Project Information

Bid Title

: RFQ for Configuration of Test Environment for IT Dept

Issuing Agency

Kodiak Island Borough

Location

Alaska

Published Date

May 15, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	: RFQ for Configuration of Test Environment for IT Dept
Category:	Information Technology
Status:	Open

Description: KIB IT Department is seeing quotes for the configuration and validation of a Proxmox VE system. Publication Date/Time: 5/15/2026 8:00 AM Closing Date/Time: 5/26/2026 5:00 PM Submittal Information: itprojects@kodiakak.us Pre-bid Meeting: 05/20/2026 2:00 PM Contact Person: Fred Berestoff IT Director Kodiak Island Borough fberestoff@kodiakak.us 907-486-9336 Related Documents: Request for Quotes for ProxMox Consulting

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Kodiak Island Borough

REQUEST FOR QUOTES

Project: RFQ for Configuration of Test Environment for IT Dept

Contract Number: FY2026-66

Date: May 13, 2026

Dear Contractor

This project includes, but is not necessarily limited to:

The Kodiak Island Borough IT Department seeks a qualified remote IT consultant to assist with the

configuration, integration, and staff training of an existing four-node Proxmox Virtual Environment (VE)

cluster. Three nodes are currently deployed and clustered. The selected consultant will integrate the fourth

node and complete all remaining configuration work described below. All work shall be performed

remotely via secure VPN access provided by the Borough. The consultant must maintain a primary

business location in Alaska, Washington, Oregon, or California, and must be available during Alaska or

Pacific Time business hours. Work shall be completed and all invoices submitted no later than June 27,

2026. The consultant shall submit invoices weekly for work completed during that week. The Borough

will submit the invoice for processing to the Borough Finance department within (5) business days of

invoice receipt.

This Request for Quotes will be used for quotes for services under $18,000, total compensation shall not

exceed this amount. A copy of the quote schedule is attached for your use in submitting quotes. All

interested quoters are encouraged to submit a registration form prior to pre-quote conference to ensure

receipt of notifications.

• A non-mandatory pre-quote meeting will be held at 2:00 pm local time on May 20, 2026

o Kodiak Island Borough Conference Room 121, 710 Mill Bay Road, Kodiak, AK, 99615 or

via Microsoft Teams. Only registered bidders will receive a link to the Teams meeting a

day prior to the pre-bid conference.

• Questions will be due in writing to itprojects@kodiakak.us 9:00 am local time on May 21, 2026.

• Quotes will be accepted until 5:00 pm local time on May 26, 2026.

o Quotes will be accepted via email, fax, mail, or in person, to contact the Quoter’s

Registration Form. Mailed or in-person quotes will be marked on the outside of the

envelope “Configuration of Test Environment for IT Dept.”

• The following items must be included within your quote:

o Two professional references that demonstrate relevant Proxmox VE or enterprise

virtualization experience.

o Confirmation of primary business location in Alaska, Washington, Oregon, or California.

All work shall comply with all applicable federal, state, and local codes, ordinances, and regulations, and

be completed in accordance with the attached specifications and/or plans from the written Notice to

Proceed until contract termination on June 27, 2026.

The Kodiak Island Borough reserves the right to waive any irregularities or informalities in a quote, to

reject any and all quotes without cause, and to re-solicit for quotes. Any contractor providing a quote

must be in compliance with KIB Code 3.30.115. The current minimum prevailing wage rates as published

by the Alaska Department of Labor must be paid if required by law. The requirement of the Alaska

Employment Preference Act (AS 36.10) must be met in performing the work of this Quote. Certified

payrolls must be submitted to the Alaska Department of Labor.

Kodiak Island Borough

Quoter Registration Form

IMPORTANT: In order to receive addenda and any other information which may impact the quote time

or quantities, quoter shall fill out the contact information below and return to the Borough.

ONLY REGISTERED QUOTERS WILL RECEIVE NOTIFICATIONS.

Name of Company:

Quoter’s Contact Information

Contact Name:

Address:

Phone Number:

Fax Number:

Email:

Return this form via fax, email, regular mail, or hand delivered to the following location:

IT Department

Kodiak Island Borough

710 Mill Bay Road

Kodiak, Alaska 99615-6398

Phone: (907) 486-9336

Fax: (907) 486-9394

Email: itprojects@kodiakak.us

Kodiak Island Borough

Addendum Acknowledgement

Project: RFQ for Configuration of Test Environment for IT Dept

Contract Number: FY2026-66

The quoter acknowledges receipt of the following addenda and certifies that their contents have been

considered in the preparation of this Quote. If there are no addendums please state NONE above your

name.

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Dated

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Company Name

Date

Authorizing Name

Title

Signature

Kodiak Island Borough

Quote Schedule

Page 1 of 1

Project: RFQ for Configuration of Test Environment for IT Dept

Contract Number: FY2026-66

Item

No.

Item Description

Quantity

Unit

1

Fourth Node Integration & Cluster

Validation

HR

Enterprise Shared Storage

2 Configuration (Ceph, ZFS, NFS, or

HR

iSCSI)

VLAN Configuration

3 (management, VM, storage, and

HR

backup networks)

4

High Availability (HA) Setup and

Failover Testing

HR

5

Veeam Backup Integration and

Restore Testing

HR

6

Email Notifications and

Monitoring Configuration

HR

7

VMware-to-Proxmox Migration

Testing and Cutover Planning

HR

8

Security Hardening (RBAC, 2FA,

firewall, SSL/TLS)

HR

Staff Training - up to 8 hours

9 remote, with documentation and

HR

recordings

10

As-built documentation, runbooks,

and deliverables

HR

11

Cumulative total for all bid

schedule items

Unit Price

Total Item Price

Kodiak Island Borough

Quote Schedule

Page 2 of 2

Project: RFQ for Configuration of Test Environment for IT Dept

Contract Number: FY2026-66

Total Base Quote Amount:

Dollars

Cents

($

)

I,

, hereinafter called Quoter, an individual doing business

as

, (strike out inapplicable words:) a partnership, a

corporation incorporated in the State of Alaska, a joint venture, hereby submits this quote and agrees: to

hold this quote open for forty five (45) days, to accept the provisions of the Request for Quotes, to

accomplish the work in accordance with the contract documents, plans, specifications, for the lump sum

and unit price amounts as set forth in this quote schedule.

Respectfully submitted this

day of

, 202___

QUOTER:

Company Name

Authorizing Name

Address

Title

Kodiak Island Borough, State, Zip Code

Signature

Telephone Number

Federal I.D. or S.S.N.

Email Address

CORPORATE SEAL

ATTEST:

Signature of Corporate Sec.

Print Name

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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