Project Information

Bid Title

Graffiti Abatement

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Mar 13, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

TAC 1398

Original Source

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Bid Documents

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Project Description

Bid ID:	TAC 1398
Addendum:	0
Bid Due Date:	4/1/2026
Description:	Graffiti Abatement
Bid Document:	TAC 1398 Graffiti Abatement.pdf
Attachments:

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City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 1398

Supplies or Services Requested: Graffiti Abatement

Department: Planning and Neighborhoods

NIGP Commodity Code(s): 968-44

Solicitation Schedule

EVENT

IFB Issue Date

DATE

3/13/2026

Mandatory Pre-Bid Conference

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

No Pre-Bid Conference

3/23/2026

10 Days prior to IFB due date

4/1/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Julie Miller, Buyer | jamiller@cityoftulsa.org

All questions should be emailed with TAC 1398 on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 1398 | Graffiti Abatement | Issue Date: 3/13/2026

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The goal of this solicitation is to secure a source for Graffiti Abatement for use by the Planning and

Neighborhoods Department, Code Enforcement Division of the City of Tulsa.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Seller the opportunity

for additional one-year terms. The City also reserves the right to make multiple or partial awards. To

do business with the City, You must agree to the terms and conditions of the City’s standard

Purchase Agreement, indicated by Your Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances.

The entire Invitation for Bid (IFB), including any additional information submitted by Bidder and

Accepted by City will be included as part of the Agreement between Seller and City. All sheets of

this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Seller under the

law of the state in which the Seller is legally organized. For instance, under Oklahoma law, the

Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Seller, and (ii) a recent certificate of secretary indicating

the authority is still valid and was in full force and effect on the date of the signature. (See IFB Section

VI for sample of a Certificate of Secretary)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

IFB Rev 02/2024

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TAC 1398 | Graffiti Abatement | Issue Date: 3/13/2026

II. SCOPE OF SERVICES AND SPECIFICATIONS

1. Scope of Services

The City is requesting Bids for Graffiti Abatement for the Planning and Neighborhoods Department,

Code Enforcement Division.

Delivery Requirements

All prices quoted shall be based on delivery F.O.B. Tulsa, Oklahoma or to any other points as may

be designated in the Specifications, with all charges prepaid by Seller to the actual point of delivery.

Bids must state the number of Days required for delivery under normal conditions.

Absolutely no items over 500lbs. may be directly shipped to the City, requiring the City personnel to

unload from the shipping truck or trailer. The City carries no responsibility for any damages incurred

during an unloading occurrence. All unloading shall be the responsibility of the Seller and/or shipping

entity.

2. Specifications

The Bid must meet or exceed the following Specifications.

ASSIGNMENT OF WORK ORDERS:

Code Enforcement is committed to making every effort to help restore the quality of life to the

neighborhoods within the City of Tulsa. Some neighborhoods experience a higher demand for Graffiti

Abatement, and the citizens of those neighborhoods call to report graffiti violations as the violations

affect their livelihood. The intent of assigning work orders is to effectively utilize our resources to

complete Graffiti Abatements as quickly and efficiently as possible. Work orders will be grouped

together in a common area and assigned electronically as a batch to Seller. There will be times when

certain areas will have a concentrated cleanup effort and we will assign work orders to reflect those

areas. Seller will be assigned a batch of work orders in an area and once those work orders are

completed and documented to City’s satisfaction, Seller will be allowed to pick up additional work

orders.

Contract services are required throughout the year. Seller will have to meet the seven (7) workdays

completion requirement (excluding holidays). Most work order assignments to Seller will be property

on which unauthorized graffiti has been placed on private property, and the private property owner

has not abated the graffiti after properly being notified.

Personnel Requirements

Seller must add field employees to meet due dates of assigned work orders. It is Seller’s discretion

as to the number of employees assigned to a crew.

While performing work for the City of Tulsa, ALL Seller’s employees must wear apparel labeled with

Seller’s company name. When using a sub-contractor, the sub-contractor’s employees must wear

apparel labeled with Seller’s company name. (No Exceptions)

IFB Rev 02/2024

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TAC 1398 | Graffiti Abatement | Issue Date: 3/13/2026

Equipment Requirements

Seller must be able to send/receive work orders, invoices, etc. via electronic media. Electronic media

shall be deemed to include but not be limited to email, thumb drive, etc. Email must be capable of

receiving and/or sending large document files, including photographs.

Administrative:

• One cellular phone for each work crew and/or supervisor; or one tablet/iPad for each work

crew and/or supervisor.

• One digital camera, with time and date stamp capabilities, for each work crew and/or

supervisor.

• Computer configured to send and receive electronic data to include email and attachments.

(Batch work orders will be issued via electronic media as designated by Code Enforcement.)

Abatement Equipment:

• All necessary equipment for the full abatement as assigned. If Seller does not own the

necessary equipment, they must be able to rent or purchase the necessary equipment within

24 hours.

• Equipment to achieve all varieties of abatement is solely Seller’s responsibility.

When applicable all trucks will be marked with Seller’s company name and always displayed while

performing work for the City of Tulsa. Appropriate markings will be located on the driver’s side door

and the passenger side door of the vehicle being used. Markings will cover a minimum of 2 square

feet of the area of each door.

EXECUTION OF WORK – PROCEDURES

Regular Abatement: Seller will be given individual and/or groups of work orders on a daily and/or

weekly basis, as specified by Code Enforcement.

Work must start on one or more of the assigned work orders within 24 hours of receipt, with the

exception of weekends, City of Tulsa holidays, Ozone Alert days, and rain/snow days. All regular

abatement work orders shall be completed as quickly as possible and within SEVEN (7)

workdays or less from assignment. For purposes of this Agreement, date of assignment will be

the date work orders are assigned and the first day of the seven (7) required for completion will begin

the following day.

Bidders shall include a written history of previous experience performing similar work with their Bid.

Seller will always attempt to contact any persons on the property to announce Seller’s

presence at the property.

If Seller is overdue on ANY work orders, additional work orders will be assigned to another

Seller(s) and no additional work orders will be given to Seller until all assigned work is caught

up and current.

Acknowledged by Seller: _____________ (initial here)

IFB Rev 02/2024

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TAC 1398 | Graffiti Abatement | Issue Date: 3/13/2026

Emergency Work Orders: Work orders defined as an “Emergency” will be assigned to Seller when

necessary and shall be completed within 24 hours of assignment.

Acknowledged by Seller: _____________ (initial here)

BEFORE PICTURES

Prior to beginning any work order, Seller shall take digital color photographs of the work location.

Photographs shall be taken in the manner prescribed in the training provided by Code Enforcement

to Seller. These photographs will include the property condition before the abatement, to include but

not be limited to all graffiti. Seller’s failure to submit proper pictures will result in non-payment

of the invoice.

AFTER PICTURES

Additionally, Seller shall take digital color photographs of the work location after all work is

completed, including but not limited all graffiti areas being abated. These photographs shall be

submitted electronically to Code Enforcement in the manner instructed in the training. Code

Enforcement must approve any other source of media. Cost of photography will be Seller’s

responsibility. Invoices will be submitted in the same manner. Seller’s failure to submit proper

pictures will result in non-payment of the invoice.

The use of a cell phone to take pictures will NOT be allowed unless an application capable of

producing a picture equivalent to one a camera produces, with time and date stamp

capabilities, can be downloaded on the cell phone.

NOTICE TO ABATE – AUTHORITY

The work order and Notice to Abate Graffiti are the primary authority for Graffiti Abatement. If any

discrepancy arises with any other documents during the execution of a work order (i.e., property

photographs and legal description on notice/map do not match, etc.) it is Seller’s responsibility to

contact Code Enforcement as provided in training – before any work begins. Failure to contact

Code Enforcement prior to performing any work will result in Seller absorbing all cost of the

abatement on incorrectly designated property.

WORK ORDERS

If the estimate of work listed on the work order varies more than 20% from actual conditions, Seller

shall contact Code Enforcement, to reconcile any differences prior to beginning work.

Seller shall provide an itemized estimate of costs for work orders that exceed $2,000.00 PRIOR to

performing any work.

Actual abatement costs cannot exceed the estimate submitted by Seller and approved by

Code Enforcement. Estimates will be valid for 30 workdays and apply in cases where the

condition of the property has not changed.

The use of equipment to execute a work order is at the discretion of Seller in meeting work order

requirements and is inclusive of the abatement costs. When Seller elects to use equipment in the

performance of a work order, Seller is responsible for correcting all property damage incurred using

that equipment.

IFB Rev 02/2024

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Commodity Codes

• NAICS 562910Remediation Services

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