Project Information

Bid Title

Janitorial Services at DMV, North Springfield, VT

Issuing Agency

State of Vermont

Location

Vermont

Published Date

Apr 21, 2026

Closing Date

May 19, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
Janitorial Services at DMV, North Springfield, VT	05/05/2026 04:30PM		05/19/2026 04:30PM

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Agency of Transportation

Department of Motor Vehicles

120 State Street, 3rd Floor | Montpelier VT 05633-0076

SEALED BID

Request For Proposal

JANITORIAL SERVICES AT THE DEPARTMENT OF

MOTOR VEHICLES, NORTH SPRINGFIELD, VT

ISSUE DATE

QUESTIONS DUE

RFP RESPONSES DUE BY

April 21, 2026

May 5, 2026, 4:30 PM (EST)

May 19, 2026, 4:30 PM (EST)

Please be advised that all notifications, releases, and addendums associated with this

RFP will be posted at:

http://www.bgs.state.vt.us/pca/bids/bids.php

The state will make no attempt to contact interested parties with updated information. It is the

responsibility of each bidder to periodically check the above webpage for any and all

notifications, releases and addendums associated with this RFP.

STATE CONTACT: Judy Bruneau

TELEPHONE: (802) 793-7584

E-MAIL: _________judy.bruneau@vermont.gov______________________________

Revised: February 13, 2026

Page 1 of 16

OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Agency of

Transportation (AOT)/Department of Motor Vehicles (DMV) (hereinafter the “State”) is

seeking to establish a contract with one company that can provide Janitorial Services at AOT

District 2, the Hartness State Airport located at 15 Airport Road, in North Springfield.

Invoices for services are to be billed monthly to the email address that will be identified in

Attachment B of the contract.

1.2. CONTRACT PERIOD: Contracts arising from this RFP will be for a period of 12 months. The

State anticipates the start date for such contract(s) will be June 1, 2026.

1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed

in writing to the State Contact listed on the front page of this RFP. Actual or attempted contact

with any other individual from the State concerning this RFP is strictly prohibited and may result

in disqualification.

1.4. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this

RFP or wishing to comment on any requirement of the RFP must submit specific questions in

writing no later than the deadline for question indicated on the first page of this RFP. Questions

may be e-mailed to the point of contact on the front page of this RFP. Questions or comments

not raised in writing on or before the last day of the question period are thereafter waived. At

the close of the question period a copy of all questions or comments and the State's responses

will be posted on the State’s web site http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort

will be made to post this information as soon as possible after the question period ends,

contingent on the number and complexity of the questions. All information provided by vendors

during this process will be public and bidders shall not provide confidential information, except

as described in 4.1 below.

1.5. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State

through the issuance of an Addendum to this RFP and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

2.

DETAILED REQUIREMENTS/DESIRED OUTCOMES:

2.1.

2.1.1.

2.2.

2.3.

2.3.1.

The State of Vermont is interested in obtaining bids to meet the following business needs. This

contract calls for Janitorial Services for the DMV at the Hartness State Airport located at 15

Airport Road, in North Springfield, to be cleaned once a week. This would require a time other

than the district’s normal business hours, which are presently Wednesdays and Fridays, 7:00

AM to 4:30 PM.

This is 512 square feet of office space in what is known as the Graves Building for the Examiner

Office and space for the individual being tested as well as the legal driver that comes with them

to wait. The flooring consists of vinyl planking. This office consists of an entrance, office areas

and a shared restroom.

Contractor’s responsibility: The janitorial duties will be performed weekly as outlined in the

statement of work Attachment A. The contractor shall perform all janitorial duties necessary to

maintain a safe, sanitary, and professional office space.

JANITORIAL SERVICES AND SUPPLIES CONSISTENT WITH BUILDINGS AND GENERAL

SERVICES (BGS) POLICIES.

a) Administrative Policy #0032

Revised: February 13, 2026

Page 2 of 16

https://bgs.vermont.gov/commissioner/adminpolicies/0032

b) Environmentally Preferred Purchasing (EPP)

https://bgs.vermont.gov/purchasing-contracting/forms/epp

2.4. CONTRACTOR’S ACKNOWLEDGEMENT: SECURITY BACKGROUND CHECKS may be

required to work under this contract.

2.5. JANITORIAL SERVICES: REQUIRED WEEKLY

• Empty trash cans, replace plastic liners, and remove trash to the Agency of

Transportation's dumpster located on the premises.

• Empty recycling containers and remove to the recycling dumpster located on the premises.

• Clean and disinfect the bathroom to include cleaning and disinfecting all

sinks, toilets, fixtures and flooring.

• Wash or damp mop plastic mats under office chairs.

• Vacuum carpet mats.

• Clean and dust all desks and furniture surfaces, sides, bases, and legs.

• Wipe off/dust office equipment.

• Clean and disinfect phone sets.

• Dust pictures, plaques, fixtures, etc.

• Dust baseboards, heating fixtures, sills, blinds, etc.

2.6. SECURITY CONDITIONS

Access to the main building shall be gained by using a state badge.

Only those individuals in the employment of the janitorial company are allowed access to the

building. No other individuals, including, but not limited to, friends, spouses, or children etc., are

permitted in the building during performance of the janitorial duties.

Violation of any of these conditions is grounds for immediate termination of this contract.

2.7. CONTRACTOR RESPONSIBILITIES

The Contractor shall furnish all cleaning supplies, cleaning equipment and plastic liners for

wastepaper baskets.

All cleaning products shall be only those approved by the state Vermont Occupational Safety

and Health Administration (VOSHA) office department regarding their use and safety of

chemicals.

Safety data sheets must be on file at the location of use for all cleaning products used in

support of this contract.

2.8. USE OF CLEANING PRODUCTS/ENVIRONMENTAL SAFETY AND HEALTH CRITERIA

Revised: February 13, 2026

Page 3 of 16

In order to comply with Executive Orders 06-94 and 02-04, and Buildings and General Services

Policy 0032, the State of Vermont will specify, buy and use, where feasible, only

Environmentally Preferable Custodial Cleaning Products in state owned and leased facilities.

Environmentally Preferable Cleaning Products are defined as products that have a lesser or

reduced effect on human health and the environment when compared with competing products

or services that serve the same purposes.

Products used in support of this contract must meet or exceed the criteria established in the

Vermont Environmental, Safety and Occupational Health (VT ESOH) Criteria for Custodial

Products.

2.9. VT ESOH CRITICAL PRODUCT EXCLUSION CRITERIA: The mandatory exclusions for all

cleaning products used by state employees or contractors within state facilities are as follows:

No Persistent, Bioaccumulative and Toxic Chemicals (Note: biocides in disinfectants are

exempt from this criterion.)

No Carcinogens, Mutagens and Teratogens

No Ozone-Depleting Compounds

Low Volatile Organic Compounds (VOCs)

No Hazardous Waste Characteristics

No Phosphate or Phosphonates

No Combination Cleaner-Disinfectants

For a complete list of requirements. https://bgs.vermont.gov/sites/bgs/files/documents/BGS-

Purchasing-enviro.pdf

2.10.

STATE RESPONSIBLITIES:

DMV shall furnish expendable supplies, including paper hand towels for the bathroom cabinets,

hand soap, and toilet tissue.

3.

GENERAL REQUIREMENTS:

3.1.

3.1.1.

3.1.2.

3.2.

PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs

that Bidder wishes the State to consider must be submitted for consideration. If applicable, all

equipment pricing is to include F.O.B. delivery to the ordering facility. No request for extra

delivery cost will be honored. All equipment shall be delivered assembled, serviced, and ready

for immediate use, unless otherwise requested by the State.

Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy submitted

by Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the full spectrum

of materials and/or services required.

Cooperative Agreements. Bidders that have been awarded similar contracts through a

competitive bidding process with another state and/or cooperative are welcome to submit the

pricing in response to this solicitation.

STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and

select the Bidder(s) as may be determined to be in the best interest of the State and consistent

with the goals and performance requirements outlined in this RFP. The State of Vermont

reserves the right to obtain clarification or additional information necessary to properly evaluate

Revised: February 13, 2026

Page 4 of 16

3.2.1.

3.2.2.

3.3.

a proposal. Failure of bidder to respond to a request for additional information or clarification

could result in rejection of that bidder's proposal. To secure a project that is deemed to be in the

best interest of the State, the State reserves the right to accept or reject any and all bids, in

whole or in part, with or without cause, and to waive technicalities in submissions. The State

also reserves the right to make purchases outside of the awarded contracts where it is deemed

in the best interest of the State.

Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final

selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to

provide a BAFO. The state reserves the right to request BAFOs from only those Bidders that

meet the minimum qualification requirements and/or have not been eliminated from

consideration during the evaluation process.

Presentation. An in-person or webinar presentation by the Bidder may be required by the State

if it will help the State’s evaluation process. The State will factor information presented during

presentations into the evaluation. Bidders will be responsible for all costs associated with

providing the presentation.

CONFLICTS OF INTEREST:

3.3.1.

Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a business

entity has interests (for example, customers, partners, contracts) that could undermine, or

reasonably be perceived to undermine, its faithful and unbiased performance of a contract with

the State that may result from this solicitation.

3.3.2.

Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an individual,

agent or employee of a bidder could undermine, or reasonably be perceived to undermine, its

faithful and unbiased performance of a contract with the State that may result from this

solicitation.

3.3.3.

Requirements: The State does not seek to contract with any individual or business entity

having a conflict of interest which cannot be mitigated to the State’s satisfaction. To ensure the

State’s awareness of actual, potential, or reasonably perceived PCOIs and OCOIs, bidders

shall:

a) Prior to submitting a proposal, conduct an internal review of its current affiliations and

activities and identify actual, potential, or reasonably perceived PCOIs or OCOIs relative

to a contract with the State that may result from this solicitation.

b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence of any

facts that may cause a reasonably prudent person to perceive a PCOI or OCOI with

respect to a contract with the State that may result from this solicitation. Disclose, also,

any actions proposed to mitigate the PCOI or OCOI.

3.3.4.

3.4.

The State shall have sole discretion to determine whether a PCOI or OCOI can be mitigated to

the State’s satisfaction and may discuss the conflict with the bidder if and to the extent the State

deems discussion necessary to its determination. The State reserves the right to (a) reject from

further consideration any proposal having a PCOI or OCIO that cannot be mitigated to the

State’s full satisfaction and (b) terminate a contract upon discovery that a contractor failed to

disclose facts pertaining to a PCOI or OCOI in its proposal, or otherwise misrepresented

relevant information to the State.

WORKER CLASSIFICATION COMPLIANCE REQUIREMENTS: In accordance with Section 32

of The Vermont Recovery and Reinvestment Act of 2009 (Act No. 54), Bidders must comply

with the following provisions and requirements.

Revised: February 13, 2026

Page 5 of 16

Commodity Codes

• NAICS 561720Janitorial Services

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