Project Information

Bid Title

LETTERLAND MATERIALS

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Jun 22, 2026

Closing Date

Jul 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

251-27-137

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Solicitation Number:	251-27-137
Project Title:	LETTERLAND MATERIALS
Description:	LETTERLAND MATERIALS & PROFESSIONAL LEARNING FOR ALL K-2 TEACHERS IN THE DISTRICT
Opening Date:	7/2/2026 2:00 PM
Posted Date:	6/23/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION

Solicitation Number * 251-27-137	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-07-02T14:00:00.0000000	Posted Date * 2026-06-22T17:46:56.0000000Z	Primary Commodity Code Educational kits
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Petra Gooding
Description LETTERLAND MATERIALS & PROFESSIONAL LEARNING FOR ALL K-2 TEACHERS IN THE DISTRICT

Attachment Preview

Invitation for Bid # 251-27-137

1551 Rock Quarry Rd – Bldg. F

Raleigh, NC 27610

Refer ALL Inquiries to: Petra Gooding

Telephone No: 919-588-3456

E-Mail: bids-pgooding@wcpss.net

Proposals will be publicly opened: July 2, 2026 @ 2:00 PM

Contract Type: Agency Specific Term Contract

Commodity: LETTERLAND MATERIALS & PROFESSIONAL

LEARNING (GRADES K-2)

Using Agency Name: WAKE COUNTY PUBLIC SCHOOL SYSTEM

NOTICE TO BIDDERS

Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions throughout

this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions. Bids submitted via

facsimile (FAX) machine or email in response to this Invitation for Bids will not be acceptable.

EXECUTION

In compliance with this Invitation for Bid, and subject to all the conditions herein, the undersigned offers and agrees to furnish

and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified

herein. Vendors are subject to immediate disqualification at any stage of the selection process for any of the following:

● The submission of false or misleading information in the vendor’s proposal.

● Any efforts to dissuade or discourage other vendors from submitting proposals.

● Any efforts to influence, dictate, or change the terms of another vendor’s proposal.

● Any form of bid collusion or bid rigging.

Failure to execute/sign this page prior to submittal shall render bid invalid. Late bids are not acceptable.

BIDDER:

STREET ADDRESS:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

AUTHORIZED SIGNATURE:

DATE:

FEDERAL ID OR SOCIAL SECURITY NO.

P.O. BOX:

ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO

(800)

FAX NUMBER:

E-MAIL:

Offer valid for 45 days from date of bid opening unless otherwise stated here: ____ days Prompt Payment Discount:

_______ % __________________ days.

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IFB SCHEDULE

The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule.

Event

Issue IFB

Submit Written Questions

Provide Response to Questions

Submit Proposals

Public Live Bid Opening

(vendor attendance is not required)

Responsibility

WCPSS

Vendor

WCPSS

Vendor

WCPSS

Date and Time (ET.)

6-22-26

6-24-26 by 2:00 pm

6-25-26 by End of Business

7-2-26 by 2:00 pm

7-2-26 at 2:00 pm

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/2981892701

7187?p=edSERxSMX0TOnExG8s

Meeting ID: 298 189 270 171 87

Passcode: ur7FG97d

PROPOSAL QUESTIONS

Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best

proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the

above due date.

Written questions shall be emailed to bids-pgooding@wcpss.net by the date and time specified above. Vendors should

enter “IFB 251-27-137 Questions” as the subject for the email. Question’s submittals should include a reference to the

applicable IFB section and be submitted in a format shown below:

Reference

IFB Section, Page Number

Vendor Question

Vendor question …?

Questions received prior to the submission deadline date, WCPSS’ response, and any additional terms deemed necessary

by WCPSS will be posted in the form of an addendum and shall become an Addendum to this IFB. No information, instruction

or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or otherwise in

connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material contained

in an Addendum to this IFB. Addendum’s associated with the Invitation for Bid will be posted to the following links

and it will be the vendor’s responsibility to adhere to and check these addendums prior to bid submittal:

(http://wcpss.net/domain/101)

(http://www.evp.nc.gov/solicitations)

PROPOSAL SUBMITTAL

Submit one (1) signed, original executed proposal response via eVP (emails not accepted).

Late bids, regardless of cause, will not be opened or considered, and will be automatically disqualified from further

consideration. Vendor shall bear the sole risk of late submission due to unintended or unanticipated delay. It is the Vendors’

sole responsibility to ensure its proposal has been received as described in this RFP by the specified time and date of

opening. Failure to submit a proposal in strict accordance with instructions provided shall constitute sufficient cause to reject

a Vendor's proposal(s). Solicitation responses are subject to Sealed Bidding requirements.

Vendors’ proposals for this procurement must be submitted through electronic Vendor Portal (eVP). For training on how to

use eVP to view solicitations, submit questions, develop responses, upload documents, and submit offers to the district,

Vendors should go to the following site: https://eprocurement.nc.gov/training/vendor-training.

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PURPOSE

The Wake County Public School System’s (WCPSS) is seeking to obtain updated versions of Letterland materials for

each K-2 teacher in the district, including grade-level specific training.

BACKGROUND

For background purposes, The Wake County Public School System (WCPSS) is currently the largest school district in

North Carolina and the 15th largest in the United States. There are currently 203 schools in the district, including 123

elementary schools, 38 middle schools, 32 high schools, and 10 special schools, serving a student population of

approximately 161,000, with approximately 20,000 staff. Wake County covers 854 square miles. Additional information

about the school system can be accessed via the internet site (www.wcpss.net).

SCOPE OF WORK

• Please provide a quote for the following items in the template below.

• Grade specific curriculum packs will be required for each K-2 teacher

• Small group set of Decodable Readers will be required for each Kindergarten teacher

• NO SUBSTITUTES!!! Items are an expansion of and compatible with materials already in use by

the district.

• Items will be shipped to a single location.

Product will ship FOB to:

Wake County Public Schools

Central Receiving

1551 Rock Quarry Road

Raleigh, NC 27610

QTY

TBD

TBD

TBD

TBD

TBD

TBD

TBD

ITEM DESCRIPTION

ITEM #TQ63 – ISBN #9781782486213 - LETTERLAND KINDERGARTEN

PACK (2ND EDITION), PER TEACHER:

TV59 – ISBN #9781836140412 - KINDERGARTEN DECODABLE READERS

(2ND EDITION), PACK OF 50, SET OF 5

ITEM #TS64 - ISBN #9781782487623 - LETTERLAND GRADE ONE PACK

(2ND EDITION), PER TEACHER

ITEM #TS65 – ISBN #9781782487630 – LETTERLAND GRADE TWO PACK

(2ND EDITION), PER TEACHER

TRAINIING SESSION – FOR ALL NEW TEACHERS WHO HAVE NOT

TAUGHT CLASSIC LETTERLAND VERSION (6 HOURS)

TRAINING SESSION – KINDERGARTEN GRADE-LEVEL SPECIFIC TRAINING

FOR NEW CURRICULUM (4 HOURS) - 35 PER GROUP

TRAINING SESSION – 1ST & 2ND GRADE-LEVEL SPECIFIC TRAINING FOR

NEW CURRICULUM (3 HOURS) - 35 PER GROUP

SHIPPING (PLEASE LIST PERCENTAGE OR RATE)

PER UNIT PRICE

ALL APPLICABLE SHIPPING CHARGES MUST BE INCLUDED FOR QUOTE TO BE VALID

ITEM NUMBERS AND DESCRIPTIONS ARE FROM THE LETTERLAND WEBSITE

ORDERS WILL BE MADE ON MULTIPLE PURCHASE ORDERS. PRICING TO BE HELD FIRM THROUGH 6/30/27.

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VENDOR QUALIFICATIONS

• VENDOR shall be licensed (when applicable) and approved to do business in the State of North

Carolina.

• Vendor shall provide appropriate references demonstrating experience performing similar projects

in size and scope with K-12 entities. References must include contact information. WCPSS shall

not constitute one of the required references.

• If the contract therapist is a new graduate, agency-provided supervision is preferred.

• Passing score on WCPSS background check and completed/passed Sex Offender Registry form

from the agency.

• Present sufficient qualified personnel to carry out the project in a timely fashion. Please include

staffing information and resumes for therapists who would serve students

• Demonstrated experience in performing similar projects.

• Insurance requirements referenced within as well as any Federal, State and Local requirements shall be

required and maintained.

• Vendor will be disqualified for consideration if they are listed on either the State of North Carolina debarred

vendor registry, or the Federal Government debarred vendor registry.

(Federal Government)

https://www.sam.gov/SAM/pages/public/searchRecords/searchResults.jsf

(State of North Carolina)

https://ncadmin.nc.gov/documents/nc-debarred-vendors.

COST

• Vendor shall provide their cost proposal on their own form as the final page of the IFB.

• Vendor shall propose pricing as an overall annual cost for all ECS students in the district.

• Vendor’s proposal should be inclusive of any new schools that are added to the district during the term of the

award or include a cost per school for additional sites.

• Pricing shall be firm through the term of the award and any extensions.

PROPOSAL EVALUATION

All proposals will be evaluated by representatives of WCPSS. WCPSS may, at its sole discretion, ask for additional

information and/or elect to conduct interviews with finalists to clarify information provided in the proposals.

An evaluation team will review the proposals using the criteria below and make a recommendation. The criteria listed will

be used to evaluate the proposals for the purpose of ranking them in relative position based on how fully each proposal

meets the requirements of this IFB.

AWARD OF CONTRACT

It is the general intent to award this contract to a single overall bidder. The right is reserved, however, to make awards to

multiple vendors, if such shall be considered by Wake County Public School System to be most advantageous or to

constitute its best interest. The successful bidder(s) will be notified by the Purchasing Department.

AWARD CRITERIA

1. Pricing.

2. Quality of Service: Includes answers and methodology where applicable.

3. Experience and References: WCPSS requests minimum of three reference accounts be provided. Each reference

should demonstrate a record of quality work spanning at least three years. If any vendor submitting a proposal is

limited in the number of reference accounts available, vendor should submit a list of all accounts of record within the

last three years. Vendors shall not use WCPSS as a past reference.

4. Conformity with specifications herein.

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CUSTOMER REFERENCES

Name of Organization

Annual Contract Value

Contract Start Date

Contract End Date

Name of Organization

Annual Contract Value

Contract Start Date

Contract End Date

Name of Organization

Annual Contract Value

Contract Start Date

Contract End Date

Contact Person

Name

Contact Person Title

Contact Person

Telephone Number

Contact Person Email

Address

Contact Person

Name

Contact Person Title

Contact Person

Telephone Number

Contact Person Email

Address

Contact Person

Name

Contact Person Title

Contact Person

Telephone Number

Contact Person Email

Address

SOURCE SELECTION

WCPSS will review all information submitted in order for WCPSS to award the contract to the bidder providing the most

responsive/responsible low bid.

i.

The evaluation committee may request clarifications, an interview with or presentation from any or all bidders.

However, the WCPSS may refuse to accept, in full or partially, the response to a clarification request given by

any bidder. Bidders are cautioned that the evaluators are not required to request clarifications; therefore, all

offers should be complete and reflect the most favorable terms.

ii.

Evaluation Process Explanation. WCPSS employees will evaluate all proposals. All proposals will be initially

classified as being responsive or non-responsive. If a proposal is found non-responsive, it will not be

considered further. All responsive proposals will be evaluated based on stated evaluation criteria, as provided

with this IFB. Any references in an answer to another location in the IFB materials or Proposal shall have

specific page numbers and sections stated in the reference.

iii.

To be eligible for consideration, a bidder must meet the intent of all requirements. Compliance with the intent

of all requirements will be determined by WCPSS. Responses that do not meet the full intent of all

requirements listed in this IFB may be subject to point reductions during the evaluation process or may be

deemed non-responsive. Further, a serious deficiency in the response to any one factor may be grounds for

rejection.

iv.

Bidders are advised that WCPSS is not obligated to ask for or accept after the closing date

Bidder may be disqualified from any evaluation or award if bidder or any key personnel proposed, has

previously failed to perform satisfactorily during the performance of any contract with WCPSS, or violated

rules or statutes applicable to public bidding in the State of North Carolina, as documented. Vendors must not

be debarred from doing business with the State of North Carolina or Federal Government.

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