Project Information

Bid Title

Auto Body Repair Servies

Issuing Agency

The Port of Los Angeles

Location

California

Published Date

May 13, 2026

Closing Date

May 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

13146

Original Source

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Bid Documents

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Project Description

Bid #:	13146
Due Date (Before 2 p.m.):	5/29/2026
Buyer:	Jacquelyn Estrada
Description:	Auto Body Repair Servies

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REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13146

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026

SUBMIT BID TO:

PICK UP/ DELIVERY ADDRESS:

By Hand or Mail:

OR

Los Angeles Harbor Department

Purchasing Office, 1st Floor

500 Pier A Street

Wilmington, CA 90744-6433

By E-mail:

jestrada@portla.org

LOS ANGELES HARBOR DEPARTMENT

500 Pier A Street, Berth 161

Wilmington, CA 90744

Or, as directed by Harbor Department Personnel

Buyer: Jacquelyn Estrada, Procurement Analyst

E-mail: jestrada@portla.org

ALL ITEMS REQUESTED MAY BE QUOTED AS OR EQUAL

Item Quantity Unit DESCRIPTION

Unit Price

Extension

AUTO BODY REPAIR SERVICES

BIDS are requested for the annual requirements of the Los Angeles Harbor Department (“Department” or

“City”) for AUTO BODY REPAIR SERVICES as per attached Specification No. E260107 (Attachment A), to

be furnished and delivered as may be required upon the execution of the contract for a period of one (1) year

from the date of contract execution, including two, one-year renewal options, subject to the approval of the

Executive Director, or designee.

1. LABOR RATES, SHOP.

FOR WORK PERFORMED IN ACCORDANCE WITH SPECIFICATIONS:

Per hour rate for materials is based on a percent (%), for example, from “Mitchell Estimating”, times

Paint Repair Labor Hourly Rate. Total pricing for materials is determined by the hourly rate as stated

below times the total number of repair labor hours required for the job.

Labor rates shall be subject to change upon vendor's written notification to, and acceptance by,

the Director of Contracts and Purchasing. Contractor shall comply with all applicable labor laws of

the State of California.

Time of delivery: ___________________ days after receipt of order: Discount Payment Terms _____________% discount ____________ days.

Affirmative Action – An approved AA plan or certification, if not on file, will be required prior to award of contract.

DECLARATION OF NON-COLLUSION: The undersigned certifies (or declares) under penalty of perjury that this quotation is genuine and not sham or collusive, or made in the interest or on behalf of any person, firm or corporation not

herein named; that the bidder has not directly or indirectly induced or solicited any other bidder to put up a sham bid, or any other person, firm or corporation to refrain from bidding, and the bidder has not in any manner sought by collusion

to secure to himself any advantages over other bidders.

NOTIFY:

N. Wessel

E-26-0107

JLE051326

Prev:

AGRMT329

Firm Name _________________________________________________________________________________________________________

Mailing Address _____________________________________________________________________________________________________

City

State Zip

Phone No. __________________________________________ Email: _________________________________________

REMITTANCE ADDRESS - Unless bidder indicates otherwise the City will remit to the above address for items received.

The undersigned hereby agrees to furnish and deliver any or all items of goods or services in accordance with the terms, conditions, specifications and prices herein quoted,

INCLUDING THE GENERAL CONDITIONS THAT FOLLOW. THIS BID MUST BE SIGNED.

_____________________________________________________________

Authorized Signature

__________________________________________________________________

Print Name and Title

1

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13146

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026

UOM

DESCRIPTION

A. HR BODY REPAIR

B. HR FRAME REPAIR

C. HR MECHANICAL REPAIR

D. HR STRUCTURAL

E. HR BODY SUPPLIES/ MATERIALS

F. HR PAINT REPAIR / REFINISH

G. HR PAINT MATERIALS / REFINISH

RATE PER HOUR

$

$

$

$

$

$

$

2. PARTS AND MATERIALS.

REPAIR PARTS AND MATERIALS NEEDED TO COMPLETE AUTO BODY REPAIR IN

ACCORDANCE WITH THE SPECIFICATIONS

Contractor’s supplier’s invoice plus __________% mark-up

Prices charged the City are based on a Cost Plus Percentage Mark-Up to the supplier's net/cost price,

as indicated on invoices from the manufacturer, distributor, sub-supplier, or other supply chain source.

Percentage mark-up is to remain firm for the duration of the contract.

A copy of each manufacturer's, distributor's, sub-supplier's, or other supply chain source's invoice

pertaining to the specific City Sub-Purchase Order shall be submitted with the contractor's invoice.

Failure to submit invoice copies may be considered a Breach of Contract, and will result in payment

delays, or non-payment of the contractor's invoice.

The "Price Agreement Conditions" herein shall apply to discounts/mark-ups quoted.

3. SUBCONTRACTED WORK.

SUBCONTRACTED REPAIR WORK; NEEDED TO COMPLETE AUTO BODY REPAIR IN

ACCORDANCE WITH THE SPECIFICATIONS

Cost for subcontracted work (i.e. glass repair, CNG inspection and certification, etc.) shall be provided

to the City at contractor’s actual cost plus related taxes, freight and delivery. A copy of each

manufacturer's, distributor's, sub-supplier's, or other supply chain source's invoice pertaining to the

specific City Sub-Purchase Order shall be submitted with the contractor's invoice. Failure to submit

invoice copies may be considered a Breach of Contract, and will result in payment delays, or non-

payment of the contractor's invoice.

List subcontracted work, if any:

SUBCONTRACTOR

SERVICE

2

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13146

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026

PICK UP AND DELIVERY OF CITY VEHICLES.

Does your company charge for pick-up or delivery of City vehicles? (CHECK ONE)

No, Skip to line 6

Yes; Complete lines 4-5

4. PICK UP OF CITY VEHICLES FOR DELIVERY TO VENDOR’S PREMISES, PORTAL TO PORTAL.

PICK UP FEE PER VEHICLE

$

5. DELIVERY OF REPAIRED VEHICLES TO CITY PREMISES, PORTAL TO PORTAL.

DELLIVERY FEE PER VEHICLE

$

6. MISCELLANEOUS FEES.

N/A

DESCRIPTION

A.

B.

C.

D.

E.

UNIT OF

MEASURE

UNIT PRICE

$

$

$

$

$

(ATTACH ADDITIONAL SHEET(S), IF NECESSARY)

7. REPAIR ESTIMATES.

Initial estimates are to be provided free of charge. Supplemental estimates after teardown, resulting from

concealed and/or hidden damage, will be assessed as follows:

SUPPLEMENTAL ESTIMATE FEE (PER HOUR)

$

PERSON(S) TO CONTACT FOR SERVICE:

NAME:

TELEPHONE:

E-MAIL:

3

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13146

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026

BIDDERS’ INSTRUCTIONS

BID SUBMITTAL TIMELINESS. Bidders (“Vendor”, “Contractor”, “Supplier”) solely are responsible for the

timeliness of their submittals. As such, bidders are cautioned to budget adequate time to ensure that their bids

are delivered/received at the location designated at or before the deadline set forth above. Bidders are

cautioned that matters including, but not limited to, power and internet outages, email server failures and

delays, traffic congestion, and security measures and/or events in or around the Port of Los Angeles, may

lengthen the amount of time necessary to deliver the bid, whether the bid is submitted electronically, in person

or by mail.

ADDENDA. From time to time, the Harbor Department may deem it necessary to issue an addendum(a) to

modify or cancel a Bid Request. Such addendum(a) will be available on the Port of Los Angeles internet

website – www.portoflosangeles.org and the Los Angeles Regional Alliance Marketplace for Procurement

website – https://www.rampla.org/s/ . It is the responsibility of the bidder to be aware of and respond to any

such addendum(a) before the deadline of the applicable bid request. Failure to do so may deem the bid non-

responsive.

DEVIATION FROM SPECIFICATIONS. Specifications contained herein are to describe the construction,

design, size, and quality of the desired product and are not intended to be restrictive to any particular product.

If bidder proposes to furnish another product equal in quality and purpose, such bids will be considered as

long as they materially comply with the specifications. Each deviation from the specifications must be stated

in a letter, attached to bidder’s submittal. Failure to do so may void bid.

SPECIFICATION CHANGES. If provisions of the Specifications preclude bidder from submitting bid, the

bidder may request in writing that the specifications be modified. Such request must be received by the

Purchasing Officer at least five (5) working days before bid opening date. All bidders will be notified by

Addendum of any approved changes in the specifications.

ILLUSTRATIVE AND TECHNICAL DATA. When quoting other than the specified brand or when no brand is

indicated, Bidder must submit with bid, complete illustrative and technical data on materials or equipment

proposed to be furnished. Failure to furnish such data may void bid.

PRINTED LITERATURE. Terms, conditions, and deviations from specifications contained within printed

material/literature will not be accepted. Each deviation from the specifications must be stated in a letter,

attached to the bidder’s submittal.

PRE-AWARD CONFERENCE. Prior to award of contract the successful bidder will be required to attend a

pre-award conference to be scheduled at a later date. The intent of this meeting will be to discuss contract

regulations, specifications, invoicing, delivery times, etc., in order to ensure successful administration of the

contract.

REQUEST FOR QUOTATION BIDDER RESPONSIVENESS. In order to be responsive, bidders shall

complete and return all Quotation documents requested by the Department, including addenda, specifications,

drawings and all forms. The Purchasing Agent may deem a bidder non-responsive if the bidder fails to provide

all Quotation documents requested by the Department at the Quotation closing date and time.

TECHNICAL CORRECTIONS. The Executive Director or designee is authorized to make minor technical

corrections or clarifications in order to effectuate the intent of this contract/bid.

AWARD. The Harbor Department reserves the right to reject any or all Bids, award Bid as a whole, split

award or delete line items, as it may deem necessary, unless otherwise stated herein.

4

REQUEST FOR BID

CITY OF LOS ANGELES

BID NUMBER: 13146

HARBOR DEPARTMENT

(SHOW THIS NUMBER ON ENVELOPE)

BID DUE BEFORE 2:00 PM ON: FRIDAY, MAY 29, 2026

CONTRACTUAL TERMS SECTION

VENDOR CONTACT FOR CONTRACTUAL ISSUES:

Contact Person:

Title:

Telephone:

Email Address:

PRIMARY VENDOR CONTACT FOR SERVICE REQUESTS:

Contact Person:

Title:

Telephone:

Email Address:

24-Hour Contact

Phone:

BUSINESS HOURS. Vendor to indicate business hours.

Monday-Friday: __________ A.M. to __________P.M.

Saturday:

__________A.M. to __________P.M. Closed

Sunday:

__________A.M. to __________P.M. Closed

PRICE AGREEMENT CONDITIONS. (Discount/Mark-up Lines) Prices charged the Harbor Department are

based on a percentage discount from or mark-up to the manufacturer's published price list. Percentage

discount/mark-up is to remain firm for the duration of the contract but said Manufacturer's Price Lists are

subject to fluctuation in accordance with changes as issued by the Manufacturer. Price Lists which are

submitted with BID must be current in effect at time of BID opening and shall not be subject to change for a

period of sixty (60) days after bid opening.

If the prices on the Price List are raised, the Harbor Department reserves the right to accept such raises or to

cancel such items from the contract. The Harbor Department is to be given benefit of any decline in prices

immediately upon the manufacturer's effective date of such decline. Changes in Price List shall be effective

on the date designated on the Price List or upon receipt by the Harbor Department Purchasing Office,

whichever is later. Increases in Price Lists shall not be retroactive.

5

Commodity Codes

• NAICS 811121Automotive Body, Paint, and Interior Repair and Maintenance

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