Project Information

Bid Title

Wrecker, Impound & Storage Services

Issuing Agency

City of Tulsa

Location

Oklahoma

Published Date

Dec 23, 2025

Closing Date

Jan 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

TAC 277F

Original Source

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Bid Documents

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Project Description

Bid ID:	TAC 277F
Addendum:	0
Bid Due Date:	1/14/2026
Description:	Wrecker, Impound & Storage Services
Bid Document:	TAC 277F Wrecker Services.pdf
Attachments:

Attachment Preview

City of Tulsa

Finance Department

Invitation for Bid (IFB)

TAC 277F

Supplies or Services Requested: Wrecker, Impound & Storage

Services

Department: Police Department

NIGP Commodity Code(s): 968-90

Solicitation Schedule

EVENT

IFB Issue Date

DATE

12/23/2025

Pre-Bid Conference

Virtual, email Assigned Buyer for invite

Deadline for Questions

Submitted to assigned buyer via email.

Bid Submission Date

Either mailed or delivered to City Clerk address. Bids

are open the day after the due date.

12/30/2025 at 2:00 PM CT

01/05/2026

10 Days prior to IFB due date

01/14/2026

If You have any questions or need additional information, contact the Assigned Buyer:

Samantha J. Toothaker, Senior Buyer | stoothaker@cityoftulsa.org

All questions should be emailed with TAC 277F on the subject line.

Submit Bids (sealed) to:

City of Tulsa – City Clerk’s Office

175 E. 2ND St., Suite 260

Tulsa, OK 74103

Bids (2 total:1 original, 1 copy) must be sealed and either mailed or delivered.

Write the Bid Number, Supplies or Service requested (as listed above) and Bid

Opening Date on the lower left corner of the outside of Your Bid envelope. Feel

free to use included packing slip. No faxed or emailed Bids will be considered.

Barring certain circumstances (Section III-5), Bids received after the stated date

and time will not be accepted and will be returned to the Bidder unopened.

TAC 277F | Wrecker, Impound & Storage Services | Issue Date: 12/23/2025

I. STATEMENT OF PURPOSE:

1. Overview and Goals

The purpose of this Invitation for Bid (IFB) is to secure a source to provide Wrecker, Impound and

Storage Services for the City of Tulsa (City). Bidders are to respond to this IFB by providing their

qualifications, resources, experience, and price for consideration of award.

The Contractor will pay the City for the privilege of performing the required services in a timely

manner in accordance with all current Federal, State, Local laws, including but not limited to: Tulsa

Revised Ordinances (TRO) TRO Title 29 §§ 700-707; Oklahoma Administrative Code (OAC) Title

595, as summarized in the Oklahoma Department of Public Safety (OKDPS) “Wrecker & Towing

Services Manual”; OAC Title 252 Oklahoma Department of Environmental Quality (ODEQ) OAC

252:210 Highway Spill Remediation (Appendix A), as well as all aspects of this IFB.

Contractor will be required to provide their own vehicle impound site(s)as well as indoor storage for

investigatory impounds. These sites must be within Tulsa city limits and must meet all Tulsa Police

Department (TPD) and City zoning requirements for such sites. The Bidder will be required to

provide the City with a list of the site locations. The Contractor will manage these sites including any

needs for site security, physical and building(s) security, garages, fencing, gates, and lighting.

2. Term of Contract

The City intends to award a one-year annual contract. The City may offer the Contractor the

opportunity to renew for four additional one-year terms. To do business with the City, You must

agree to the terms and conditions of the City’s standard Purchase Agreement, indicated by Your

Authorized Agent’s signature on the Purchase Agreement.

Capitalized terms used in this IFB and not defined in the Purchase Agreement shall have the

meanings as ascribed to them in Title 6, Chapter 4 of the Tulsa Revised Ordinances (TRO).

The entire Invitation for Bid (IFB), including any additional information submitted by Contractor and

Accepted by City will be included as part of the Agreement between Contractor and City. All sheets

of this IFB (including Sections I-VI) must be submitted.

Authorized Agent

Several parts of the Bid (Affidavits, Purchase Agreement) must be signed by an “Authorized

Agent.” An Authorized Agent means an agent who is legally authorized to bind the Contractor under

the law of the state in which the Contractor is legally organized. For instance, under Oklahoma law,

the Authorized Agent for each of the following types of entities is as stated below:

o Corporations – the president, board chair or board vice chair (or the vice president if the corporation

was formed in Oklahoma) can sign; others can sign if they have and provide the City with (i) a corporate

resolution giving them authority to bind the Contractor, and (ii) a recent certificate of secretary

indicating the authority is still valid and was in full force and effect on the date of the signature. (See

IFB Section VI for sample of a Certificate of Secretary Document)

o General Partnerships – any partner can sign to bind all partners.

o Limited Partnerships – the general partner must sign.

o Individuals – no additional authorization is required, but signatures must be witnessed and notarized.

o Sole Proprietorship – the owner can sign. Any other person can sign if s/he provides a recent Power

of Attorney, signed by the owner, authorizing him/her to bind the sole proprietorship.

IFB Rev 02/2024

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TAC 277F | Wrecker, Impound & Storage Services | Issue Date: 12/23/2025

o Limited Liability Company (LLC) – any manager of the LLC elected by the members of the LLC, or

any member signing as manager of the LLC. All other signers will need a Consent of Members signed

by all the Members of the LLC authorizing their signature on or up to 30 days before the date of their

signature. (See Section VI for sample of a Consent of Members Document)

Entities organized in states other than Oklahoma must follow the law of the state in which they are

organized.

It is recommended that Signatory Authorization Documentation for the Authorized

Agent is included at the time of Bid Submission.

II. SPECIFICATIONS

Contractor Qualifications:

Bidder must have a current Class AA wrecker license issued by the Oklahoma Department of Public

Safety. A copy must be provided with Bid response.

Bidder must have complete control over the towing and storage of vehicles (when such vehicles are

impounded or towed at the direction of City personnel) and will assume full responsibility for any

damage occurring in connection with such towing or storage incident.

The Bidder must have the capability to tow or provide roadside assistance services for City-owned

vehicles and heavy equipment, including without limitations lockouts, jump starts, or tire changes.

Bidder must have at least three (3) years’ experience in the tow-in or wrecker service business.

City Liability:

Nothing in these Specifications or any future agreement will result in the City of Tulsa being

responsible for paying any fees. All fees are to be collected from vehicle owner (excluding City-

owned vehicles), the owner’s agent or representative.

The Contractor shall hold the City harmless from and against: damages to towed vehicles, theft of

towed vehicles, and loss or theft of items missing from the towed vehicles occurring from the time

that the Contractor takes control of the vehicle.

The Contractor agrees to save and hold the City of Tulsa harmless of and from any and all liability

including cost of defense and attorney fees which may arise from the Contractor’s negligence or from

any damage occurring to towed vehicles while the vehicles are in the Contractor’s possession or

control regardless of Contractor’s negligence.

Application of Fees and Charges:

All requests to tow received from Police personnel will be at no charge to the City from the scene of

the accident or hook-up point to the final disconnect location. Charges to vehicle owner will be in

accordance with Title 47 § 953.1 of the Oklahoma State Statutes.

In the event the City determines that the payment of any fee provided for hereunder constitutes a

hardship or that such fee was wrongfully or erroneously collected or charged to the vehicle owner,

the Contractor will, at the request of the Chief of Police or designee, waive or reduce towing and/or

storage fees when it has been proved to the satisfaction of the Chief of Police or designee that a

vehicle was towed in error or erroneously stored for an improper amount of time.

IFB Rev 02/2024

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TAC 277F | Wrecker, Impound & Storage Services | Issue Date: 12/23/2025

The City reserves the right to have any vehicle moved to a location (to be designated by TPD) that

allows the City to establish complete physical control and access to the vehicle. The cost of tow-in

services is to be paid by the vehicle owner. The Contractor shall not charge the City or the vehicle

owner for moving vehicles to and from storage for auto theft cases where vehicles are being returned

to their owner.

At no cost to the City, the Contractor will provide towing, storage, and services, for vehicles being

towed on behalf of the City for purposes of evidence, forfeiture, confiscation, or similar purposes,

including transporting vehicles from the Contractor’s storage area to one provided by the City.

Contractor must release vehicles and equipment which are the subject of a forfeiture action filed in

State or Federal District Court shall be released free of liens and at no cost to the City. The

Contractor will provide wrecker/ tow-in services of federally forfeited vehicles or equipment to an

auction or holding facility selected by the U. S. Marshalls service. The originating wrecker/tow

service provider will be compensated for tow fees only for auction items to another facility. The fee

will be negotiated with the U.S. Marshall’s service. The federally seized vehicles and equipment will

be started and moved once a month. The vehicles will be washed prior to towing to auction facility

selected by the U. S. Marshall’s Service.

In the event a vehicle towed for confiscation is released by the City or the District Attorney’s Office,

the Contractor may charge the owner a towing fee and storage fee from the date of release. If the

Contractor does not have the capability to auction forfeited vehicles, Contractor will be asked to tow

them to an auction facility.

Sale Of Vehicles For Storage Fees:

The sale of vehicles for storage fees shall be performed in accordance with applicable Oklahoma

Statutes. The Contractor must furnish the City with a list of all vehicles the Contractor intends to sell

for storage fees ten (10) days prior to the sale. The City may prevent the sale of any vehicle. The

format of this report will be agreed upon by the City and Contractor.

Geographic Assignment:

The geographic boundary for work by Contractor’s crews shall be only as directed by City and will

be limited to locations within the City’s jurisdictional boundaries. Wrecker impounding activities will

be monitored, and crews will be responsible for providing detailed information of collection locations

as requested.

Occasionally it may be required to cross jurisdictional boundaries to retrieve vehicles involved in

investigations that originated within City’s jurisdiction. Contractor must have the necessary

operational licensing or certifications or both to provide services under those circumstances.

Operational licensing, certifications, or both must be made available upon demand for inspection.

Operation of Wreckers:

Contractor will operate all wreckers and all other equipment in compliance with any and all applicable

federal, state, and local rules and regulations. Equipment must be in good operating condition and

ready for use, capable of rendering satisfactory wrecker service.

Quantity of Wreckers Available:

Contractor must have a minimum of eight (8) small wrecker service trucks and two (2) large wrecker

service trucks available for service at all times. This requirement intentionally supersedes the

minimum requirements of TRO Title 29 § 704 (C)–(D) under the exception authorized in 704(D).

IFB Rev 02/2024

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TAC 277F | Wrecker, Impound & Storage Services | Issue Date: 12/23/2025

These enhanced requirements reflect the City’s operational preference and shall govern under this

Agreement.

Wrecker Identifying Marks:

Contractor shall clearly mark their wreckers with the name of the wrecker service on each side of the

vehicle in letters not less than two (2) inches in height and one-half (1/2) inch in width. The color of

such lettering shall contrast with the body color of the vehicle so as to be easily legible.

Wrecker Maintenance:

Each vehicle to be used as a wrecker must be designed for such purpose and shall be maintained

in excellent mechanical condition.

Wrecker Lighting:

Each vehicle to be used as a wrecker must have at least one (1) amber rotating or flashing beacon

with three hundred sixty-degree visibility. In addition, each vehicle must have an emergency flasher

system capable of emitting two (2) amber lights to the front and two (2) red lights to the rear of the

vehicle that flash simultaneously. All lighting systems must be visible from a minimum of five hundred

(500) feet.

Wrecker Equipment:

Each vehicle to be used as a wrecker must include the following equipment:

 Two (2) “scotch” blocks or similar devices capable of adding stability to the wrecker in

preparing the disabled vehicle for towing;

 “DolIies” for the purpose of providing a method of towing a disabled vehicle which is otherwise

incapable of being towed; or equipment capable of adequately and safely loading the

disabled vehicle. This requirement does not apply to the loading or transporting of disabled

vehicles of ten thousand (10,000) pounds or more gross weight;

 At least one easily accessible fire extinguisher with an NFPA rating of ten (10) BC or higher;

 All truck warning devices required by 47 O.S. § 12-407 to protect the scene of an accident

during the daytime or at night;

 Two (2) chains adequate for pulling or towing;

 One (1) push-type broom;

 One (1) axe;

 One (1) shovel;

 One (1) set of tire chains;

 One (1) pry-bar or wrecker bar capable of prying open vehicle doors; and

 One (1) “sling,” “stay-bar”, or other device capable of protecting a disabled vehicle while being

towed or transported.

Wrecker Communications:

Each wrecker shall be equipped with a radio receiver and transmitter capable of communicating with

the wrecker company dispatcher, and each wrecker company dispatcher shall have base station

equipment capable of receiving and transmitting such communication.

Wrecker and Equipment Inspection:

Prior to the use and operation of any vehicle to perform these services, the vehicle must be

thoroughly examined and inspected by the City in accordance with the rules and regulations

prescribed by TRO Title 29 §§ 700-707.

Every vehicle operating under the terms of the Agreement and the provisions of TRO Title 29 §§

700-707 will be periodically inspected by the City at such intervals as determined by the City to

IFB Rev 02/2024

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Commodity Codes

• NAICS 484210Used Household and Office Goods Moving
• NAICS 493110General Warehousing and Storage
• NAICS 493190Other Warehousing and Storage

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