Project Information

Bid Title

Architectural & Campus Planning Services

Issuing Agency

Truman State University

Location

Missouri

Published Date

Feb 25, 2026

Closing Date

Mar 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

SP26-06

Original Source

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Project Description

Project	Addendum/Additiona	Project Name	Date Due	Buye
SP26-06		Architectural & Campus Planning Services	Thursday, March 19, 2026 @ 2:00PM Central Time	Laura Thrasher

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Truman State University

Purchasing Buyer Laura Thrasher

100 East Normal Avenue

McClain Hall 106

Kirksville, MO 63501

Phone: (660) 785-4326

Email: lthrasher@truman.edu

REQUEST FOR QUALIFICATIONS (RFQ) – FEBRUARY 25, 2026

PROJECT SP26-06 ARCHITECTURAL AND CAMPUS PLANNING SERVICES

Submittals from minority, women and disadvantaged business enterprises are encouraged.

SUBMITTAL DEADLINE

2:00pm Central Time

Thursday, March 19, 2026

DELIVERY BY MAIL

Truman State University

Purchasing Buyer Laura Thrasher

100 East Normal Avenue

Kirksville, MO 63501

SUBMIT

One (1) Electronic copy via thumb drive

or email to lthrasher@truman.edu

DELIVERY BY HAND

Truman State University

Purchasing Department

106 McClain Hall

(corner of Franklin and Normal)

Truman State University (Truman) is requesting responses from qualified firms to provide architectural and campus

planning services. Responses may be delivered to the Purchasing Department at Truman until 2:00 PM CT, March 19,

2026.

RFQ documents are available at http://businessoffice.truman.edu/purchasing/bids/OpenBids.asp. A notification of intent to

respond to this RFQ is located immediately below. This page should be submitted to notify Truman of your interest in this

project and your plan to submit a response. This form is also required if you wish to receive answers to questions regarding

the RFQ and any RFQ addenda. RFQ addenda will be issued if there are changes to this RFQ.

____ YES

____ NO

INTENT TO RESPOND STATEMENT

our organization plans to submit a response to this solicitation:

NO RESPONSE STATEMENT

our organization is not submitting a response for the following reason(s):

฀ Do not offer this commodity or equivalent

฀ Schedule would not permit us to perform

฀ The project is too small

฀ The project is too large

฀

Insufficient time to respond

฀

Cannot meet delivery requirements

฀

Licensing restrictions (please explain)

฀

Other reasons

Name of Organization:

Contact Name:

Contact Address:

Contact Phone Number: ___________________________________________________

Contact Email Address: ___________________________________________________

1

TABLE OF CONTENTS

Intent to Respond .................................................................................................................................................1

Part I – Overview .................................................................................................................................................2

Part II – Scope of Services...................................................................................................................................2

Part III – Qualification Content ...........................................................................................................................2

Part IV – Selection Criteria..................................................................................................................................3

Part V – Terms and Conditions............................................................................................................................4

Part VI – Response Certification .........................................................................................................................5

PART I – OVERVIEW

Founded in 1867, Truman is Missouri’s selective public liberal arts and sciences university. Truman primarily serves full-

time undergraduate degree seeking students in a residential environment. Truman offers numerous bachelors, masters, and

minor degrees in addition to certificate programs. Truman is accredited by The Higher Learning Commission. Truman has

been recognized as the number one Midwest regional public university in U.S. News & World Report’s "Best Colleges"

publication for more than twenty consecutive years. In addition to being recognized by scholars, Truman students and

alumni are known as contributors to their communities, creative problem solvers and goal-oriented professionals. More

information about Truman is available at www.truman.edu.

PART II – SCOPE OF SERVICES

A. Truman seeks a professional firm to provide architectural and campus planning services for general repair and

maintenance projects conducted on Truman’s campus in Kirksville, Missouri. Truman seeks qualifications from firms

with expertise in the following areas:

1. Architectural design including interior, exterior and landscaping projects

2. Building inspection and evaluation

3. Construction cost estimating

4. Construction management oversight

5. Engineering (including, but not limited to, civil, mechanical, electrical, and plumbing)

B. Scope of Services

1. Advise and assist campus constituencies on alterations and improvements of physical facilities.

2. Manage the development and design of repair and maintenance projects, program and planning studies, campus

master plans, and facilities development studies.

3. Coordinate the request for bid process including, but not limited to, preparing AIA documents, disseminating

documents to bidders, reviewing bid proposals, recommending awards and preparing associated contracts.

4. Provide guidance to ensure planning and design efforts meet institutional requirements and standards.

5. Ensure projects comply with the campus environment and meet historical, aesthetic, functional requirements

(including life safety codes).

6. Provide professional guidance in the preparation and/or presentation of requests for action to the Facilities

Committee, and other administrative groups as required.

7. Organize and catalog facility-related documents into a modern and accessible library of information.

8. Any other services as agreed.

PART III – QUALIFICATION CONTENT

At a minimum, submissions must include the following information:

A. Experience of Firm: Provide a detailed description of the firm’s experience in providing similar services. Include the

type and number of clients served, as well as the size, scope, and nature of the projects involved. Identify any prior

experience working with Truman or similar organizations. Specifically identify any projects or conflicts that may

impact the requested services or confirm that no potential conflicts exist.

B. Experience/Qualifications of Assigned Professional(s): Provide the qualifications for individuals who may be assigned

to provide the services and designate the individual who would have primary responsibility for oversight of the services.

Provide the qualifications of sub-contractors that would provide any portion of the services.

C. Approach & Availability: Provide a detailed description of the firm’s approach to providing the services. Outline

availability to provide the services.

2

PART IV – SELECTION CRITERIA

A. Submissions will be reviewed by Truman for inclusion on a list of potential architecture and engineering service

providers (the “Qualified List”). Final selection of firms for the Qualified List will be based on the following criteria:

1. Qualifications, expertise, and experience of the firm, the individuals assigned from the firm including any sub-

contractors.

2. Approach and availability to provide the services.

3. Truman reserves the right to request written clarification of any portion of a firm’s response to verify intent.

However, firms are cautioned their response may be accepted without further clarification.

4. Truman reserves the right to consider historic information and fact, whether gained from the firm’s response,

conferences, references, or any other source, in the evaluation process. Truman reserves the right to take such steps

as it deems necessary to determine the ability of a firm to perform the work, and each firm will furnish to Truman

such information and data for this purpose as it may request.

5. Subsequent negotiations may be conducted with those firms who submit potentially acceptable submissions. In

conducting negotiations, there will be no disclosure of any information submitted by competing firms.

6. Missouri Preference: Submissions are being sought from Missouri and out-of-state companies. As a public

institution, Truman must follow State of Missouri laws and regulations regarding the procurement of services.

Section 34.073 RSMo states that Missouri state government agencies shall give preference to firms, corporations, or

individuals doing business as Missouri contractors, corporations, or individuals, or which maintain Missouri offices

or places of business, when the quality of performance promised is equal or better and the price quoted is the same

or less. In assessing value, Truman may consider the economic impact to the State of Missouri for Missouri

contractors or products versus the economic impact of services or products generated from out of state. This

economic impact may include the revenues returned to the state through tax revenue obligations. Firms must provide

the following information as it relates to this RFQ:

a. A description of the proposed services that will be performed and/or the proposed products that will be provided

by Missourians and/or Missouri products.

b. A description of the economic impact returned to the State of Missouri through tax revenue obligations.

c. A description of the firm’s economic presence with the State of Missouri (e.g., type of facilities: sales office; sales

outlets; divisions; manufacturing; warehouse; others including Missouri employee statistics).

d. If any products and/or services offered under this RFQ are being manufactured or performed at sites outside the

continental United States, the firm must disclose such fact and provide details with their submission.

7. Diversity: The State of Missouri is committed to fostering supplier diversity in state contracts. If a respondent is

certified:

a. Minority Owned Business Enterprise (MBE) under § 37.020(3) RSMo,

b. Women Owned Business Enterprise (WBE) under § 37.020(6) RSMo,

c. Service-Disabled Veteran Owned Business Enterprise (SDVBE) under § 34.074 RSMo, or

d. Veteran Owned Business Enterprise (VBE),

Firms may outline their qualifications in the response. Respondents are encouraged to engage certified MBEs, WBEs,

SDVBEs and VBEs in the performance of services for Truman, and submissions may include a diversity participation

plan (maximum 2 pages) detailing: (1) proposed certified M/WBE/SDVBE/VBE contractors, their roles, and

estimated contract value percentage; (2) evidence of outreach to certified contractors; and (3) strategies for

meaningful involvement. However, the absence of such documentation will not disqualify a bid. Truman may

monitor a firm’s compliance in meeting diversity participation levels committed to in the awarded submission.

Truman serves from time to time as a contractor for the United States government. Accordingly, the provider of

goods and/or services will comply with federal laws, rules and regulations applicable to subcontractors of

government contracts including those relating to non-discrimination in employment (e.g. Title VII and ADEA),

employment of persons with disabilities (ADA, 29 U.S.C. § 706 and Executive Order 11758) and certain veterans

(38 U.S.C. § 4212), and contracting with small disadvantaged business concerns (Pub. L. No. 95-507, codified at 15

U.S.C. §§ 631 et seq.). Contract clauses required by the government in such circumstances are incorporated herein

by reference.

3

PART V – TERMS AND CONDITIONS

A. General Terms and Conditions

1. Truman reserves the right to reject all submissions; to select one or more responding parties; to void this RFQ and

the review process and/or terminate negotiations at any time; to select separate responding firms for various

components of the scope of services; and to select a final firm/firms from among the submissions received in response

to this RFQ. Additionally, all RFQ project elements, requirements and schedules are subject to change and

modification. Truman also reserves the unqualified right to modify, suspend, or terminate at its sole discretion all

aspects of this RFQ process, to obtain further information from all responding parties, and to waive any defects as

to form or content of the RFQ or any responses by any party.

2. This RFQ does not commit Truman to award a contract, or defray any costs incurred in the preparation of a response

to this RFQ, or contract for any services. All submitted responses to this RFQ become the property of Truman as

public records. Upon request, submissions may be subject to public review unless exempted elsewhere in this RFQ.

3. By submitting responses, each responding firm acknowledges having read this RFQ in its entirety and agrees to all

terms and conditions set out in this RFQ.

4. Pursuant to Section 610.021 RSMo, responses will not be available for public review until after a contractual

agreement is executed or all responses are rejected. Truman will notify respondents of the firm(s) selected to perform

these services. Any award protest must be received within ten (10) days after the date of notification of award in

accordance with the statute.

5. The firm represents itself as an independent contractor offering such services to the public and will not represent

itself or its employees as an employee of Truman.

6. By submitting a response to this RFQ, the firm agrees for itself, its successors, that Truman’s Board of Governors,

officers and employees will be held harmless from and against any and all claims and demands of whatever nature

or type, which any such responding firm, its representatives, agents, contractors, successors or assigns may have

against any of them as a result of issuing this RFQ, revising this RFQ, conducting the selection process and

subsequent negotiations, making a final recommendation, selecting a responding firm/firms or negotiating or

executing an agreement incorporating the commitments of the selected firm.

B. Applicable Laws and Regulations

1. Any subsequent agreement will be construed according to the laws of the State of Missouri.

2. As a public institution, Truman must follow State of Missouri rules and regulations regarding the procurement of

services. Data obtained through this procurement process must be handled as confidential and may not be shared

with other firms who may want to do business with Truman without Truman’s prior written approval.

3. The firm must be registered and maintain good standing with the Secretary of State of the State of Missouri and other

regulatory agencies, as may be required by law or regulations.

4. The firm must file and pay all Missouri sales, withholding, corporate and any other required Missouri tax returns

and taxes, including interest and additions to tax on a timely basis.

5. In connection with the furnishing of equipment, supplies, and/or services under the contractual agreement, the firm

will comply with all applicable requirements of the Americans with Disabilities Act (ADA).

6. Anti-Discrimination Against Israel Act Requirements: If the firm meets the definition of a company as defined in

section 34.600, RSMo, and has ten or more employees, the firm will not engage in a boycott of goods or services

from the State of Israel; from companies doing business in or with Israel or authorized by, licensed by, or organized

under the laws of the State of Israel; or from persons or entities doing business in the State of Israel as defined in

section 34.600, RSMo.

C. Conflict of Interest

1. Truman’s officials and employees, its governing body, or any other public officials of the State of Missouri must

comply with Sections 105.452 and 105.454 RSMo regarding conflict of interest.

2. Firms agree they presently have no interest and will not acquire any interest, directly or indirectly, which would

conflict in any manner with the performance of the services hereunder. Firms further agree that no person having

any such known interest will be employed, directly or indirectly, in the contractual agreement.

3. Firms will not provide any pre-requisites, favors, or gifts to Truman employees intended to curry favor with specific

person/s or which incur expenses to be borne by Truman. Firms will not attempt to gain appreciation from any group

of employees other than providing the highest quality services possible.

4

PART VI: RESPONSE CERTIFICATION

The firm certifies it is authorized to respond to Truman’s request for qualifications (RFQ) and further agrees with all terms,

conditions, and requirements herein. The firm further certifies its response to Truman’s RFQ are true and accurate.

In submitting a response to Truman’s RFQ, the firm understands that Truman retains the right to reject all responses and to

waive irregularities and informalities therein, and to award a contractual agreement in the best interests of Truman. The

firm hereby affirms:

(1) That I am the firm (if the firm is an individual), a partner in the firm (if the firm is a partnership), or an officer or

employee of the firm having authority to sign on its behalf (if the firm is a corporation).

(2) That the firm has fully informed itself regarding the accuracy of the statements made in their/its response.

(3) The firm is registered with and maintains good standing with the Secretary of State of Missouri, as may be required by

law or regulation.

(4) The undersigned certifies that the firm (check one) _____ IS or _____ IS NOT currently debarred, suspended, or

proposed for debarment by any federal or state entity. The undersigned agrees to notify Truman of any change in this

status should one occur, until such time as an award has been made under this procurement action.

In compliance with this RFQ document, Project SP26-06 Architectural and Campus Planning Services, and after carefully

reviewing all the terms, conditions, and requirements contained therein, the undersigned agrees to submit a response in

accordance with the specifications of this RFQ.

Authorized Signature

Date

Print Name

Tile

Company

Federal Tax ID No.

Address

Telephone Number

Email

Website

5

Commodity Codes

• NAICS 541310Architectural Services

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