Project Information

Bid Title

ODOC Front Entry Gate Repair

Issuing Agency

State Government of Ohio

Location

Ohio

Published Date

May 19, 2026

Closing Date

May 28, 2026

Government Level

State & Local

Status

Closed

Ref. #

SRC0000038475

Original Source

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Bid Documents

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Project Description

Solicitation ID:	SRC0000038475
Solicitation Name:	ODOC Front Entry Gate Repair
Original Begin Date:	4/15/2026 8:21:06 AM
Begin Date:	5/19/2026 5:24:25 PM
End Date:	5/28/2026 8:00:00 AM
Inquiry End Date:	5/25/2026 8:00:00 AM
Commodity:	Gate barrier systems
MBE Set Aside:	MBE Set Aside
Agency:	COM650000 State Fire Marshal COMSFM
Solicitation Status:	Open for Bidding
Solicitation Type:	Quick Quote

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
Solicitation ID SRC0000038475
Solicitation Name ODOC Front Entry Gate Repair	RFx Type Quick Quote
Lot # 1	Solicitation Status Open for Bidding
Round # 2	MBE Set Aside
Begin Date 5/19/2026 5:24:25 PM (ET)	Amendment?
End Date 5/28/2026 8:00:00 AM (ET)	Inquiry End Date 5/25/2026 8:00:00 AM
Summary If a second round is issued for any reason, vendors must resubmit their bid if they had already submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new round. Vendor Requirements Prepayments are not permitted. Itemized Scope of Work The vendor’s response must include: ETA for Repair/Installation Please provide an estimated timeline for all repair and installation activities. Permit Costs Include all permit costs associated with the work. Permits must be obtained through the Ohio Department of Commerce,                                                    Division of Industrial Compliance . Bureau of Building Code Compliance Instructions for Obtaining Permits please follow the instructions below: Inspection Documents: 1 . Structual Gate and for the electrical scope 2. Proper tequical information and drawing 3. Along with cut sheets of the equipment 4. We will need a scetch showing location of gate repair 5. Electrical information as far as panel locations and loads 6. A scetch showing location of concreate pad Submit as a Building Application for an Inspection application not requiring sealed drawings (Inspection Without Plans) at https://icportal.com.ohio.gov/citizenportal/app/landing Then attach all documents above. When applying click "NO" to: "Is this an ISTV?" Estimated fees for this application will be $900.00 The Ohio Department of Commerce, Division of the State Fire Marshal is soliciting bids for: 1 New Gate and barrier with additional safety feat ures and to include permits needed. DSFM is a secure facility.  The need for two (2) operable gates is important to create controlled entry/exit point for authorized individuals.  The gates also offer an opportunity for security personnel to greet visitors, understand the nature for their visit, and to steer them in the correct direction.  These are vehicular Class III and Class IV gates. On March 25th, the entry gate came in contact with a Conestoga-style trailer.  There were no injuries in this incident.  The gate barrier (arm) was resting on one of the soft parts of the trailer cover. The driver pulled ahead while the arm was still in contact and bent the arm from the pivot point.  The reason why the gate came in contact is unknown.  This could have been due to insufficient safety component(s) that were never installed, an inoperable safety part, or the fact that the part it came in contact with the canvas of the vehicle and not a sturdy metal, structural member. Later that morning, once the obstruction was removed and the entry drive was back open to traffic, the gate PM vendor showed up to assess the situation.  The gate barrier itself is a complete loss. The cabinet looks to be in salvageable condition but its current state is unknown.  It would only be until a new gate barrier is installed and hydraulic pressure applied and power re-established would they find if there are any additional components that were needed to be repaired.  Just because a part doesn’t look like it is broken or misshaped from a visual glance does not mean it was not functionally compromised when the gate barrier was hyperextended, causing a tremendous amount of unknown stresses at various points of the controller cabinet.   Therefore, due to the nature of unknowns with simply replacing the gate barrier, it is strongly encouraged to change out the whole unit. For aesthetic purposes, the gate barrier arm needs to match with the existing exit gate .  These gates were originally installed in 2017.   They are from IDEAL manufacturing in Billings, MT. They have a trademark on the aluminum amplimesh that is currently installed meaning it may be very difficult to find a suitable alternative.  While chainlink is a relatively close match in terms of having  2” x 2” fence provided, aesthetically it does not match and does not compare in strength, corrosion resistance, climbing hinderance all the while allowing air to pass through.  Because of this design, IDEAL is the only known manufacturer that will meet this need.  DSFM has gotten repair parts and technical troubleshooting advice from the manufacturer in the past. In addition to changing out the unit, DSFM is requesting additional safety features be implemented to strongly reduce the likelihood of having a similar incident occur again.  Such features include: a virtual loop sensor by adding a distance measuring radar.  This is in addition to using the standard safety eyes and continued use of the bump-edge along the bottom of the gate barrier. Applying the use of an in-ground loop is another safety barrier that will serve as redundancy safety monitors for vehicular traffic in the barrier zone. It is important to get this gate back up to a safe, operational status to allow for proper vetting of personnel (both visitors and employees) on site. Affected gate information: S/N: 22504172174, Model: HYJD-B, 208v, 3ph, 60hz, 10A)  Mfd April 2017, Installed July 2017 ***See attached documents for more details. Contact Information: Site visits can take place M-F, 8a-4:30p (excluding holidays). Site contact: Michael Sands, 614-867-1087, michael.sands@com.ohio.gov All inquiries must be posted in solicitation through Ohio Buys	Predecessor Contract
Process Itemized Quote. The quote shall be itemized and include the following: estimated shipping, company name, contact information, including name, phone number and email to which COM should remit the purchase order. Nothing herein guarantees that the quote will be accepted by Commerce. Form of Payment. Please state in the quote if you accept credit card as form of payment and if there are any additional fees applied to those purchases.  If so, please state the additional fees and/or surcharge in the quote. Current State Contract or Agreement. If the products and/or services are currently contracted under a Department of Administrative Services (“DAS”) Contract, State Term Schedule (“STS”), Master Maintenance Agreement (“MMA”) or Master Cloud Services Agreement (“MCSA”), provide the contract number and confirm your quote pricing matches what is listed in the pricing section of the DAS contract.  If the pricing contained in your responsive documents fails to match the DAS contract pricing, your quote may be rejected. If the product and/or service requested is not quoted from an existing DAS Contract or Agreement, please provide supplier’s Software License Agreement, Maintenance Agreement, and Terms and Conditions documentation when quoting. If not all products and/or services are referenced on a DAS Contract, please provide two separate quotes: one for products and/or services addressed in the DAS contract and one for the products and/or services not addressed by the DAS contract. If signature is required for products and/or services not addressed by the DAS contract, please provide the agreement and/or terms and conditions related to the purchase. This includes software license agreements.
Ship To
Contracting Entity COM650000 State Fire Marshal COMSFM 1 Record(s)	0 Record(s)

Solicitation Documents

Keywords Search Reset Title Type Att. Validity End Date Validity End Date SFM Gate Repair Public Solicitation Documents (Approved) SFM Gate Repair.docx SFM Gate Repair.docx 1 Record(s)

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238990All Other Specialty Trade Contractors

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