is characterized by:

●​ Primary Topology: A Metro Ethernet core provided by a single vendor connects the

majority of District sites.

●​ Traffic Model: The network operates on a traditional BGP, hub-and-spoke topology. All

traffic from school sites is backhauled through the central District Office for internet

access and security services. This model creates a single point of congestion and an

inefficient path for cloud-hosted applications.

●​ Legacy Connections: A few sites rely on costly point-to-point connections. These

circuits often traverse multiple provider networks, reducing reliability and increasing

management complexity.

Project Objectives

The District seeks to modernize its network edge by implementing an SD-WAN solution. This

solution will serve as the foundation for a more flexible, secure, and resilient network. The key

objectives of this project are to:

●​ Optimize Performance: Provide the most direct and lowest-latency path for student and

staff access to critical cloud applications (e.g., Google Workspace, Microsoft 365, SIS),

online learning platforms, and internal resources.

●​ Increase Flexibility: Adopt a transport-agnostic solution that allows the District to

utilize diverse circuit types (e.g., existing MetroE, broadband, future dedicated internet

access) from multiple vendors.

●​ Improve Efficiency: Transition away from the current hub-and-spoke traffic model. The

new solution should intelligently route traffic, enabling secure, direct internet and cloud

access from school sites where appropriate, while maintaining all District security and

content filtering policies.

●​ Centralize Management: Simplify the deployment, management, and monitoring of the

entire District WAN through a single, centralized control plane.

Project Scope

The District seeks a qualified vendor to design, furnish, and install a complete, E-Rate eligible

SD-WAN solution. This solution will be deployed across the District's 22 schools and designated

support facilities, replacing or augmenting the existing WAN architecture.

The scope of this project includes all necessary hardware, software, and licensing, as well as all

project management, design, staging, configuration, installation, and training services required

for a successful, turn-key implementation.

Proposed solutions must meet or exceed all goals and requirements listed in this RFP. While

specific part numbers may be listed for reference, the District is open to equivalent substitutions

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Roseville City School District - Category 2​ ​

Deliver by 2:00 p.m. (PST) January 6, 2026 ​

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Request for Proposal 26-914

INTERNAL CONNECTIONS

SD-WAN Router/Gateway Equipment

that meet all minimum requirements and integrate fully with the existing network architecture

(e.g., Aruba CX routing switches).

TECHNICAL REQUIREMENTS

The proposed solution must deliver a modern, secure, and flexible SD-WAN architecture.

Core Solution Requirements

The proposed platform must be an enterprise-grade solution that should includes:

●​ Next-Generation Security: Integrated security features (e.g., NGFW, IPS/IDS) to secure

site-to-site and site-to-internet traffic.

●​ Centralized Orchestration: A single-pane-of-glass management platform for all

configuration, monitoring, and reporting.

●​ Application-Aware Path Selection: Dynamic, policy-based traffic steering based on

application performance (latency, jitter, packet loss) across multiple WAN transport

types.

●​ Zero-Touch / Simplified Onboarding: Ability to provision and deploy new branch

appliances with minimal on-site technical intervention.

●​ WAN Optimization & Resiliency: Support for diverse path utilization (e.g.,

load-sharing, policy-based failover) to ensure seamless client connectivity and reliability.

●​ Transport Agnostic: Natively support and manage multiple independent carrier

connections and types (e.g., Metro Ethernet, Direct Internet Access, LTE, Satellite).

●​ SASE-Ready: A clear architecture and path toward a Secure Access Service Edge

(SASE) model, even if not fully implemented at day one.

Management Platform Requirements

The centralized management platform (cloud-hosted or on-premise) must:

●​ Be 100% web-based and browser-agnostic (HTML5 compliant).

●​ Support federated authentication via SAML, LDAP, or Active Directory when applicable.

●​ Provide granular, real-time client visibility (total clients per site and per-session details).

●​ Include automated network troubleshooting and fault identification, providing detailed

resolution suggestions.

●​ Allow for scheduling of firmware upgrades and provide a simple downgrade path.

●​ Retain a minimum of 30 days of logs with the ability to export for archival (e.g., to a

Syslog server).

●​ Ensure fully automatic configuration synchronization between appliance pairs.

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Roseville City School District - Category 2​ ​

Deliver by 2:00 p.m. (PST) January 6, 2026 ​

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Request for Proposal 26-914

INTERNAL CONNECTIONS

SD-WAN Router/Gateway Equipment

Commodity Codes

• NAICS 541519Other Computer Related Services

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