Project Information

Bid Title

Medical Coding Software, New Mexico VA Health Care System

Issuing Agency

VETERANS AFFAIRS, DEPARTMENT OF

Location

New Mexico

Published Date

Nov 26, 2025

Closing Date

Dec 12, 2025

Government Level

Federal

Status

Closed

Ref. #

36C26226Q0128

Original Source

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Bid Inquiries

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Bid Documents

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Set Aside

Total Small Business Set-Aside (FAR 19.5)

Project Description

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Medical Coding Software, New Mexico VA Health Care System

Active

Contract Opportunity

Notice ID

36C26226Q0128

Related Notice

36C26226Q0128

Department/Ind. Agency

VETERANS AFFAIRS, DEPARTMENT OF

Sub-tier

VETERANS AFFAIRS, DEPARTMENT OF

Office

262-NETWORK CONTRACT OFFICE 22 (36C262)

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General Information

• Contract Opportunity Type: Combined Synopsis/Solicitation (Original)
• Original Published Date: Nov 26, 2025 10:46 am MST
• Original Date Offers Due: Dec 12, 2025 11:00 am MST
• Inactive Policy: 15 days after date offers due
• Original Inactive Date: Dec 27, 2025
• Initiative:
  • None

Classification

• Original Set Aside: Total Small Business Set-Aside (FAR 19.5)
• Product Service Code: AN11 - HEALTH R&D SERVICES; HEALTH CARE SERVICES; BASIC RESEARCH
• NAICS Code:
  • 541511 - Custom Computer Programming Services
• Place of Performance:
  Albuquerque , NM
  USA

Description

The New Mexico VA Health Care System (NMVAHCS) Cooperative Studies Program Clinical Research Pharmacy Coordinating Center (CSPCRPCC) is seeking a Research Medical Coding Software subscription, software license and support for multiple users, Dictionary Load (MedDra & WHODrug), and related software training. The software and associated support is critical to patient safety and reporting requirements. It allows coding against the standard, FDA accepted, medical and medication dictionaries. Medical coding facilitates timely and verifiable data collation, allowing for the creation of reports that are used in data monitoring committees, regulatory submissions, Clinical Trial.gov data uploads, and more.

The contractor must be an authorized distributor to provide MedCodr Software, or provide a similar software that meets the requirements listed in the Statement of Work. The Contractor must provide a SaaS solution that is already FedRAMP authorized or currently listed as Authorized or Authorized w/ Constraints in the VA Technical Reference Model (TRM).

All inquiries must be submitted no later than 1:00 PM MT, December 3, 2025, via email only to Katharine Robert; katharine.robert@va.gov . All vendor inquiries received prior to the deadline will be addressed through a consolidated Q&A Amendment posted to Sam.gov on or around December 5, 2025. No inquiries will be accepted after 1:00 PM MT, December 3, 2025.

All quotes must be submitted no later than 11:00 AM MT, December 12, 2025, via email only to Katharine Robert; katharine.robert@va.gov

ALL SUBMISSION REQUIREMENTS, DEADLINES, AND INSTRUCTIONS ARE INCLUDED IN THE ATTACHED SOLICITATION DOCUMENT.

The services described in this solicitation were previously procured and are currently being performed under Contract#36C10B21C0002. Interested parties may use this information to locate publicly available information. The Government will not provide additional information about the incumbent.

Attachments/Links

Contact Information

Contracting Office Address

• 335 E. German Rd SUITE 301
• Gilbert , AZ 85297
• USA

Primary Point of Contact

• Katharine Robert
• katharine.robert@va.gov

Secondary Point of Contact

History

• Nov 26, 2025 10:46 am MSTCombined Synopsis/Solicitation (Original)
• Nov 14, 2025 03:00 pm MST Sources Sought (Original)

Commodity Codes

• FSC AResearch and development

• NAICS 541511Custom Computer Programming Services

Related bids

Nov 14, 2025

[Sources Sought (Original)] Medical Coding Software, New Mexico VA Health Care System

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