Project Information

Bid Title

Prepaid Postage and Equipment Service

Issuing Agency

DEPT OF DEFENSE

Location

New York

Published Date

Apr 27, 2026

Closing Date

May 4, 2026

Government Level

Federal

Status

Closed

Ref. #

W911SD26QA075

Original Source

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Bid Documents

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Project Description

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Prepaid Postage and Equipment Service

Active

Contract Opportunity

Notice ID

W911SD26QA075

Related Notice

Department/Ind. Agency

DEPT OF DEFENSE

Sub-tier

DEPT OF THE ARMY

Major Command

AMC

Sub Command

ACC

Sub Command 2

MISSION INSTALLATION CONTRACTING COMMAND

Sub Command 3

FDO EUSTIS

Office

W6QM MICC-WEST POINT

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General Information

• Contract Opportunity Type: Sources Sought (Original)
• Original Published Date: Apr 27, 2026 03:45 pm EDT
• Original Response Date: May 04, 2026 04:00 pm EDT
• Inactive Policy: Manual
• Original Inactive Date: May 04, 2026
• Initiative:
  • None

Classification

• Original Set Aside:
• Product Service Code: 3610 - PRINTING, DUPLICATING, AND BOOKBINDING EQUIPMENT
• NAICS Code:
  • 339940 - Office Supplies (except Paper) Manufacturing
• Place of Performance:
  NY 10996
  USA

Description

SOURCES SOUGHT NOTICE

THIS IS A Sources Sought Notice ONLY. THIS IS NOT A SOLICITATION.

The U.S. Government desires to procure a commercial prepaid postage solution to support official mail processing operations for the Directorate of Admissions, United States Military Academy (USMA), West Point, NY that meet the features and specifications listed in the Scope of Work attached to this Source Sought Notice.

• The Contractor shall provide a prepaid postage service solution including software access, web client access, administrative controls, printing capability, reporting capability, technical support, and digital scale hardware necessary to support official mail operations at USMA.

Please include the proposed delivery timeline in your quotation document.

The Government anticipates a solicitation completed on a small business set-aside basis, provided 2 or more qualified small businesses respond to this sources sought notice with information sufficient to support a set-aside. Be advised that the U.S. Government will not be able to set aside this requirement if 2 or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this sources sought notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Governmentwide Point of Entry. It is the responsibility of potential offerors to monitor the Governmentwide Point of Entry for additional information pertaining to this requirement. The anticipated NAICS code(s) is: 339940 – Office Supplies (except Paper) Manufacturing with a size standard of 750 employees.

In response to this Sources Sought Notice, please provide:

1. Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2. Identify whether your firm is interested in competing for this requirement as a prime contractor or not. Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any. Identify if you’re a Federal Supply Schedule (FSS) Contractor.

3. Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

4. Information to help determine if the requirement is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5. Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

6. Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. If you believe that this action is unreasonably restricting competition, include the subject of the acquisition, this announcement, and the MICC POC information from the SAM.gov notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

7. Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.

8. Please send all responses by 4 May 2026 at 16:00 PM EST to Soung Gibbons, at soung.h.gibbons.civ@army.mil, and be sure to include the Sources Sought Notice ID (W911SD26QA075) in your email subject line.

Attachments/Links

Contact Information

Contracting Office Address

• KO DIRECTORATE OF CONTRACTIN MADC 681 ROGERS PLACE 1ST FLOOR
• WEST POINT , NY 10996-1514
• USA

Primary Point of Contact

• Soung H. Gibbons
• soung.h.gibbons.civ@army.mil

Secondary Point of Contact

History

• Apr 27, 2026 03:45 pm EDTSources Sought (Original)

Commodity Codes

• FSC 36Special Industry Machinery

• NAICS 339940Office Supplies (except Paper) Manufacturing

Related bids

May 20, 2026	[Solicitation (Original)] Prepaid Postage and Equipment
May 26, 2026	[Solicitation (Updated)] Prepaid Postage and Equipment

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