Project Information

Bid Title

27SA-333 Employee Service Awards Recognition Program

Issuing Agency

New Castle County

Location

Delaware

Published Date

May 13, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	27SA-333 Employee Service Awards Recognition Program
Category:	Goods and Services
Status:	Open

Publication Date/Time: 5/13/2026 8:00 AM Closing Date/Time: 6/10/2026 2:00 PM Related Documents: 27SA-333 - Employee Service Awards Recognition Program RFP 27SA-333 - Employee Service Awards Recognition Program Evaluation Attachment B 27SA-333 - Employee Service Awards Recognition Program Attachment C - Pricing 27SA-333 Employee Svc Awards Recognition Program Attachment A (Scope of Work)

Attachment Preview

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 27SA-333

Employee Service Awards Recognition Program

New Castle County Sealed Bid and Proposal Solicitation

Introduction:

New Castle County is seeking competitive sealed bids and priced proposals for Employee Service

Awards Recognition Program. Interested parties are asked to submit their bids and proposals to

the New Castle County Purchasing Division.

Important Dates:

First Advertisement

Second Advertisement

Pre-Solicitation Conference

Deadline for Vendor Questions

Proposal/Bid Submission Deadline

Target Award [or beginning of term]

May 13, 2026

May 20, 2026

N/A

Noon, May 22, 2026

2:00 PM, June 10, 2026

July 1, 2026

Bid Specifications:

Vendors are responsible for retrieving bid specifications and addenda (if applicable) from

https://www.newcastlede.gov/Bids.aspx.

All questions regarding this solicitation must be submitted in writing. No verbal responses or

unofficial communications that modify the terms and specifications of this solicitation will be

considered binding. Any changes to the solicitation will only be made through an official, written

addendum issued by New Castle County and posted on the website (link provided above). New

Castle County reserves the right to answer verbal questions that do not modify any part of this

solicitation.

Contact Information:

Questions should be submitted in writing and directed to Susan Smith, Procurement Agent, at

susan.smith@newcastlede.gov by the date and time noted in the table above.

2-19-2026

Bid# 27SA-333

Page 1 of 1

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Table of Contents

Bid# 27SA-333

Employee Service Awards Recognition Program

Section 1: General Information ...................................................................................................... 3

1. Submission Deadline:.......................................................................................................... 3

2. Submission Address: ........................................................................................................... 3

3. Delivery Method: ................................................................................................................ 3

4. Bid Submission Instructions and Content Requirements: .................................................. 3

5. State of Delaware Business License.................................................................................... 4

6. Bid Opening:........................................................................................................................ 4

7. Award Criteria ..................................................................................................................... 4

8. Proposal Evaluation and Selection Process ........................................................................ 5

9. Evaluation Criteria............................................................................................................... 5

10. Contract Terms: .................................................................................................................. 5

11. Diversity and Inclusion:....................................................................................................... 8

12. Subcontracting: ................................................................................................................... 9

13. Federal Funding Requirements Specific to Grant Awards.................................................. 9

Section 2: Bid Specific Requirements ........................................................................................... 10

1. Scope of Work | Specifications......................................................................................... 10

2. Company/firm Detail Requirements................................................................................. 10

3. No Substitutions................................................................................................................ 11

4. Right to Inspect ................................................................................................................. 11

5. Indemnification ................................................................................................................. 11

6. New Castle County Commitment to Supplier Diversity.................................................... 11

7. Contract Accessibility........................................................................................................ 12

8. Confidentiality................................................................................................................... 12

9. Material Safety Data Sheets (MSDS)................................................................................. 12

10. Required Insurance ........................................................................................................... 12

11. Delaware Labor ................................................................................................................. 14

12. Cooperative Contingency.................................................................................................. 14

2-19-2026

Bid# 27SA-333

Page 1 of 24

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 27SA-333

Employee Service Awards Recognition Program

13. Additions ........................................................................................................................... 14

Section 4: Authorized Representative Procurement Affidavit ..................................................... 16

Section 5: Respondent Checklist................................................................................................... 18

Section 6: Green Initiative Expectations....................................................................................... 19

SECTION 7: AI USAGE IN PROPOSAL PREPARATION ..................................................................... 21

Attachment B - Evaluation ............................................................................................................ 23

Attachment C – PRICING INFORMATION...................................................................................... 24

NOTE – All Exhibits will be listed within the scope of work

2-19-2026

Bid# 27SA-333

Page 2 of 24

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 27SA-333

Employee Service Awards Recognition Program

SECTION 1: GENERAL INFORMATION

1. Submission Deadline:

Proposals must be received before the Submission Deadline noted in the table on Page 1.

Submissions must include one (1) printed hard copy.

2. Submission Address:

New Castle County Purchasing Division

New Castle County Government Center

87 Reads Way

New Castle, DE 19720

3. Delivery Method:

3.1 Mail to the address above. Use a carrier that guarantees delivery and provides

tracking. Vendor is fully responsible for delivery to the correct location by the due

date and time of the bid opening.

3.2 Deliver in person to the Government Center between 8 a.m. and 3:30 p.m. EST on

business days. Contact a member of the Administrative Services at 302-395-5965

upon arrival or ask the Receptionist to contact the Purchasing Division.

3.3 Facsimile (fax) transmissions are unacceptable and will be rejected.

4. Bid Submission Instructions and Content Requirements:

4.1 Clearly display Bid# 27SA-333, Employee Service Awards Recognition Program, in

the lower left quadrant on the front of the sealed envelope.

4.2 Include completed Non-Collusion Statement/Signature Page and Authorized

Representative Procurement Affidavit signed and dated by the Authorized

Representative.

4.2.1 Failure to sign and return these documents could result in a bid

submission being rejected.

4.3 The Signature Page must include the company name, address, tax ID, and

contact information.

4.4 All bidders must provide copies of all necessary licenses required to perform the

work specified in this solicitation. Licenses must be issued by the appropriate

licensing authority prior to the execution of a contract or issuance of a purchase

order.

4.4.1 It is the responsibility of each bidder to ensure that their licenses are

current and valid throughout the bidding process and the duration of the

contract. Expired or suspended licenses may result in disqualification

from the bidding process or termination of the contract if discovered

2-19-2026

Bid# 27SA-333

Page 3 of 24

New Castle County

Purchasing Division

87 Reads Way

New Castle, DE 19720

(302) 395-5250

Bid# 27SA-333

Employee Service Awards Recognition Program

post-award.

4.4.2 Bidders must hold all licenses that are relevant to the scope of work or

specifications outlined in the solicitation. This includes, but is not limited

to, professional licenses, business licenses, contractor licenses,

specialized licenses, and any specific permits required by local, state, or

federal law.

4.4.3 Each bidder is responsible for understanding and identifying the specific

licenses and/or permits required to comply with section 4.4.2 of this

solicitation.

4.4.4 Copies of all required licenses must be submitted along with the bid

documents. Failure to include all necessary license documentation may

result in the bid being considered non-responsive.

4.4.5 Bidders are required to notify New Castle County immediately of any

changes to the status of licenses during the bidding process or contract

period. This includes renewals, suspensions, or revocations.

4.4.6 Compliance with all licensing requirements is mandatory. Bidders found

to be non-compliant may face penalties including, but not limited to,

disqualification from current and future solicitations, and legal actions

where applicable.

4.4.7 New Castle County reserves the right to verify the validity of any licenses

submitted as part of the bid documents at any time. Bidders may be

required to provide additional information or documentation to support

the validity of their licenses.

4.5 Vendors are asked to provide a brief statement on the Non-Collusion Statement

of how they heard about this solicitation opportunity.

5. State of Delaware Business License

Within seven (7) days from receiving a notice of intent to award, the successful

vendor must either furnish the County with proof of a Delaware Business Licensure or

initiate the process of application where required. https://onestop.delaware.gov/

6. Bid Opening:

Bids must be submitted no later than the date and time specified in the date table on

Page 1. Attendees are welcome at the bid opening meeting scheduled at that time.

7. Award Criteria

7.1 Award, if any, will be made in conjunction with the Delaware Code, Subchapter 2,

2-19-2026

Bid# 27SA-333

Page 4 of 24

Commodity Codes

• NAICS 453998All Other Miscellaneous Store Retailers (except Tobacco Stores)
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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