Project Information

Bid Title

Fleet Management System (Software Solution)

Issuing Agency

ENERGY, DEPARTMENT OF

Location

New York

Published Date

Apr 1, 2026

Closing Date

Apr 15, 2026

Government Level

Federal

Status

Closed

Ref. #

SJ475487

Original Source

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Bid Inquiries

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Bid Documents

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Set Aside

No Set aside used

Project Description

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Fleet Management System (Software Solution)

Active

Contract Opportunity

Notice ID

SJ475487

Related Notice

Department/Ind. Agency

ENERGY, DEPARTMENT OF

Sub-tier

ENERGY, DEPARTMENT OF

Office

BROOKHAVEN NATL LAB -DOE CONTRACTOR

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General Information

• Contract Opportunity Type: Sources Sought (Original)
• Original Published Date: Apr 01, 2026 01:27 pm EDT
• Original Response Date: Apr 15, 2026 05:00 pm EDT
• Inactive Policy: 15 days after response date
• Original Inactive Date: Apr 30, 2026
• Initiative:
  • None

Classification

• Original Set Aside: No Set aside used
• Product Service Code: DA10 - IT AND TELECOM - BUSINESS APPLICATION/APPLICATION DEVELOPMENT SOFTWARE AS A SERVICE
• NAICS Code:
  • 518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
• Place of Performance:
  Upton , NY 11973
  USA

Description

Brookhaven Science Associates, LLC (BSA) is conducting market research to identify qualified vendors capable of providing a cloud-based fleet management system to support the management, compliance, and reporting requirements of a fleet of approximately 600–700 vehicles and equipment assets.

The desired solution shall be a Software-as-a-Service (SaaS) platform that provides an integrated, centralized system for fleet operations, including asset management, maintenance and work order tracking, inspections, reporting, and system integration.

The system must include, at a minimum, the following capabilities:

• Centralized asset lifecycle management for vehicles and equipment


• Work order management and preventive maintenance scheduling (time and mileage-based)


• Electronic Driver Vehicle Inspection Reports (DVIR) with digital signature capability


• Native mobile application enabling field users to perform inspections, manage work orders, and upload photos/documentation


• Real-time reporting and analytics, including maintenance costs, fuel usage, and asset utilization


• Integration with telematics (GPS-based systems) and fuel management systems


• Cloud-based architecture with role-based access and real-time data availability

This Sources Sought Notice is issued for informational and planning purposes only and does not constitute a solicitation. BSA is not requesting proposals at this time.

Interested vendors are invited to submit capability statements demonstrating their ability to meet the requirements described above.

Attachments/Links

Contact Information

Contracting Office Address

• P.O. Box 5000
• Upton , NY 11973
• USA

Primary Point of Contact

• Stephen Johnston
• sjohnston@bnl.gov
• Phone Number 6313445742

Secondary Point of Contact

History

• Apr 01, 2026 01:27 pm EDTSources Sought (Original)

Commodity Codes

• FSC DAutomatic Data Processing and Telecommunication Services

• NAICS 518210Data Processing, Hosting, and Related Services

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