Project Information

Bid Title

Chiller Replacement - ELMHS

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Apr 22, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

3000026155

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
3000026155	Chiller Replacement - ELMHS Original: 3000026155 Attachments: Attachment A - Special Terms and Conditions Pages 1-15 Attachment B - Job Site Verification Form - Page 1 Attachment C - Specifications - Pages 1-3	04/22/2026	05/13/2026 10:00:00 AM CT

Contact Information for Bid # 3000026155

Department	*** State Procurement ***
Section	Office of State Purchasing
Dept Code	107001
Contact	LaPAC Help Group
Address	P.O. Box 94095 Baton Rouge, LA 70804-9095
Phone	(225)342-8010
Fax	(225)342-8688
Email	doa-osphelpdesk@la.gov
URL	http://www.doa.la.gov/osp

Attachment Preview

STATE OF LOUISIANA

Office of State Procurement

INVITATION TO BID

RESPONSES WILL BE

PUBLICLY OPENED AT THE

PHYSICAL ADDRESS BELOW

05/13/2026

10:00 AM CST

SUBMIT NON-ELECTRONIC RESPONSE TO:

Office of State Procurement

1201 N. Third Street, Suite 2-160

Baton Rouge, LA 70802

Vendor No.:___________________

Solicitation: 3000026155

Opening Date: 05/13/2026

Vendor Name and Address: (to be completed by Vendor)

RFx Number: 3000026155

Version: 1

Buyer: ARKEITH WHITE

Buyer Phone: 225-219-4207

E-Mail: arkeith.white@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

Ship To Address:

LDH LDH-OBH-ELMHS

4502 HWY 951 (WAREHOUSE RECEVING)

JACKSON, LA 70748

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Delivery will be made this number of days After Receipt of Order (ARO)

Required

NO

2.______ %discount for payment made within 30 days. Discounts for payment made in less than

NO

30 days, of less than 1%, or applicable to an indefinite quantity contract will be accepted

but will not be an award consideration.

EOT

Name of Solicitation: Chiller Replacement - ELMHS

RFx text:

The Office of State Procurement has suspended in-person attendance by vendors at public bid

openings for bids published by our office.

Any vendor who would like to view the opening of this bid can access the following link, at the date

and time of this bid opening:

https://doa-ospla.zoom.us/j/2697438343

This link will provide you with live audio and video access to this bid opening. The link will be live at

9:45 AM (Central Time) on the date of bid opening.

Please Note: Vendors must be registered in the LaGov vendor system in order for their bids to be

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

TITLE

DATE

Signature of Authorized Bidder

Name of Bidder

(Typed or printed)

Invitation to bid: 3000026155

Open Date: 05/13/2026

T-Number:

Bidder:

Page 2 of 9

tabulated.

To register as a vendor, access the following link to the LaGov vendor system. Do not register again if

you are already registered. Please include a W-9 with your bid if you are newly registered.

https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg

*****************************************************************************

This solicitation is for the Removal and Installation of two existing ITU Chiller Systems for the Eastern

LA Mental Health System (ELMHS) located at the Eastern Mental Health Hospital, 4502 Hwy 951,

Jackson, LA 70748. The job is to be performed in accordance with the enclosed scope of work and

specifications.

Please see attachments for information about insurance, builder's risk, bond, specifications, jobsite

visit, and contractor's license requirements. Please print all attachments to ensure all documents

related to this solicitation are reviewed prior to bidding. All documents associated with this solicitation

should be included in bidder’s submission.

Bid Documents Include:

Attachment A – Special Terms and Conditions – Pages 1-15

Attachment B – Jobsite Verification Form – Page 1

Attachment C – Specifications – Pages 1-3

Bid delivery instructions for State Procurement:

Refer to page 1 in Attachment A – Special Terms and Conditions

******************************************************************************

A jobsite visit is required prior to bid opening. Any vendor intending to submit a bid must have at least

one duly authorized representative attend a mandatory jobsite visit. Please contact Jonathan Holley or

Dylan Fury at (225) 634-0202 to set up a time to visit the jobsite.

A completed Attachment B - Jobsite Verification Form or a signed letter from the Agency

representative stating that vendor has visited the jobsite should be included in bidder’s submission.

Failure to comply with this request shall eliminate your bid from consideration.

******************************************************************************

IMPORTANT: In accordance with La. R.S. 37:2165. A. (1), a Contractors' License Number in the

appropriate classification(s) such as Mechanical and/or Heating, Air Condition, Ventilation, Duct Work

and Refrigeration must appear on the bid opening envelope on all projects in the amount of

$10,000.00 or more (and $1.00 or more if hazardous materials are involved). Failure to do so shall

eliminate your bid from consideration.

In accordance with La. R.S. 37:2165 C, anyone objecting to the above classification(s) must send a

certified letter to both the Louisiana State Licensing Board for Contractors and the Office of State

Procurement. The letter must be received no later than 10 working days prior to the day on which the

bid is to be opened.

For any bid submitted in the amount of $50,000 or more, a bid security (insurance company, bank

money order, certified check, or cashier’s check) must be included with the bidder’s submission in the

sum of 5% of the amount bid (including base bid and additive alternates, if any) and shall become the

property of the agency in the event the contract and bond are not executed within the time set forth in

the bid solicitation. Failure to do so shall eliminate your bid from consideration. Please refer to

Attachment A - Special Terms and Conditions page 4 for complete details of this requirement.

Invitation to bid: 3000026155

Open Date: 05/13/2026

T-Number:

Bidder:

Page 3 of 9

LINE

Description

Quantity Unit

Unit

Price

Extended

Amount

1 Product Category:40101700

1

ASSA CHILLER 1 AND 2 REPLACEMENT

The Contractor shall provide all labor, materials,

equipment, supervision, and services necessary to

remove and replace the two existing ITU chiller systems

for the Eastern LA Mental Health System (ELMHS) as per

Attachment C - Specifications.

JOB __________ ________________

EOT

Invitation to bid: 3000026155

Open Date: 05/13/2026

T-Number:

Bidder:

Page 4 of 9

INSTRUCTIONS TO BIDDERS

1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.

3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS CONTAINING

"PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE WITHIN 30 DAYS AFTER RECEIPT

OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.

5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

8. TO ASSURE CONSIDERATION OF YOUR BID, ALL BIDS AND ADDENDA SHOULD BE RETURNED IN AN ENVELOPE OR PACKAGE

CLEARLY MARKED WITH THE BID OPENING DATE AND THE BID NUMBER, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,

WHICHEVER IS APPLICABLE.

9. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT LIMITED TO

L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS AND CONDITIONS; SPECIAL

TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.

10. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE

BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER

CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED

ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID

INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

11. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE NUMBER AND ADDRESS SHOWN ABOVE.

12. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

13. BID FORMS

ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED

AND PROPERLY SIGNED (SEE NO.30). BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:

A. BID SUBMITTED ON PAPER CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;

B. BID FILLED OUT IN PENCIL; AND

C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS.

BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFIED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,

WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME IN ORDER TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING

PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION

HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE BID OPENING. ALTERATIONS TO PRICE MUST BE RECEIVED IN A SEALED

ENVELOPE WITH THE BID NUMBER, OPENING DATE AND TIME DISPLAYED ON THE OUTSIDE OF THE ENVELOPE AND TIME STAMPED

BEFORE BID OPENING OR VIA THE ONLINE VENDOR PORTAL, WHICHEVER IS APPLICABLE. ENTIRE BID SHOULD BE RETURNED,

EXCEPT ITEM PAGES NOT BID.

14. STANDARDS OF QUALITY

Invitation to bid: 3000026155

Open Date: 05/13/2026

T-Number:

Bidder:

Page 5 of 9

ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS AND THE

SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND ANY

MANUFACTURER'S NAME, TRADE NAME, BRAND NAME, OR CATALOG NUMBER USED IN THE SPECIFICATION IS FOR THE PURPOSE

OF DESCRIBING THE STANDARD OF QUALITY, PERFORMANCE AND CHARACTERISTICS DESIRED AND IS NOT INTENDED TO LIMIT OR

RESTRICT COMPETITION. BIDDER MUST SPECIFY THE BRAND AND MODEL NUMBER OF THE PRODUCT OFFERED IN HIS BID. BIDS

NOT SPECIFYING BRAND AND MODEL NUMBER SHALL BE CONSIDERED AS OFFERING THE EXACT PRODUCTS SPECIFIED IN THE

SOLICITATION.

15. DESCRIPTIVE INFORMATION

BIDDERS PROPOSING AN EQUIVALENT BRAND OR MODEL SHOULD SUBMIT WITH THE BID INFORMATION (SUCH AS ILLUSTRATIONS,

DESCRIPTIVE LITERATURE, TECHNICAL DATA) SUFFICIENT FOR STATE OF LOUISIANA TO EVALUATE QUALITY, SUITABILITY, AND

COMPLIANCE WITH THE SPECIFICATIONS IN THE SOLICITATION. FAILURE TO SUBMIT DESCRIPTIVE INFORMATION MAY CAUSE BID

TO BE REJECTED. ANY CHANGE MADE TO A MANUFACTURER'S PUBLISHED SPECIFICATIONS SUBMITTED FOR A PRODUCT SHALL

BE VERIFIABLE BY THE MANUFACTURER. IF ITEM(S) BID DO NOT FULLY COMPLY WITH SPECIFICATIONS (INCLUDING BRAND AND/OR

PRODUCT NUMBER), BIDDER SHOULD STATE IN WHAT RESPECT ITEM(S) DEVIATE. FAILURE TO NOTE EXCEPTIONS ON THE BID

FORM WILL NOT RELIEVE THE SUCCESFUL BIDDER(S) FROM SUPPLYING THE ACTUAL PRODUCTS REQUESTED.

16. BID OPENING

BIDDERS MAY ATTEND THE BID OPENING, BUT NO INFORMATION OR OPINIONS CONCERNING THE ULTIMATE CONTRACT AWARD

WILL BE GIVEN AT THE BID OPENING OR DURING THE EVALUATION PROCESS. BIDS MAY BE EXAMINED IN ACCORDANCE WITH LA

R.S. 44.I. INFORMATION PERTAINING TO COMPLETED FILES MAY BE SECURED BY VISITING THE STATE OF LOUISIANA DURING

NORMAL WORKING HOURS.

17. PRICES

UNLESS OTHERWISE SPECIFIED BY THE STATE OF LOUISIANA IN THE SOLICITATION, BID PRICES MUST BE COMPLETE, INCLUDING

TRANSPORTATION PREPAID BY BIDDER TO DESTINATION AND FIRM FOR ACCEPTANCE FOR A MINIMUM OF 30 DAYS. IF ACCEPTED,

PRICES MUST BE FIRM FOR THE CONTRACTUAL PERIOD. BIDS OTHER THAN F.O.B. DESTINATION MAY BE REJECTED. PRICES

SHOULD BE QUOTED IN THE UNIT (EACH, BOX, CASE, ETC.) AS SPECIFIED IN THE SOLICITATION.

18. DELIVERIES

BIDS MAY BE REJECTED IF THE DELIVERY TIME INDICATED IS LONGER THAN THAT SPECIFIED IN THE SOLICITATION.

19. TAXES

VENDOR IS RESPONSIBLE FOR INCLUDING ALL APPLICABLE TAXES IN THE BID PRICE. STATE AGENCIES ARE EXEMPT FROM ALL

STATE AND LOCAL SALES AND USE TAXES.

20. NEW PRODUCTS

UNLESS SPECIFICALLY CALLED FOR IN THE SOLICITATION, ALL PRODUCTS FOR PURCHASE MUST BE NEW, NEVER PREVIOUSLY

USED, AND THE CURRENT MODEL AND/OR PACKAGING. NO REMANUFACTURED, DEMONSTRATOR, USED OR IRREGULAR PRODUCT

WILL BE CONSIDERED FOR PURCHASE UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION. THE MANUFACTURER'S STANDARD

WARRANTY WILL APPLY UNLESS OTHERWISE SPECIFED IN THE SOLICITATION.

21. CONTRACT RENEWALS

UPON AGREEMENT OF THE STATE OF LOUISIANA AGENCY AND THE CONTRACTOR, A TERM CONTRACT MAY BE EXTENDED FOR 2

ADDITIONAL 12-MONTH PERIODS AT THE SAME PRICES, TERMS AND CONDITIONS. IN SUCH CASES, THE TOTAL CONTRACT TERM

CANNOT EXCEED 36 MONTHS.

22. CONTRACT CANCELLATION

THE STATE OF LOUISIANA HAS THE RIGHT TO TERMINATE THE CONTRACT IMMEDIATELY FOR ANY OF THE FOLLOWING REASONS:

(A) MISREPRESENTATION BY THE CONTRACTOR; (B) CONTRACTOR'S FRAUD, COLLUSION, CONSPIRACY OR OTHER UNLAWFUL

MEANS OF OBTAINING ANY CONTRACT WITH THE STATE OF LOUISIANA; (C) CONFLICT OF CONTRACT PROVISIONS WITH

CONSTITUTIONAL OR STATUTORY PROVISIONS OF STATE OR FEDERAL LAW; (D) ABUSIVE OR BELLIGERENT CONDUCT BY

CONTRACTOR TOWARDS AN EMPLOYEE OR AGENT OF THE STATE; (E) CONTRACTOR'S INTENTIONAL VIOLATION OF THE

PROCUREMENT CODE (LA R.S. 39:1551 ET SEQ.) AND ITS CORRESPONDING REGULATIONS; OR, (F) ANY LISTED REASON FOR

DEBARMENT UNDER LA R.S. 39:1672.

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.