Project Information

Bid Title

2026-003 Police Department Office Furniture

Issuing Agency

Town of Salem

Location

New Hampshire

Published Date

Mar 30, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-003

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-003
Bid Title:	2026-003 Police Department Office Furniture
Category:	Bids
Status:	Open

Description: The Salem NH Police Department is requesting bids from qualified companies to provide the completed bid forms of the requested brand and make of furniture with a delivery date of August 10, 2026. Vendors should include all costs requested on the Bid Sheet by Room and include the specifications as noted. Substitutions for products will be considered as additional alternates only and at the sole discretion of the Town's acceptance. Please include specification cut sheets for all proposed alternates along with a separate excel document formatted similarly to the Bid Sheet with prices and totals. Publication Date/Time: 3/30/2026 9:30 AM Publication Information: Eagle Tribune & Union Leader 4/1/2026 Closing Date/Time: 4/14/2026 12:00 PM Submittal Information: Town Hall, ATTN: Purchasing Division, 33 Geremonty Dr., Salem, NH 03079 Bid Opening Information: Town Hall, Knightly Room Contact Person: Gia Faccadio, Procurement & Purchasing Agent, gfaccadio@salemnh.gov Miscellaneous: Please see all five (5) additional attachments/links along with the Bid Document below. Related Documents: 2026-003 DOC PD Office Furniture 003-1 BID SHEET by Rooms 003-2 FURNITURE SPEC BOOK 003-3 SPREADSHEET BOOK BY PRODUCT 003-4 FLOOR PLANS 003-5 ENLARGED DRAWINGS BOMs

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Requests for Proposals

Salem NH Police Department

Office Furniture

RFP 2026-003

Town of Salem NH

SALEM PURCHASING

Gia Faccadio, Purchasing Agent

Nicole McGee, Finance Director

Joseph R. Devine, Jr., Town Manager

Prepared for and in coordination with:

Salem NH Police Department

Chief Joel Dolan

jdolan@salempd.com

TOWN OF SALEM NH

RFB 2026-003

SALEM NH POLICE DEPARTMENT

OFFICE FURNITURE

The Town of Salem NH, in coordination with the Salem NH Police Department is seeking proposals

for office furniture for the new Salem Police Department Headquarters at 9 Veterans Memorial

Parkway in accordance with the specifications, terms, and conditions listed in RFB 2026-003 which

can be obtained at https://www.salemnh.gov/bids. The Police Department is requesting bids from

qualified companies to provide the completed bid forms of the requested brand and makes of

furniture with a delivery date of August 10, 2026. All bids must be received by April 14, 2026,

at 12:00 PM EST. Late proposals will not be considered. Three (3) h a r d copies and

one (1) electronic copy (PDF format on USB drive) of the bid package must be submitted

in a sealed envelope, plainly marked:

Town of Salem NH

ATTN: Purchasing Division

RFB 2026-003

PD Office Furniture

33 Geremonty Drive

Salem, NH 03079

Qualified companies requiring additional information or clarification relative to the contents of

the bid may direct inquiries to Gia Faccadio, Purchasing Agent, gfaccadio@salemnh.gov.

The Town reserves the right to reject any or all bids or any part thereof, to waive any informality in

the bidding, and to accept the bid considered to be in the best interest of the Town. The Town also

reserves the right to conduct reasonable negotiations with low bidders and sole bidders. Failure

to submit all information may disqualify a bid.

SCOPE OF SERVICES

The Salem NH Police Department is requesting bids from qualified companies to provide the

completed bid forms of the requested brand and make of furniture with a delivery date of August 10,

2026. Vendors should include all costs requested on the Bid Sheet and include the specifications as

noted. Substitutions for products will be considered as additional alternates only and at the sole

discretion of the Town's acceptance. Please include specification cut sheets for all proposed

alternates along with a separate excel document formatted similarly to the Bid Sheet with prices and

totals.

DELIVERY/INSTALLATION

Furniture delivery and installation is projected for August 10, 2026, to the newly constructed Police

Station, located at 9 Veterans Memorial Parkway in Salem, NH. All products are to be delivered to

the site at one-time, with the earliest projected delivery date of August 10, 2026. Dealers are

required to include warehousing of all received products prior to the one-time delivery. Include any

projected storage charges in the Bid. Please include a schedule, including lead times and delivery

dates for all products based on the projected delivery date of August 10, 2026.

REFERENCES

Bidders must demonstrate evidence and examples of similar projects of scope, size, and budget

along with two (2) references included in the submitted bid documents.

PRICING

Please indicate if any of the products are eligible for a discount through the following state and/or

other purchasing contracts, and if your discount structure meets or exceeds the program discount.

• NH State Bid

• MHEC

• Omnia

• Sourcewell

WARRANTY

Dealer shall be responsible for service of all installed products during the full term of the applicable

warranty periods.

BID DELIVERABLES

1. All proposals/bids must be received by Tuesday, April 14, 2026, at 12:00 PM EST.

2. BID Sheet completed in full and correct with pricing. The TOTAL BID will be all prices listed

under Total added together.

3. All bids must include the specifications as notes.

4. Specification cut sheets for all proposed alternates for substitutions for products will be

considered as additional alternates only and at the sole discretion of the Town’s acceptance.

Please utilize the same format as the excel spreadsheet provided in your response.

LINK ATTACHMENTS ON WEBSITE

Refer to the website: https://www.salemnh.gov/bids for the following Bid

Package documentation including:

1. BID SHEET by Room

2. FURNITURE SPEC BOOK

3. SPREADSHEET BOOK BY PRODUCT

4. FLOOR PLANS

5. ENLARGED DRAWINGS & BOMS

GENERAL TERMS AND CONDITIONS

*These are General Terms and Conditions for all Request for Bids, and some items thereof may not

be applicable to this bid.

PREPARATIONS OF BIDS/PROPOSALS: Proposals shall be submitted on the forms provided and

must be signed by the Bidder or his authorized representative. The person signing the proposal shall initial

any corrections to entries made on the attached forms.

Vendors must provide pricing on all items appearing on the bid forms unless specific directions in the

advertisement, on the bid form or in the special provisions allowed for partial bids. Failure to provide

pricing on all items may disqualify the bid. Alternative bids will be considered, unless otherwise stated,

only if the alternate is described completely, including, but not limited to, sample, if requested and

specifications sufficient so that a comparison to the request can be made.

Any questions or inquiries must be submitted in writing and must be received by the Purchasing

Department no later than seven (7) calendar days before the Request for Proposal due date to be considered.

Any changes to the Request for Proposal will be provided to all bidders of record.

The name of manufacturer, trade name, or catalog number mentioned in this request for bid description is

for the purpose of designating a minimum standard of quality and type. Such references are not intended

to be restrictive, although specified color, type of material and specified measurements may be mandatory.

Proposals will be considered for any brand that meets or exceeds the quality of the specifications listed. On

all such proposals, the bidder shall specify the product they are proposing and shall supply sufficient data

to enable a comparison to be made with the particular brand or manufacturer specified. Failure to submit

the above may be sufficient grounds for rejection of the proposal.

SUBMITED BIDS/PROPOSALS: Proposals must be submitted as directed in the Notice to Qualified

Firms, and on the forms provided unless otherwise specified. Proposals must be typewritten or printed in

ink. Proposals must be mailed or delivered in person. Proposals that are faxed or emailed will not be

accepted.

WITHDRAWING BIDS/PROPOSALS: Proposals may be withdrawn prior to the opening date and

time upon written request of the Proposer. Negligence on the part of the Proposer in preparing his/her

proposal shall not constitute a right to withdraw a proposal subsequent to the proposal opening.

PROPOSAL EVALUATION:

The Town reserves the right to reject any and all proposals received for the following reasons including

but not limited to:

• Fails to adhere to one or more of the provisions established in the proposal.

• Fails to submit its proposal at the time or in the format specified herein or to supply the minimum

information requested herein.

• Fails to meet the minimum evaluation criteria specified in this proposal.

• Fails to submit its proposal to the required address on or before the deadline date established by

the Town.

• Misrepresents its services, experience and personnel by providing demonstrably false information

in its proposal or fails to provide material information.

• Fails to submit its cost on the enclosed bid form.

• Refuses a reasonable request for an interview.

• Refuses to provide clarification requested by the Town.

RECEIPT AND OPENING OF PROPOSALS:

Proposals shall be submitted prior to the time fixed in the Request for Sealed Bids/RFP. Proposals received

after the time so indicated shall be returned unopened.

PROPOSAL RESULTS:

All sealed bids received will be considered confidential and not available for public review until after

the bid opening is conducted. Bid and RFP openings will be scheduled and opened accordingly. Results

will not be given over the phone. Please send your request in writing or send an email to

gfaccadio@salemnh.gov to receive sealed bid results after the public opening. All Bids, RFP’s, and

RFQ’s will remain unofficial and if applicable confidential until the award has been posted on the Town

website.

KNOWLEDGE AND EXPERIENCE: If and as requested per document, provide a description of the

firm’s knowledge and experience in the industry. Highlight your company’s experience to provide the

highest quality and effective product and reliable service and support.

REFERENCES: If and as requested per document, projects within the past ten years best illustrating current

qualifications for this project.

AWARD OF BID: It is the policy of the Town of Salem, NH that bids are awarded only to responsible

bidders. In order to qualify as responsible, a prospective vendor must meet the following standards as

they relate to this request:

• Have adequate financial resources for performance or have the ability to obtain such

resources as required during performance.

• Have the necessary experience, organization, technical and professional qualifications, skills

and facilities.

• Be able to comply with the proposed or required time of completion or performance schedule; and

• Have a demonstrated satisfactory record of performance.

• Adhere to the specifications of this bid and provide all documentation required of this bid.

The bid will be awarded to a responsive & responsible bidder based on the best cost, qualifications

and experience of the bidder, the quality of the equipment/product /materials/services to be provided

and the support that the bidder offers during the duration of the contract terms. The Town reserves its right

to award based on its best interest understanding the volatility of current market conditions including

excessive lead times, build dates, delivery dates, recalls, and specification uncertainty. Exceptions can and

will be made thereof should they be warranted.

EXECUTION OF AGREEMENT:

The successful proposer shall sign (execute) the necessary agreements for entering into the contract and

return such signed agreements to the town within ten (10) calendar days from the date mailed or otherwise

delivered to the successful Proposer.

APPROVAL OF AGREEMENT:

Upon receipt of the agreement that has been fully executed by the proposer, the owner will complete the

execution of the agreement and return the agreement to the contractor. The Agreement accompanied by a

Town issued purchase order will be delivered to the contractor and will constitute a mutual approval and

agreement by both parties to abide by the terms and conditions of the agreement.

FAILURE TO EXECUTE AGREEMENT:

Failure of the successful proposer to execute the agreement at the date and time agreed upon by the Town

and the successful Proposer shall be just cause for cancellation of the award and forfeiture of all deposits.

Commodity Codes

• NAICS 238390Other Building Finishing Contractors
• NAICS 337211Wood Office Furniture Manufacturing
• NAICS 337214Office Furniture (except Wood) Manufacturing
• NAICS 423210Furniture Merchant Wholesalers
• NAICS 442110Furniture Stores

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