Project Information

Bid Title

AUDITING SERVICES FOR THE CITY OF PORT ARTHUR.

Issuing Agency

City of Port Arthur

Location

Texas

Published Date

Feb 11, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-018

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-018
Bid Title:	AUDITING SERVICES FOR THE CITY OF PORT ARTHUR.
Category:	Consultant
Status:	Open

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CHARLOTTE M. MOSES, MAYOR

HAROLD L. DOUCET, SR.,

MAYOR PRO TEM

COUNCIL MEMBERS:

WILLIE BAE LEWIS, JR.

TIFFANY L. HAMILTON EVERFIELD

DONEANE BECKCOM

THOMAS KINLAW, III

DONALD FRANK, SR.

FEBRUARY 10, 2026

RONALD BURTON, CPM

CITY MANAGER

SHERRI BELLARD, TRMC

CITY SECRETARY

ROXANN PAIS COTRONEO

CITY ATTORNEY

REQUEST FOR PROPOSAL (RFP)

AUDITING SERVICES FOR THE CITY OF PORT ARTHUR

.

DEADLINE: Sealed Proposal submittal must be received and time stamped by 3:00 p.m., Central

Standard Time, Wednesday, February 25, 2026. (The clock located in the City Secretary’s office will be

the official time.) All proposals received will be read aloud at 3:15 p.m. on Wednesday, February 26, 2026

in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.

MARK ENVELOPE: P26-018

DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your proposal to:

CITY OF PORT ARTHUR

CITY SECRETARY

or

P.O. BOX 1089

PORT ARTHUR, TEXAS 77641

CITY OF PORT ARTHUR

CITY SECRETARY

444 4TH STREET, 4th Floor

PORT ARTHUR, TEXAS 77640

POINTS OF CONTACT:

Questions concerning the Invitation to Proposal or Scope of Work should be directed in writing to:

City of Port Arthur, TX

Clifton Williams, Purchasing Manager

P.O. Box 1089

Port Arthur, TX 77641

clifton.williams@portarthurtx.gov

Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams

P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed Request for Proposal (RFP) and accompanying General Instructions are for your

convenience in submitting proposals for the enclosed referenced services for the City of Port Arthur.

Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall be placed

in a sealed envelope, with the Vendor’s name and address in the upper left-hand corner of the envelope.

ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE OPENING

DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP submittal arrives at

the above location by the specified deadline regardless of delivery method chosen by the firm. Faxed or

electronically transmitted RFP submittals will not be accepted.

Clifton Williams, CPPB

Purchasing Manager

REQUESTS FOR PROPOSALS

AUDITING SERVICES FOR THE CITY OF PORT ARTHUR, TX

(To be Completed ONLY IF YOU DO NOT BID)

FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN

REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you will be reinstated upon request.

In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s).

Your assistance in completing and returning this form in an envelope marked with the enclosed bid

would be appreciated.

NO BID is submitted: ____ this time only

____ not this commodity/service only

Yes

No

Does your company provide this product or services?

Were the specifications clear?

Were the specifications too restrictive?

Does the City pay its bills on time?

Do you desire to remain on the bid list for this product or service?

Does your present work load permit additional work?

Comments/Other Suggestions:

Company Name:

Person Completing Form:

Mailing Address:

City, State, Zip Code:

Telephone:

Email:

Date:

City of Port Arthur

Request for Proposals

Auditing Services for the City of Port Arthur, TX

OBJECTIVE

The City of Port Arthur (City) is seeking a response to the Request for Proposals (RFP) from qualified

firms of certified public accountants to audit its financial statements for the fiscal year ending September 30,

2026 with the option of auditing its financial statements for each of the four (4) subsequent fiscal years.

These audits are to be performed in accordance with generally accepted auditing standards as set forth by the

American Institute of Certified Public Accountants, the standards for financial audits set forth in the U.S.

General Accounting Office’s (GAO) Government Auditing Standards, the provisions of the federal Single

Audit Act (as amended) and the provisions of U.S. Office of Management and Budget (OMB) Uniform

Guidance and State of Texas Uniform Grant Management Standards.

BACKGROUND

1. The City serves an area of 87.96 square miles with a population of 55,498. The City’s fiscal year begins

on October 1 and ends on September 30.

2. The City is organized into seventeen (17) departments and provides a full range of municipal services to

its citizens including fire and police protection, water and sanitary sewer utilities, solid waste removal

and disposal, the construction of streets, drainage and other infrastructure, recreational activities, library

and other cultural activities. The accounting and financial reporting functions of the City are

centralized. The City has no internal audit function.

3. The City has a total payroll of approximately $44 million covering 758 employees.

4. The City is defined, for financial reporting purposes, in conformity with the Governmental Accounting

Standards Board’s Codification of Governmental Accounting and Financial Reporting Standards, Section

2100. Using these criteria, component units are included in the City’s financial statements. The

management of the City identifies the following component units for inclusion in the City’s financial

statements.

Port Arthur Section 4A Economic Development Corporation (EDC) ~ an entity legally separate from the

City, governed by a nine-member board of directors appointed by the City Council. The EDC is funded

by a one half cent additional sales tax dedicated to economic development activities. This component

unit maintains a special revenue fund and debt service fund. The budget, financial reports, and bonds of

the EDC must be approved by the City Council. Financial services are provided by the City and the EDC

is to be audited as part of the audit of the City’s financial statements.

5. During fiscal year 2024-2025, the City received financial assistance from the following:

Major Federal Programs

• U.S. Department of Homeland Security

• Special Supplement Program for Women, Infants and Children (WIC)

• Community Development Block Grants (CDBG)

• Federal Transit Operating and Capital Assistance

• HOME

• Federal Emergency Management Agency

• U.S. Department of Commerce

American Reinvestment and Recovery Act

• Federal Transit Operating and Capital Assistance

• Community Development Block Grant

• Homelessness Prevention and Rapid Re-Housing Program

• Justice Assistance Grant

• Energy Efficiency and Conservation Grant

• COPS Hiring Recovery Program

State Assistance

• Medical Assistance Program

• Children’s Health Insurance Program

• Community and Rural Health

• CDC Preventive

• Immunizations

• Southeast Texas Auto Theft Task Force

• S.T.E.P.

• Preventive Health

• Texas Department of Housing and Community Affairs

• Texas Water Development Board

• Texas Department of Rural Affairs

6. The City participates in the following pension plans:

• Texas Municipal Retirement System

• Port Arthur Firemen’s Relief and Retirement Fund – Actuarial services provided by John Crider

7. The City has a Retiree Health Insurance Program and related OPEB Trust.

8. Additional information on the City and its finances can be found in the June 30, 2025

Annual Comprehensive Financial Report (ACFR) and the 2025-2026 Annual Operating Budget which

are on filed on the City’s website at www.portarthurtx.gov and the office of the Director of Finance.

9. Interested persons who wish to review prior year audit reports and working papers should contact Lynda

Boswell, Director of Finance, at 409-983-8186 or the past audits on its website.

Commodity Codes

• NAICS 488310Port and Harbor Operations
• NAICS 541211Offices of Certified Public Accountants
• NAICS 541219Other Accounting Services

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