Project Information

Bid Title

Enterprise Services Partner Phase I Pre-proposal: 2:00 PM 12-17-25 via Zoom Addendum #1

Issuing Agency

UNIVERSITY OF KENTUCKY

Location

Kentucky

Published Date

Dec 9, 2025

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

UK-2572-26

Original Source

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Bid Documents

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Project Description

UK-2572-26

Enterprise Services Partner Phase I

Pre-proposal: 2:00 PM 12-17-25 via Zoom

Addendum #1

1-23-26

Attachment Preview

Request for Proposal

UK-2572-26

Enterprise Services Partner

Phase I

Proposal Due Date

Jan 23, 2026

REQUEST FOR PROPOSAL (RFP)

ATTENTION: This is not an order. Read all instructions, terms and conditions carefully.

PROPOSAL NO.:

UK-2572-26

RETURN ORIGINAL COPY OF PROPOSAL TO:

Issue Date:

12/4/2025

UNIVERSITY OF KENTUCKY

Title:

Enterprise Services Partner

PROCUREMENT SERVICES

Purchasing Officer: Corey W. Leslie

411 S LIMESTONE

Phone:

859-323-5405

ROOM 322 PETERSON SERVICE BLDG.

Email:

Corey.Leslie@uky.edu (preferred)

LEXINGTON, KY 40506-0005

IMPORTANT: PROPOSALS MUST BE RECEIVED BY: 01/23/2026, 3 P.M. LEXINGTON, KY TIME.

NOTICE OF REQUIREMENTS

1. The University’s General Terms and Conditions and Instructions to Bidders, viewable at https://purchasing.uky.edu/bid-and-proposal-opportunities, apply to this

RFP. When the RFP includes construction services, the University’s General Conditions and Special Conditions for Construction and Instructions to Bidders,

viewable at https://purchasing.uky.edu/bid-and-proposal-opportunities, apply to the RFP.

2. Contracts resulting from this RFP must be governed by and in accordance with the laws of the Commonwealth of Kentucky.

3. Any agreement or collusion among Offerors or prospective Offerors, which restrains, tends to restrain, or is reasonably calculated to restrain competition by

agreement to bid at a fixed price or to refrain from offering, or otherwise, is prohibited.

4. Any person who violates any provisions of KRS 45A.325 shall be guilty of a felony and shall be punished by a fine of not less than five thousand dollars nor more

than ten thousand dollars or be imprisoned not less than one year nor more than five years, or both such fine and imprisonment. Any firm, corporation, or

association who violates any of the provisions of KRS 45A.325 shall, upon conviction, be fined not less than ten thousand dollars or more than twenty thousand

dollars.

AUTHENTICATION OF BID AND STATEMENT OF NON-COLLUSION AND NON-CONFLICT OF INTEREST

I hereby swear (or affirm) under the penalty for false swearing as provided by KRS 523.040:

1. That I am the Offeror (if the Offeror is an individual), a partner, (if the Offeror is a partnership), or an officer or employee of the bidding corporation having

authority to sign on its behalf (if the Offeror is a corporation);

2. That the attached proposal has been arrived at by the Offeror independently and has been submitted without collusion with, and without any agreement,

understanding or planned common course of action with, any other Contractor of materials, supplies, equipment or services described in the RFP, designed to limit

independent bidding or competition;

3. That the contents of the proposal have not been communicated by the Offeror or its employees or agents to any person not an employee or agent of the Offeror or its

surety on any bond furnished with the proposal and will not be communicated to any such person prior to the official closing of the RFP:

4. That the Offeror is legally entitled to enter into contracts with the University of Kentucky and is not in violation of any prohibited conflict of interest, including, but

not limited to, those prohibited by the provisions of KRS 45A.330 to .340, and164.390;

5. That the Offeror, and its affiliates, are duly registered with the Kentucky Department of Revenue to collect and remit the sale and use tax imposed by Chapter 139 to

the extent required by Kentucky law and will remain registered for the duration of any contract award;

6. That I have fully informed myself regarding the accuracy of the statement made above.

SWORN STATEMENT OF COMPLIANCE WITH CAMPAIGN FINANCE LAWS

In accordance with KRS45A.110 (2), the undersigned hereby swears under penalty of perjury that he/she has not knowingly violated any provision of the campaign

finance laws of the Commonwealth of Kentucky and that the award of a contract to a bidder will not violate any provision of the campaign finance laws of the

Commonwealth of Kentucky.

CONTRACTOR REPORT OF PRIOR VIOLATIONS OF KRS CHAPTERS 136, 139, 141, 337, 338, 341 & 342

The contractor by signing and submitting a proposal agrees as required by 45A.485 to submit final determinations of any violations of the provisions of KRS

Chapters 136, 139, 141, 337, 338, 341 and 342 that have occurred in the previous five (5) years prior to the award of a contract and agrees to remain in continuous

compliance with the provisions of the statutes during the duration of any contract that may be established. Final determinations of violations of these statutes must

be provided to the University by the successful contractor prior to the award of a contract.

CERTIFICATION OF NON-SEGREGATED FACILITIES

The contractor, by submitting a proposal, certifies that he/she is in compliance with the Code of Federal Regulations, No. 41 CFR 60-1.8(b) that prohibits the

maintaining of segregated facilities.

SIGNATURE REQUIRED: This proposal cannot be considered valid unless signed and dated by an authorized agent of the Offeror. Type or print the signatory's name,

title, address, phone number and fax number in the spaces provided. Offers signed by an agent are to be accompanied by evidence of his/her authority unless such

evidence has been previously furnished to the issuing office

DELIVERY TIME:

NAME OF COMPANY:

Kentucky Secretary of State ID #

PROPOSAL FIRM

THROUGH:

PAYMENT TERMS:

ADDRESS:

CITY, STATE & ZIP CODE:

SHIPPING TERMS: F. O.B.

DESTINATION PREPAID

AND ALLOWED

FEDERAL EMPLOYER ID

NO.:

TYPED OR PRINTED NAME:

SIGNATURE:

Phone/Fax:

E-MAIL:

WEB ADDRESS:

DATE:

Revised 11-19-2025

Contents

1.0 Definitions .........................................................................................................6

2.0 General Overview ...............................................................................................7

2.1 Intent – Form an Enterprise Services P3 Partnership ...............................................7

2.2 University Context ................................................................................................7

2.3 RFP Background................................................................................................. 12

3.0 Proposal Requirements..................................................................................... 14

3.1 Key Event Dates ................................................................................................. 14

3.2 Offeror Communication...................................................................................... 14

3.3 Pre-Proposal Call ............................................................................................... 15

3.4 Preparation of Offers .......................................................................................... 15

3.5 Proposal Submission and Deadline ..................................................................... 16

3.6 Modification or Withdrawal of Offer ..................................................................... 16

3.7 Acceptance or Rejection and Award of Proposal................................................... 16

3.8 Rejection ........................................................................................................... 16

3.9 Addenda............................................................................................................ 17

3.10 Disclosure of Offeror’s Response ...................................................................... 17

3.11 Restrictions on Communications with University Staff ........................................ 17

3.12 Cost of Preparing Proposal................................................................................ 18

3.13 Disposition of Proposals ................................................................................... 18

3.14 Alternate Proposals .......................................................................................... 18

3.15 Questions ........................................................................................................ 18

3.16 Section Titles in the RFP.................................................................................... 18

3.17 No Contingent Fees .......................................................................................... 18

3.18 Proposal Addenda and Rules for Withdrawal ...................................................... 19

3.19 Kentucky State Law Notice................................................................................ 19

4.0 Enterprise Services ........................................................................................... 20

4.0.1 Building Maintenance ..................................................................................... 20

4.0.2 Custodial Services.......................................................................................... 20

4.0.3 Landscaping and Grounds Services including Snow Removal ............................ 21

4.0.4 Healthcare Food and Nutrition Services ........................................................... 21

4.0.5 Healthcare Environmental Services ................................................................. 21

4.0.6 Patient Transport and Observation Services...................................................... 21

4.0.7 Dining and Food Services ................................................................................ 21

4.0.8 P3 Delivery (DBFOM) of Housing and Dining Facilities ....................................... 22

4.1 Proposal Information and Criteria........................................................................ 23

4.2 Authentication, Collusion, and Conflict of Interest Form ....................................... 23

4.3 Transmittal Letter ............................................................................................... 24

4.4 Executive Summary and Proposal Overview ......................................................... 24

4.5 Criteria 1 - Offeror Qualifications......................................................................... 24

4.6 Criteria 2 – Staffing and Key Personnel ................................................................. 25

4.7 Criteria 3 – Ability to Address Critical Issues ......................................................... 25

4.8 Criteria 4 – Transition Plan................................................................................... 26

4.9 Criteria 5 – Pricing and Cost Methodologies ......................................................... 26

4

4.10 Criteria 6 – Financial Capacity ........................................................................... 27

4.11 Criteria 7 – Company References....................................................................... 27

4.12 Criteria 8 – Other Additional Information ............................................................ 27

5.0 Evaluation Criteria Process ............................................................................... 28

Primary Criteria...................................................................................................................28

Secondary Criteria ..............................................................................................................28

Appendices ................................................................................................................ 29

5

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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