Project Information

Bid Title

MONTHLY HVAC MAINTENANCE

Issuing Agency

State Government of Hawaii

Location

Hawaii

Published Date

May 28, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

B26003109

Original Source

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Project Description

General Information

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B26003109 MONTHLY HVAC MAINTENANCEGeneral InformationSolicitation Number
B26003109Status
ReleasedDepartmentHealthDivisionHawaii State HospitalIslands (where the work/delivery is to be performed)
OahuCategoryGoods and ServicesRelease Date 05/27/2026Offer Due Date & Time06/10/2026 02:00 PMDescriptionDepartment of Health (DOH), Hawaii State Hospital (HSH), is seeking contractor for the inspection, maintenance of the air conditioning chill water equipment of all buildings on the grounds of Hawaii State Hospital.Contact PersonAdams, TroyEmail troy.adams@doh.hawaii.gov Phone808-236-8296General CommentsDepartment of Health (DOH), Hawaii State Hospital (HSH), is seeking contractor for the inspection, maintenance of the air conditioning chill water equipment of all buildings on the grounds of Hawaii State Hospital. Contractor must attend mandatory pre-conference site visit on June 2, 2026, at 1:00pm Hawaii Standard Time (HST). Physical site visit of the area to evaluate the scope of work. Only contractors who attend mandatory pre-conference, upload completed forms and supporting documents listed on solicitation document and are compliance with Hawaii Compliance Express (HCE) are eligible for award. Procurement OfficerTroy AdamsAttachments HVAC MonthlyMaint.docx
W9 Form to be completed by vendor.pdf
Wage Certificate.pdf
Offeror Qualification Form.pdf
Offer Employee Qualification From AC.docx
Offeror Form OF1.pdf
Insurance Requirements.docx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Adams, Troy.

B26003109 MONTHLY HVAC MAINTENANCELine Items

#

Title

Quantity

Unit of Measure

Commodity Code

1

Monthly Maintenance of HVAC

15

MONTH

423730, 238220, 238220

Code Table

Commodity Code	Description
423730	HVAC equipment merchant wholesalers
238220	Heating, ventilation and air-conditioning (HVAC) contractors
238220	HVAC (heating, ventilation and air-conditioning) contractors

GeneralQuantity15Unit of MeasureMONTHTitleMonthly Maintenance of HVACDescriptionMonthly Inspection, maintenance, and repairs to the air conditioning chill water equipment for Entire Hawaii State Hospital Campus (New Patient Facility (NPF), Building Q, and Guensberg building.Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Adams, Troy.

B26003109 MONTHLY HVAC MAINTENANCEInstructions

• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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