Project Information

Bid Title

Microsoft Exchange Server

Issuing Agency

Location

District of Columbia

Published Date

Jun 18, 2026

Closing Date

Jun 24, 2026

Government Level

Federal

Status

Closed

Ref. #

N0017326Q5612-2

Original Source

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Bid Documents

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Set Aside

Total Small Business Set-Aside (FAR 19.5)

Project Description

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Microsoft Exchange Server

Active

Contract Opportunity

Notice ID

N0017326Q5612-2

Related Notice

Department/Ind. Agency

DEPT OF DEFENSE

Sub-tier

DEPT OF THE NAVY

Major Command

ONR

Sub Command

ONR NRL

Office

NAVAL RESEARCH LABORATORY

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General Information View Changes

• Contract Opportunity Type: Combined Synopsis/Solicitation (Updated)
• Updated Published Date: Jun 18, 2026 12:16 pm EDT
• Original Published Date: Jun 18, 2026 11:32 am EDT
• Updated Date Offers Due: Jun 24, 2026 04:00 pm EDT
• Original Date Offers Due: Jun 24, 2026 04:00 pm EDT
• Inactive Policy: Manual
• Updated Inactive Date: Jun 24, 2026
• Original Inactive Date: Jun 24, 2026
• Initiative:
  • None

Classification View Changes

• Original Set Aside: No Set aside used
• Updated Set Aside: Total Small Business Set-Aside (FAR 19.5)
• Product Service Code: 7A21 - IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE)
• NAICS Code:
  • 541519 - Other Computer Related Services
• Place of Performance:
  DC 20375
  USA

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 Effective: 13March2026

This is a full and open competitive announcement in accordance with 19.502-2 (a) on a Firm-Firm Fixed-Price (FFP) basis.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541519

The associated Federal Supply Code (FSC) / Product Service Code (PSC) procurement is 7A21

The Naval Research Laboratory (NRL), located in Washington, DC, is seeking to purchase

1. Microsoft Exchange Server

All interested companies shall provide quotations for the following:

x See Continuation Sheet Attached

Supplies: BRAND NAME ONLY

Items must be brand name only in accordance with FAR 13.106-1(b)(3)

The Government has determined that only the specified brand-name item will satisfy the agency's minimum requirements.

Software/Hardware/Services:

This procurement is for new equipment ONLY, unless otherwise specifically stated. No remanufactured or "gray market" items are acceptable. All equipment must be covered by the manufacturer's warranty.

• Vendor shall be an Original Equipment Manufacturer (OEM), an OEM authorized dealer, an authorized distributor, or an authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions

• This acquisition is for Microsoft Exchange Server on a Brand Name Only basis. No substitute or equal products will be considered because only the specified brand-name product meets the Government's minimum requirements for compatibility, interoperability, and integration with the existing Microsoft enterprise environment.

• Offerors are required to submit documentation from the manufacturer stating that they are an authorized distributor for the specific items being procured.

Note: Maintenance Renewals - The performance period for maintenance renewals, (software licenses, services, etc.), must begin on or after the date of contract award. The performance period cannot be back dated. If reinstatement fees are required, they must be listed on separate line items.

Delivery Address:

____x____

7 Grace Hopper Ave

Mail Stop 2

Monterey, CA 93943

**FOB DESTINATION IS THE PREFERRED METHOD**

SUBMISSION INSTRUCTIONS:

All Quoters shall submit 1 (one) copy of their technical and price quote.

Include your company DUNS Number and Cage Code on your quote.

All quotations shall be sent via e-mail.

GOVERNMENT POINT OF CONTACT

Purchasing Agent Name: Andrea Graves

Tel: 202-875-9251

Email: Andrea.l.graves6civ@us.navy.mil

Please reference this combined synopsis/solicitation number on your correspondence and in the "Subject" line of your email.

ALL QUESTIONS REGARDING THE SOLICITATION SHALL BE SUBMITTED VIA EMAIL.

System for Award Management (SAM). The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Award may be made without discussions or negotiations, therefore prospective contractors shall have an active registration in the System for Award Management (SAM) database (www.sam.gov) in accordance with Federal Acquisition Regulation (FAR) Part 4.1102 and Part 52.204-7 when submitting a response to this solicitation.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Lowest Price Technically Acceptable - Offers will be ranked lowest to highest according to price. A price analysis will be conducted to determine whether the lowest price will result from a single award or multiple awards. Based on the price analysis, the lowest price offer or multiple offers, will be forwarded to the requiring activity for technical evaluation (offer(s), in accordance with the specifications, will be deemed either technically acceptable or technically unacceptable). If the lowest price offer or offers is found technically acceptable and the pricing determined fair and reasonable by the Contracting Officer, evaluation will be deemed complete and award will be made based on the lowest price offer(s). If the lowest price offer is determined technically unacceptable, another analysis will be conducted amongst the remaining offers to determine if a single or multiple awards will provide the lowest price. The lowest price offer(s) will be sent for technical evaluation. This process is repeated in order of price until an offer or combination of offers is deemed technically acceptable and price is determined fair and reasonable.

Options. When applicable, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Terms and Conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Exceptions. Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than the response date listed above. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). E-mailed submissions are accepted and are the preferred form of submission. Receipt will be verified by the date/time stamp on fax or e-mail.

Attachments/Links

Contact Information

Contracting Office Address

• 4555 OVERLOOK AVE SW
• WASHINGTON , DC 20375-5328
• USA

Primary Point of Contact

• Andrea Graves
• andrea.l.graves6.civ@us.navy.mil
• Phone Number 2028759251

Secondary Point of Contact

• Theresa Macpherson
• theresa.macpherso@nrl.navy.mil
• Phone Number 2029231340

History

• Jun 18, 2026 12:16 pm EDTCombined Synopsis/Solicitation (Updated)
• Jun 18, 2026 11:32 am EDT Combined Synopsis/Solicitation (Original)

Commodity Codes

• NAICS 541519Other Computer Related Services

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