Project Information

Bid Title

Fish Exclusion Barrier Extension, Easter Lake Park, Polk County

Issuing Agency

State Government of Iowa

Location

Iowa

Published Date

Feb 9, 2026

Closing Date

Feb 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-05-77-05

Original Source

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Bid Documents

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Project Description

Bid Information

Bid Number

25-05-77-05

Solicitation

Fish Exclusion Barrier Extension, Easter Lake Park, Polk County

Solicitation Type

Request for Quotes

County

Polk

Description

Description

This project includes a 20' extension of the existing fish exclusion barrier in the spillway at Easter Lake in Polk County, Iowa. *** For bid package documentation, including bid proposal, please contact Jason Kruse at (515) 250-3707 or jason.kruse@dnr.iowa.gov

BID CLOSING DATE AND TIME: 2/26/2026 AT 3:00 PM CST
***Bids must be submitted as per the General Information and Instructions to Bidders.******Bids MUST be submitted electronically****

Agency Information

Number

542

Name

Natural Resources, Dept Of

Address 1

6200 Park Ave

Address 2

City/State/Zip

Des Moines, IA 50321

Contact Information

Contact Name

Darin Galbraith

Contact Title

Procurement Specialist

Contact Email

procurement@dnr.iowa.gov

Contact Phone Number

(515) 344-0055

Contact Phone Extension

Contact Other Number

Contact Fax Number

Valid Dates

From

2/9/2026 4:06:00 PM

Until

2/11/2026 4:06:00 PM

Documents/Attachments

25-05-77-05, Fish Exclusion Barrier Extension, Easter Lake Park, Polk County - Scope of Work

2/9/2026 3:20:55 PM

25-05-77-05, Fish Exclusion Barrier Extension, Easter Lake Park, Polk County - Bid Package

2/9/2026 3:20:35 PM

Attachment Preview

IOWA DEPARTMENT OF NATURAL RESOURCES

GENERAL INFORMATION AND INSTRUCTIONS TO BIDDERS

FOR

FISH EXCLUSION BARRIER EXTENSION, 25-05-77-05

COMPETITIVE QUOTATION

Please read and familiarize yourself with all of these Instructions before preparing your proposal.

1. To be considered a responsible and responsive bidder, all the information requested on the Proposal Form,

Attachment A, must be completed and received by the Iowa Department of Natural Resources by 3:00pm,

Thursday, February 26, 2026. If you are signing on behalf of a corporation, include your title in the signature line.

Keep a copy of the proposal as your record of your submitted proposal.

2. Email your proposal to constructionbids@dnr.iowa.gov. All proposals must be submitted electronically. No paper

proposals will be accepted. Include the following information in the subject line: Project Name, Contract Number,

and Bid Letting Date.

Contact for the competitive quotation process is as follows:

Darin Galbraith, Procurement Specialist

constructionbids@dnr.iowa.gov

515-344-0055

Contact for questions on plans and specifications is as follows:

Jason Kruse, District Engineer

806 Trail Ridge Pl

Indianola, IA 50125

Jason.kruse@dnr.iowa.gov

515-250-3707

3. DO NOT alter the proposal with alternates, qualifications, reservations, or stipulations. If the bid is not a lump sum,

clearly identify unit prices. In event of any inconsistency between the Proposed Bid Total and the bid total derived

from provided unit prices, unit prices will prevail. (See Article 4.)

4. Your proposal will be audited, extensions and totals verified, and notification of decision of award will be made

promptly after the closing date for receipt of proposals shown above. The lowest responsive, responsible bidder will

be eligible for award of a subsequent contract. The DEPARTMENT reserves the unconditional right not to award a

contract for the project described in these instructions and related attachments.

5. Both successful and unsuccessful bidders will be notified of the result of the bidding. If you are the successful bidder,

an award letter and contract documents will be sent to you with detailed instructions for completion. By submitting

a proposal, you agree and understand that acceptance of your proposal by the DEPARTMENT constitutes a binding

agreement to enter into a contract and that the offer contained in your proposal shall be valid for a period of 45

days from the deadline for submission of proposals.

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COMPETITIVE QUOTATION (MINOR) PUBLIC IMPROVEMENT CONTRACT

ATTACHMENT A

PROPOSAL Form

PROJECT: FISH EXCLUSION BARRIER EXTENSION

LOCATION: EASTER LAKE PARK

ITEM

NO.

DESCRIPTION

1

Fish Barrier Extension, Complete

CONTRACT NO.: 25-05-77-05

ESTIMATED

QUANTITY

Lump Sum

UNIT PRICE*

AMOUNT

DOLLARS CENTS DOLLARS CENTS

*Unit Prices Prevail; Amount equals Estimated Quantity multiplied by Unit Price

Proposed Bid Total: $

By virtue of statutory authority, preference will be given to products grown and coal produced within the State of Iowa.

Signature

Date

Legal Name of Company

Printed Name

Street Address

Title

City, State, Zip Code

Iowa Contractor Registration Number

Phone No.

Email Address

Bidder Acknowledges Receipt of Any Issued Addenda (Number and Date): ______________________________________

Name

Subcontractor Information

Iowa Contractor

Registration Number

Email Address

This Proposal will become void if not accepted by the DEPARTMENT within 45 days of the deadline for submission of

proposals described in the General Information and Instructions to Bidders for this project.

Rev.2-3-2026

COMPETITIVE QUOTATION (MINOR) PUBLIC IMPROVEMENT CONTRACT

This following is an EXAMPLE of the contract that will be sent to the successful bidder; and, which the Contractor will be

required to sign, prior to performing work under this project.

Contract No.: 25-05-77-05

IOWA DEPARTMENT OF NATURAL RESOURCES

COMPETITIVE QUOTATION (MINOR) PUBLIC IMPROVEMENT CONTRACT

AGREEMENT, entered into between the Iowa Department of Natural Resources, an agency of the State of Iowa,

hereinafter called the DEPARTMENT, and

Name:

Address:

Address:

City, State, Zip:

Phone:

E-Mail Address:

Contact Person:

hereinafter called the CONTRACTOR.

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and

performed by the parties mentioned above, the CONTRACTOR agrees with the DEPARTMENT, to commence and

complete the project described as follows and collectively referred to as the Project:

This project includes a 20’ extension of the existing fish exclusion barrier in the spillway at Easter Lake in Polk County,

Iowa.

Located at: Easter Lake Park in Polk County, Iowa, for the sum of $ ____________. This contract supersedes all prior

contracts or agreements between the DEPARTMENT and the CONTRACTOR for the work described in this contract. The

Project is more thoroughly and specifically described in Article 2, Scope of Work, of this contract.

ARTICLE 1 - DEPARTMENT REPRESENTATIVE

The representative of the DEPARTMENT shall be Jason Kruse, District Engineer, 515-250-3707, and all communications

from the CONTRACTOR should occur thereto. However, any modifications or payments must be approved by the

highest-level signatory for the DEPARTMENT, as described on the signature page.

ARTICLE 2 - SCOPE OF WORK

The CONTRACTOR shall furnish, at his own proper cost and expense, all materials, equipment, labor, insurance, and

other accessories and services necessary to complete, in a workmanlike manner, ready for continuous operation, the

above-mentioned project. The work shall be performed in accordance with the requirements and provisions of the

following documents, all of which are made a part hereof and collectively evidence and constitute the contract:

● CONTRACTOR’s Proposal attached as Attachment A.

● PLANS as Attachment B.

It is intended that the specifications and plans, which include the Description of the Project on the first page of this

Contract and supplemented as may be necessary by the DEPARTMENT, shall provide for the completion of the work

specified herein.

The omission of specific reference to any minor items of material or work reasonably necessary to provide a complete

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COMPETITIVE QUOTATION (MINOR) PUBLIC IMPROVEMENT CONTRACT

project, will not release the CONTRACTOR from the responsibility of furnishing or doing the items omitted.

The CONTRACTOR shall leave the site free and clean of all construction equipment, materials, and rubbish. The

CONTRACTOR shall replace any defective material or workmanship in the construction at no cost to the DEPARTMENT,

and shall guarantee the construction for a period of one year from the date of the Department’s final acceptance.

ARTICLE 3 - TIME OF COMMENCEMENT AND COMPLETION

The time of commencement of work under this contract shall be within a reasonable period of time after the

preconstruction conference as approved by the Department. The date of completion of the work under this contract

shall be: May 31, 2026.

ARTICLE 4 - BASIS OF PAYMENT

The DEPARTMENT shall make payment within 30 days of receipt of a payment request which is approved as payable by

the Department, on this contract as is indicated below, by one of the following methods:

1. Lump Sum Basis- This section is applicable to this contract. Except for adjustments as provided for herein, the

DEPARTMENT shall pay to the CONTRACTOR, for the performance of work, the lump sum of $____________,

hereinafter called the Contract Sum. The Contract Sum shall be equitably adjusted to cover changes in the work

ordered by the DEPARTMENT, but not shown on the drawings or required by the specifications. Such increases or

decreases in the Contract Sum shall be determined by agreement between the DEPARTMENT and the CONTRACTOR.

2. Unit Price Basis- This section is not applicable to this contract. The DEPARTMENT shall pay to the CONTRACTOR the

unit price amount stated with respect to each item of work on the attached schedule for the total number of units

each item of work completed. The number of units shown on the attached schedule is approximate only, and the

final payment shall be made for the actual number of units that are incorporated into or made necessary by the

work covered by this contract. Should the number of units of completed work of any individual item shown on the

attached schedule vary by more than twenty percent (20%) from the number of units stated, either the

DEPARTMENT or the CONTRACTOR may request a revision of the unit price for the item so affected, but such

changes shall not exceed 10% of the total Contract amount. Both parties agree that under such conditions an

equitable revision of the price shall be made. Changes that cannot be classified under any of the contract units may

be performed at mutually agreed upon unit prices, or on a lump sum basis.

The Department, under this Contract, shall reserve the right to withhold up to 3% consistent with Iowa Code Chapter

573. The Contractor may invoice the Department only for work completed. If the work extends over a period of more

than one month, the DEPARTMENT may, upon request by the CONTRACTOR, make written estimates of the value of

materials complete in place and the work performed. Estimates shall be on a monthly basis or on a longer period of time

mutually agreed upon. No estimate, except the final estimate, shall be for less than five hundred dollars ($500). The

estimates shall be figured at the contract unit prices for contracts on a unit price basis or on a mutually agreed upon

percentage of the total work completed for contracts on a lump sum basis. Each estimate shall be filed in the form of a

claim against the DEPARTMENT. Estimates are approximate only, and shall be subject to correction in the first estimate

rendered following the discovery of an error in any previous estimate. Should a reasonable doubt arise as to the

integrity of any part of the work completed prior to the final acceptance and payment, the department will deduct from

the first estimate rendered, after the discovery of such work, an amount equal in value to the defective or questioned

work. Further, such work will not be included in a subsequent estimate until the defects have been remedied or the

causes for doubt removed. Within a reasonable period of time after satisfactory completion of the project, a final

inspection of the work will be made by the DEPARTMENT to determine compliance with the contract, plans and

specifications, and to submit a final estimate. All prior partial estimates and payments shall be subject to correction in

the final estimate and payment. The CONTRACTOR shall sign the final estimate form acknowledging acceptance of the

amount stated.

Final payment shall be made as soon as possible following the expiration of statutory time for filing claims, or following

adjudication or release of claim against the amount withheld. Earlier requirements for the submission of the Iowa

Department of Revenue Contractor’s Statement of Sale and Use Tax (see ARTICLE 20), prior to final payments, are no

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COMPETITIVE QUOTATION (MINOR) PUBLIC IMPROVEMENT CONTRACT

longer in effect.

ARTICLE 5 - LIQUIDATED DAMAGES

Time is an essential element of the contract and it is important that the work be completed by the deadline. For each

calendar day that any work shall remain uncompleted after the end of the contract period, number of working days

allowed, or any extension granted, the amount per calendar day specified in the proposal form will be assessed, not as a

penalty, but as predetermined and agreed liquidated damages.

The CONTRACTOR hereby agrees that liquidated damages in the amount of $800.00 shall be retained or assessed

against the CONTRACTOR for each day and every day the completion of the work is delayed beyond the time specified

herein, not as a penalty, but as a mutually agreed to, predetermined amount to reimburse the DEPARTMENT for salaries

and related expenses of directly involved staff and reviewers, interest charged during the period for delays and loss of

use.

The DEPARTMENT will prepare and forward to the Contractor a Change Order to account for such liquidated damages.

The final payment will be withheld until payment shall have been made consistent with this assessment of liquidated

damages based only on the number of calendar days required to complete the work in excess of the completion date,

plus authorized extensions thereto. This provision for the assessment of liquidated damages for failure to complete

work within the contract period does not constitute a waiver of the DEPARTMENT’S right to collect any additional

damages other than time delays which the DEPARTMENT may sustain by failure of the Contractor to carry out the terms

of the contract.

If the Contractor fails to complete the work within the contract periods or any extension thereof, upon written notice to

the Contractor and surety, said contract shall be in default. The DEPARTMENT may, at its option, permit the Contractor

or the Contractor’s surety to complete the work included in the contracts or may proceed to complete the work. In

either event, the Contractor or the Contractor’s surety shall be responsible for all costs incident to the completion of the

work, and also for the liquidated damages stipulated in the proposal form. The DEPARTMENT may waive such portion of

the liquidated damages as may accrue after the work is in condition for safe and convenient use by the public.

ARTICLE 6 - PERMITS

In addition to other permits that may be required for the CONTRACTOR to conduct its business in the state of Iowa, the

CONTRACTOR shall apply for, pay for and obtain prior to commencing work under this contract a NPDES Stormwater

Discharge Permit (DNR’s General Permit No. 2) for Construction Operation, as required by EPA regulations, for any land-

disturbing activity which will disturb an area of one or more acres. The permits shall be readily available for inspection at

all times. Permits are available from the DNR Storm Water Coordinator, 6200 Park Avenue, Suite 200, Des Moines, Iowa,

50321. (Tel. (515) 217-0875.)

The CONTRACTOR shall be required to apply for, pay for and obtain all permits required by law prior to commencing

work under this contract.

ARTICLE 7 - PERFORMANCE BOND

In compliance with Chapter 573 of the Code of Iowa, contracts shall, when the contract price equals or exceeds twenty-

five thousand dollars, be accompanied by a bond, with surety, conditioned for the faithful performance of the contract.

The amount shall be not less than one hundred percent (100%) of the contract price. The bond shall be executed on the

standard form supplied by the DEPARTMENT. The bond, if required, shall be executed by the CONTRACTOR and by a

surety authorized to do business in the State of Iowa and shall be incorporated by this reference.

ARTICLE 8 - CONTRACTOR’S INSURANCE

The CONTRACTOR’S current certificate of liability and property damage insurance shall be filed with the DEPARTMENT

prior to the execution of the contract and shall be maintained at such amounts throughout the prosecution of the work

and until final acceptance and completion of the contract. The minimum coverage by such insurance shall be as follows:

Public Liability Insurance

Rev.2-3-2026

Property Damage Insurance

COMPETITIVE QUOTATION (MINOR) PUBLIC IMPROVEMENT CONTRACT

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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