Project Information

Bid Title

City of Holland Mowing Services bid

Issuing Agency

City of Holland

Location

Michigan

Published Date

Jan 23, 2026

Closing Date

Feb 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	City of Holland Mowing Services bid
Category:	Bids, RFPs and RFQs
Status:	Open

Description: January 23, 2026 TO:      PROSPECTIVE FIRMS RE:     CITY OF HOLLAND MOWING SERVICES BID The City of Holland will receive sealed bids from prospective bidders for MOWING SERVICES for City of Holland. The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S. RIVER AVENUE, HOLLAND, MICHIGAN until 11:00 A.M., Monday, February 9, 2026 at which time they will be publicly opened and read.  You are invited, but not required, to attend said bid opening. Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is plainly marked “MOWING SERVICES Bid”. All bids are to be net, F.O.B. – Holland, Michigan. Publication Date/Time: 1/23/2026 1:40 PM Closing Date/Time: 2/9/2026 11:00 AM Related Documents: 2026-01-23 Mowing Servicies Bid.pdf

Attachment Preview

January 23, 2026

TO: PROSPECTIVE FIRMS

RE: CITY OF HOLLAND MOWING SERVICES BID

The City of Holland will receive sealed bids from prospective bidders for MOWING SERVICES

for City of Holland.

The bids will be received at the FINANCE OFFICE IN THE CITY HALL BUILDING, 270 S.

RIVER AVENUE, HOLLAND, MICHIGAN until 11:00 A.M., Monday, February 9, 2026 at

which time they will be publicly opened and read. You are invited, but not required, to attend

said bid opening.

Bids must be on the “BID FORM” provided and be submitted in a sealed envelope that is

plainly marked “MOWING SERVICES Bid”.

All bids are to be net, F.O.B. – Holland, Michigan.

Bids are to be irrevocable for a period of thirty (30) days from the date of the bid opening and

shall not be withdrawn, modified, or altered after the bid opening. In case of default by the

selected vendor, the City of Holland may procure its requirements from another vendor,

without going through additional bidding procedures, and hold the original vendor liable for

any increased costs.

The City of Holland reserves the right to accept or reject any or all bids, to waive any

irregularities/informalities in the bids received and to split the bid if deemed desirable by the

City.

Contracts and Purchase Orders shall be awarded to the lowest responsible bidder. In

determining the lowest responsible bidder, in addition to price, the items set forth in Section 2-

48 (Award of contracts and Purchases) and Section 2-48.1 (Preference for Local

Bidders/Holland- Based Businesses) of the Ordinance Code of the City of Holland shall be

considered.

The City of Holland reserves the right to consider use of the State of Michigan contract

Purchasing Program or other purchasing programs available to Michigan local units of

government that have met bid requirements for identical vehicles/equipment.

Lynn McCammon

Purchasing Coordinator

(616)355-1377

City of Holland Parks Mowing Services Bid

Scope of Work

Overview

The City of Holland is seeking bids from Mowing Contractors to provide rates for a range of

services to be done throughout the entirety of all City of Holland managed property. This

contract will be for a period of three years from the time it is awarded. All bidders must

show evidence of proper licenses and insurance.

Scope of Work

16th St. Blvds

This is referring to the Median strips on 16th St. between Waverly rd. & Country Club

Rd. totaling an estimated 2 acres. Serviced once a week each year from April 1 to Nov. 1.

Servicing includes mowing, weed whipping, edging, backpack blowing & removing debris

unless specified otherwise. Questions on this portion can be referred to Garrett Thelen.

Garrett Thelen can be contacted at 616-355-1135 or g.thelen@cityofholland.com.

Pilgrim Home Cemetery

This involves weed whipping all the flush markers three times a year on the south side of

Pilgrim Home Cemetery. Below you will find the required time frames for the work. Flush

markers (example below) are the memorial stones that sit level with the ground. The

expectation is that the face of all flush markers will be clear of any dirt or grass. For this

portion of the bid, bidders are highly encouraged to contact Cemetery Supervisor, Ray Bean

to set up a meeting. Ray Bean can be contacted at 616-212-9414 or

j.scott@cityofholland.com

Timeframes Weed Whipping Cemetery

Memorial Day Prep: No more than 14 days prior to Memorial Day, but no less than 3

days before Memorial Day. For 2026 this would mean the Cemetery would be serviced

between May 11 & May 22.

July 15: Within 10 days of July 15, before or after.

September 15: Within 10 days of September 15, before or after.

Pilgrim Home Cemetery (South Side)

Flush Marker

Permits

The contractor is responsible for acquiring all needed and appropriate permits for work to be

completed.

Bid Information Required

The contractor shall supply for bidding purposes a cost for the following:

• Total cost per year per location listed

• Certificate of Insurance

• Three References

Work History

Contractors with a history of work in the public sector will be given preference.

Selection Process

The two sections (Cemetery & Blvds) of this should be viewed as separate bids. This means

that, due to cost restraints, one portion of this bid may be accepted but not the other.

Insurance

The contractor shall agree to indemnify and save harmless the City of Holland, including its

officers, agents and employees from any and all liabilities that may result from the contractor’s

work as proposed herein. This covenant of indemnification shall include any reasonable

attorney fees and costs incurred in defense of any actions, claims or liability by the City.

The contractor shall maintain general liability insurance, automobile liability insurance,

employer liability insurance, and workers compensation insurance on all employees who work

or perform services under the proposed purchase order or contract. The general liability

insurance and automobile liability insurance required herein shall name the City of Holland, its

officers, agents and employees as additionally insured, and shall be in the form of a

comprehensive, general and automobile bodily injury and property damage policy, and shall

provide that the City receive not less than ten (10) days prior written notice in the event of

cancellation or change in terms thereof. Said policy shall be for the following minimum limits:

• statutory workers’ comp,

• commercial general liability no less than $1,000,000 each occurrence and $2,000,000

aggregate

• commercial auto (if auto is used for the work) for $1,000,000 each accident and

$2,000,000 aggregate,

• Umbrella liability for $5,000,000 each occurrence and $5,000,000 aggregate.

Evidence of an approved insurance policy shall be submitted by the successful bidder and

approved by the City of Holland prior to commencement of the work as here in proposed. All

general liability insurance and automobile liability insurance shall waive subrogation against

the City.

Should you have any questions, please contact Garrett Thelen, Assistant Director of

Parks and Recreation at 616-355-1135.

BID FORM

CITY OF HOLLAND

Purchasing Office

________________

Date of Bid

Purchasing Coordinator

Purchasing Office

270 S. River Avenue

Holland, MI 49423

We, the undersigned, being familiar with specifications and conditions for bidding, propose to

provide MOWING SERVICES for the City of Holland facilities in accordance with said

specifications, and submit a bid therefore as follows:

Annual Rate for Mowing Services @ 16th St.

(Once a week)

$________________________

Annual Rate Weed Whipping Pilgrim Home Cemetery $________________________

(3 Times a Year)

References

Please Add 3 References below or attach a separate page. Include (Name, Business &

Contact information.)

This bid is net, F.O.B. – Holland, Michigan

This bid is firm for a period of thirty (30) days from the date of the bid opening and will not be

withdrawn, modified or altered after the bid opening.

Signature of Bidder_____________________________________________________

Company Represented__________________________________________________

Company Mailing Address________________________________________________

_________________________________________________

Company Telephone Number______________________________________________

Email Address ______________________________________________________

Commodity Codes

• NAICS 561730Landscaping Services

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